PT Administrative Assistant (Mathematics Collaborative)
- Employer
- Columbus State University
- Location
- Columbus
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Part Time
- Institution Type
- Four-Year Institution
Job Details
PT Administrative Assistant (Mathematics Collaborative)
Job ID: 247047
Location: Columbus State University
Full/Part Time: Part Time
Regular/Temporary: Regular
Job Summary
Clerical, managerial, and administrative duties related to the management and support of CRMC's programs and projects. Answers telephone, assists callers, answers questions and routes calls/messages as necessary; assists with walk-in customers. Prepares, monitors and maintains budgets and financial operations. Coordinates the ordering of materials and supplies. Prepares and edits correspondence and reports; manages databases and oversees management of resource library; communicates with local school systems; coordinates event planning and publicity; operates and troubleshoots standard office machines/equipment; provides general oversight of daily CRMC operations.
Responsibilities
- Coordinates and facilitates daily operations; monitors departmental scheduling; monitors departmental e-mail account and disperses information to area teachers; drafts and/or edits a variety of correspondence, documents, publications, and/or reports; assists with development/revision of basic policy and procedures as related to CRMC; oversees work study student, student assistant or graduate assistant, as necessary. Works with director and University personnel in preparing diverse and complex budgets; monitors budgets to ensure compliance with University policy and with funding agency(s); provides regular reports of spending to funding agency(s). Maintains comprehensive records of CRMC's financial operations; prepares purchase orders; monitors billing and submits payment requests to University budget officers; completes personnel documents for submission to University; coordinates payments to project participants, as needed. Prepares billing statements and monitors receipt of payments from local school systems and private schools. Collaborates with staff members the planning of special events or activities, including coordinating room reservations and physical arrangements, catering services, publicity, and registration; facilitates registration at events. Coordinates with the office of the General Counsel on matters related to contracts with local school systems, private schools or other entities seeking services with CRMC. Maintains databases of teacher participation in CRMC projects and programs; prepares and forwards certificates and documentation to participants and school officials, as needed; maintains database of schools and school systems information for distribution of information related to CRMC projects and programs. Manages flow of information on CRMC website. Oversees operation of CRMC's resource library; manages library check-out system. Acts as a liaison between the CRMC Director, resource teachers, school system teachers and administrators, and University personnel.
Proposed Salary
$18.00 per hour. This is a 19.5-hour-per-week position.
Required Documents to Attach
- Resume Cover Letter
Knowledge, Skills, & Abilities
- Excellent interpersonal and organizational skills. The ability to communicate effectively both orally and in writing. Continually monitor and recommend improvements with departmental processes in response to changing needs. Strong familiarity with Microsoft Office, Gmail, and Google Calendar. Thorough knowledge of the principles of modern office management, and equipment. Knowledge and understanding of FERPA, and the ability to maintain confidentiality with regard to student and personnel records. Ability to understand and follow specific instructions and procedures. Willingness to be flexible. Demonstrated customer service skills. The ability to perform simple accounting. The ability to gather data, compile information, and prepare reports. The ability to analyze and solve problems. The ability to provide instruction on business processes to all levels. The ability to make administrative/procedural decisions and judgements.
Contact Information
If you have any questions, please contact the Human Resources Office at 706-507-8920 or e-mail to hr@columbusstate.edu.
Conditions of Employment
Successful completion of a criminal background investigation and legal authorization to work in the US prior to employment is required.
Equal Employment Opportunity
Columbus State University is committed to recruiting, supporting, and fostering a sense of belongingness for a diverse, equitable, and inclusive community of outstanding faculty, staff, and students and is an Equal Opportunity/Affirmative Action employer. It is the policy of Columbus State University to recruit, hire, train, promote, and educate persons without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=247047&PostingSeq=1
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Organization
Founded in 1958, Columbus State University, with an enrollment of over 8,000, is part of the University System of Georgia. CSU offers more than 70 undergraduate and graduate degree programs and is ranked among the top public regional universities in the South by U.S. News & World Report. It maintains two campuses: its original campus on 150 acres in midtown Columbus, and its RiverPark campus, nestled in the city’s historic downtown overlooking the Chattahoochee River. Columbus, Georgia, located 100 miles southwest of Atlanta and the second-largest city in Georgia, is recognized as a vibrant and contemporary cultural community, which is an asset to the university’s recruitment and retention success. With an annual economic impact exceeding $247 million, CSU is a top-10 employer in a community of 350,000 residents that is also home to world-class enterprises such as Aflac, Synovus, W.C. Bradley Company, TSYS and Ft. Benning, the U.S. Army’s Maneuver Center of Excellence headquarters. Learn more about the area and its diverse business, recreational and social amenities at visitcolumbusga.com.
The university’s 14 men’s and women’s NCAA Division II sports teams compete in the Peach Belt Conference, which adds to CSU’s vibrant campus life experience. The university serves the greater Columbus region through its abundant art, music and theatre offerings, as well as its nationally recognized outreach programs that span topics ranging from art and science appreciation to leadership development.
Guiding the university is its current seven-year strategic plan (www.columbusstate.edu/strategicplan) and the core values that undergird it and all that Columbus State is. CSU’s commitment to fostering greater inclusion and diversity, found among its core values, includes a focus on attaining “a level of diversity among faculty and staff that more closely reflects the student population.” This commitment is woven through the university’s student and employee recruitment, retention and mentoring programs.
For additional information, visit www.ColumbusState.edu .
- Telephone
- 706.507.8920
- Location
-
4225 University Avenue
Columbus
Georgia
31907
US
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