S08905P

Associate Director of Alumni Programs

DAR-Alumni Outreach

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Division of Development and Alumni RelationsThe Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities. Office of Alumni RelationsThe UGA Alumni Association advances the academic excellence, interests, and traditions of Georgia’s flagship university by inspiring engagement through relevant programming, enhanced connections, and effective communications.

https://give.uga.edu/ and https://dar.uga.edu/ and https://alumni.uga.edu/about-uga-alumni-association/

External

TRS or ORP

Employee

Benefits Eligible

Full Time

8:00am–5:00pm; Must be willing and able to work evenings and weekends as necessary

Commensurate qualifications and experience

07/25/2022

Yes

10/01/2022

This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia is a Federal Contractor as defined by Presidential Executive Order 14042 and subject to the requirement that Federal Contractors must ensure that all covered employees, including those working remotely, are fully vaccinated by January 4, 2022. You may be required to show proof of your fully vaccinated status at the time of your start date, or have received a medical or religious exemption from the fully vaccinated requirement at the time of your start date. For more information regarding the Federal Contractor fully vaccinated employment requirement please visit https://coronavirus.uga.edu/executive-order/ or call (706) 542-2222.

Alumni Relations Professional

Exempt

Development

1.0

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

• At least two (2) years of work in alumni relations, public relations, and/or constituent engagement in a philanthropic setting
• Volunteer management experience
• Sales and marketing experience
• Communications experience
• Alumni Relations experience
• Program Development experience
• Program management experience
• Event planning experience
• Fluent experience creating and working with spreadsheets (Microsoft Excel)

The Associate Director of Alumni Programs serves as the program manager for the Office of Alumni Relations’ signature programs including Bulldog 100, 40 Under 40, and the Alumni Awards. This includes serving as the day-to-day point of contact for the project management team made up of Development & Alumni Relations (DAR) colleagues in the Office of Strategic Programs and DAR Communications. This position manages the nomination, application, and outreach initiatives for 40 Under 40, Bulldog 100 and Alumni Awards. This position works directly with past and current honoree groups to create and ensure engagement plans are in place and coordinates efforts with the Alumni Board of Directors, DAR colleagues, and departmental colleagues regarding honoree engagement.

• Excellent time management and the ability to prioritize multiple competing priorities.
• Experience in volunteer management and event planning.
• Exemplary communications skills (both written and verbal).
• Commitment to outstanding customer service.
• Ability to motivate, coach, and lead groups and individuals.
• Ability to establish the trust of colleagues and build strong relationships with key faculty/staff.
• Collaborative style combined with the ability and desire to work in a team-based environment
• Creative thinker with ability to receive constructive feedback on ideas.
• Demonstrated computer competency and knowledgeable of Word, Excel, PowerPoint, Outlook, and social media outlets.
• Quick learner, self-starter, and can adapt to a fast paced, multi-faceted, and dynamic organization.
• Ability to articulate a proposal clearly and concisely for a new strategy or solution to a problem so that others can quickly and easily understand.
• Ability to maintain high degree of confidentiality and responsibility regarding information related to university business and confidential donor and prospect information.
• Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
• Exhibits behavior that supports the mission, vision, and values of the University of Georgia.

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

• Work in a standard office environment
• Travel in and out of state as needed
• Work nights and weekends necessary
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; Multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb

Yes

Yes

Yes

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Signature Program Management

• Serve as the Office of Alumni Relations’ lead point of contact for Bulldog 100, 40 Under 40, and Alumni Awards.
• Responsible for attending all quality control meetings and serving as the day-to-day point of contact for the Office of Alumni Relations to the QC/project team.
• Lead assigned committees and complete logistical tasks as assigned by the collaborative Quality Control committees on behalf of Alumni Relations.
• Plan, implement, and provide follow-up details regarding the nomination and selection processes and honoree management for Bulldog 100 and 40 Under 40.
  • Manage nomination and application set up.
  • Track nominations, nominators, and honorees in the Giving and Alumni Information Link system (GAIL).
  • Act as the primary or secondary point of contact for honorees.
  • Submit communication requests for honoree communication marketing efforts.

40

Honoree Engagement

• Deepen engagement of honorees to the university. Create and oversee receptions, events, philanthropic messaging, and engagement strategies to cultivate commitment to UGA in honorees.
• Establish plan for school/college/unit development and alumni directors to have individual engagement plans for the weekend honorees are in Athens for events.
• Ensure honorees are connected to an engagement plan either with Development or through the Office of Alumni Relations.
• Conceptualize, plan, and execute honoree engagement strategies utilizing alumni relations resources such as alumni chapters, councils, and affinity groups.
• Manage honoree invitations to Alumni Association Sky Suite.
• Create copy for bi-annual honoree newsletters for Bulldog100 and 40 Under 40 programs.

40

Board of Directors Engagement

• Manage, guide, and provide support to the UGA Alumni Association Board members participating in the 40 Under 40 selection process.
• Conceptualize Signature Program committee agendas in coordination with the Committee Chair.
• Work in collaboration with committee chair to ensure board committee members have delegated tasks to further engage honorees.
• Ensure committee chair is tracking board members in their completion of volunteer duties regarding honoree engagement.

10

Other duties as assigned including, but not limited to:

• Represent the department working with other departments across the university.
• Assist in assessing metrics and data analysis for program evaluation.
• Ensure engagement with constituents is captured in GAIL.

10

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Development & Alumni Relations’ Office of Talent Management

dartalent@uga.edu