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Summary of Duties:

The administrative assistant is responsible for providing administrative support to the development directors of the Voiland College of Engineering and Architecture (VCEA) and in coordination with the manager, manages office support functions for the Development Office. Working independently and without specific guidance the administrative assistant will make decisions and act for the manager executing annual stewardship and donor-related activities of the Voiland College of Engineering and Architecture (VCEA). Duties include: processing incoming gifts and ensuring they are recorded accurately in Advance. Duties include but are not limited to: executing all activities related to donor stewardship, including weekly donor thank you notes, annual scholarship donor stewardship, and maintaining accurate spreadsheets for all endowments. This position will assist with financial reconciliation as needed. Responsible for event scheduling and logistics. Track all Gift/Current Use Agreements and new account activity and ensure VCEA records are up to date in Workday and Advance. Work with Advancement and WSU Foundation colleagues to acquire information as needed. Request lists from WSUF as needed for development and communication activities.

This position must exercise independent judgment and initiative in performing these duties as well as demonstrate a high level of confidentiality. This position also serves as a general resource for development to the administrative leadership, faculty, and staff associated with VCEA.

Required Qualifications:

High School graduation or equivalent AND three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; OR equivalent education/experience.

• Skilled in use of computer applications such as e-mail, word processing, spread sheet applications, and Advance.

• Must have demonstrated experience working with the public or in a customer service setting.

• Evidence of ability to work collaboratively with colleagues, co-workers and constituents.

• Demonstrated willingness to work evenings and weekends and to travel as needed for relationship building.

• Possession of a valid driver’s license.

Preferred Qualifications:

• Bachelor’s degree and three (3) years or related experience.

• Ability to travel frequently between buildings on campus and off campus, with or without reasonable accommodation.

• Excellent oral and written communication skills.

• Must be extremely detail oriented.

• Demonstrated success in fundraising or relevant sales, marketing, or public relations positions.

Additional Information:

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at hrs@wsu.edu or 509-335-4521 if you have questions.

Area/College:

Voiland College of Engineering and Architecture (VCEA)

Department Name:

VCEA Development

City, State, Zip:

Pullman, WA 99164-2250

Department Link:

https://vcea.wsu.edu/

Monthly Salary:

Range 40, $3,246.00 - $4,216.00 | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 or applicable Collective Bargaining Agreement.

FTE:

100%

This is a 12 month permanent position.

Screening Date:

This position has been re-posted as Open until Filled and will remain open until a successful finalist is identified.

Background Check:

This position has been designated by the department to require a background check.

Application Instructions:

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.

Required Documents:

• Resume

• Cover Letter

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WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.