Contracts AdministratorSchool/Division:Donald and Barbara Zucker School of Medicine at Hofstra/NorthwellOffice:Office of the DeanFull-Time or Part-Time:Full-TimeAbout HofstraHofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.Hofstra University is an equal opportunity employer committed to fostering diversity in its faculty, administrative staff and student body. We especially encourage women, people of color, members of the LGBTQ+ community, veterans and people with disabilities to apply.Description:Reporting to the Director, SOM Financial Affairs in the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell (ZSOM). The Contracts Administrator is primarily responsible to prepare and generate paperwork related to business contracts and clinical affiliation agreements, discuss contract terms with vendors in consultation with major stakeholders at ZSOM, assist with the daily operations of the ZSOM financial affairs team, and compile financial data and reports, as needed, for internal and external regulatory entities.

Responsibilities include, but are not limited to:
•Tracks, monitors, and continuously reviews and edits new and existing business contracts and clinical affiliation agreements for the School of Medicine to ensure they are carried out from start to full execution and all involved parties receive the necessary documentation.
•Reviews business terms with vendors and serves as a liaison to end users at ZSOM to ensure that contracts meet the needs of the program at ZSOM.
•Initiates, submits, and tracks purchase orders in collaboration with the University’s Purchasing Department, with adherence to guidelines and established procedures for requisitioning, purchasing, reviewing, and paying for goods and services.
•Maintains a meticulous electronic tracking system for all contracts and related transactions and ensures that all purchased/reimbursed items are properly recorded, tracked, and reported.
•Assists with drafting, tracking and maintaining any needed forms, waivers, riders and overall guidelines for the SOM to be submitted for legal review and approval.
•Manages and implements all contractual invoicing for services provided by or to the ZSOM and/or any third parties.
•Works with the events team at the ZSOM to help budget, provide event estimates and final invoices and receivables.
•Develops policies, procedures, and guidelines for the ZSOM as they relate to internal processes for contracts management, budget monitoring and control, requisitioning and other accounting/ financial-related items.
•Performs other general office duties as needed or required, including special projects as approved by supervisor.
•Performs other related duties as assigned.

Qualifications:•Bachelor’s degree required in accounting, finance, business affairs, or related field with at least two years of experience in accounting, budgeting, or contract management.
•Proficient in the use of business computer software (i.e., Microsoft Office – Word, Excel, and Access) at an advanced level.
•Knowledge of accounting principles and their application to budget and accounting problems.
•Ability to exercise independent judgment to maintain efficiency and accuracy while demonstrating exceptional collaborative skills.
•Strong organizational skills to effectively manage high volumes of paperwork.
•Excellent verbal and written communication skills.

Preferred Qualifications:
•Knowledge of automated financial system (preferably Ellucian Banner) strongly preferred.
•Paralegal experience a plus.
Application Instructions:For consideration, please send a cover letter with salary requirement and resume to: SOMRecruit@hofstra.edu. Please indicate “Contracts Administrator” in the subject line.Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open until filledDate Posted: 07/25/2022Posting Number: 897462-22