Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Position Overview

The Senior Program Coordinator for Markets & Management Studies (M&M) is responsible for many of the activities and services that insure effective value results for M&M initiatives. The Coordinator provides effective management and coordination of program functions to support the success of the M&M curriculum and the students enrolled in the Program. This position oversees all budgetary processes, staff operations and works closely with the Program Director and the M&M Steering Committee to establish M&M policies and procedures. Additionally, the Coordinator is the liaison between Duke Administration and the M&M Program.

Primary Responsibilities

1. Active involvement in the Program’s short-and long-term planning processes and preparation of planning documents required by the Duke Administration

2. Oversee the Programs’ operating budgets and grant funding.

3. Prepares budget projection, contacting MMS faculty to discuss plans for the coming year in order to define needs of the department. Inputs budget into Duke’s budgetary systems.

4. Payroll clerk for monthly employees and MMS faculty. Create contract letters for instructors each year/semester. Assist new instructors/employees with parking, DukeCard and necessary computer program access.

5. Coordinate M&M student program’s and initiatives:

a. Organize conferences and career events, in collaboration with student coordinator(s), steering committee and the Communications Specialist.

b. Meet with prospective students and parents; represent the department at Blue Devil Days and the Sophomore Majors Fair to discuss the program.

c. Advise students going over each individual record (in fall), prior to spring registration and again prior to spring drop/add (during December break). Ensure that students have met MMS requirements while not using too many courses that could double count for their major and that they have no more than 3 courses in one area. Contact students with issues prior to their final semester enrollment; repeat the process in the spring prior to fall registration

d. Verify completion of M&M certificate requirements toward the end of spring semester for graduation clearance

e. Organize graduation reception, submitting a financial assistance letter early spring for monetary assistance with the event, ordering food and setting up for the event.

e. Special academic advising and counsel students on M&M course selection dealing with students questions and concerns about courses or requirements.

g. Parents’ Weekend program

6. Meetings

a. Represent the program at DUS meetings, Business Manager meetings and Budget meetings.

b. Meet as needed to update Athletics or Advising with program requirements.

b. Create Agenda and compile or create documents needed for the Steering Committee meetings each semester.

7. Courses:

a. Develop course schedule ahead of each semester. Schedule courses in the Registrar’s DSV.

b. Discuss new courses with instructors in order to get necessary information to submit the

new or special topics courses to the Curriculum Committee.

c. Assist new instructors with getting proper access to STORM and Sakai.

d. Create schedules each semester that include all courses being offered that are approved for program credit that semester.

e. Distribute permission numbers for senior capstone courses after confirming student is an MMS student, reviewing the student’s record and making sure the student has a sufficient number of courses taken already.

8. Interview, hire, and supervise M&M staff and work study.

9. Process letters, reports, records, certificates, materials, meeting notes & emails ensuring correctness in format, spelling & grammar.

10. Facilitation of effective overall work flow.

Skills Sought

• Written and oral communication skills to promote interdepartmental collaboration and produce printed materials of high quality
• Demonstrated budget and accounting strengths
• Strong office computing experience plus aptitude for learning new software

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.