Dean's Executive Assistant (7384U) - 39911 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The UC Berkeley School of Social Welfare's pre-eminent faculty rank top in the nation in per capita productivity. Nationally and internationally recognized as leaders in their fields, our senate faculty conducts cutting-edge research on the major issues facing California, the US and the world. Berkeley Social Welfare field faculty represent a diversity of experience and talents, training and preparing our students to excel as the next generation of social work practitioners, professionals and educators.

CalSWEC facilitates and supports statewide partnerships for the education and training of social workers to ensure culturally responsive, effective, and high-quality health and social service delivery to the people of California.

The focus of CalSWEC, hosted by the School of Social Welfare at the University of California, Berkeley, is on public child welfare, integrated behavioral health, and aging.

Application Review Date

The First Review Date for this job is: 08/08/2022.

Responsibilities

Oversees and ensures the daily administrative operations run smoothly for the executive's office. Functions as the gatekeeper, understanding the requirements of the executive and their leadership team, in order to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings. Manages the operations of the Dean's Immediate Office, including organizing the workflow into and out of the Office, communicating on behalf of the Dean, maintaining the Dean's intricate calendar, making travel and meeting arrangements, and providing general administrative support to the Dean, Associate Dean(s), and Assistant Deans. Makes high level contacts of a sensitive nature, internally and externally requiring discretion and diplomacy. Serves as the main point of contact for the executive's guests, communicating efficiently with meeting participants and staff. Handles the details of a variety of matters on behalf of the executive and their guests including travel arrangements, reservations, and reimbursements. Drafts responses to inquiries from faculty, staff, students and the public on behalf of the executive and their leadership team regarding campus operations, policies and procedures. Prepares responses and escalates urgent divisional requests on behalf of the executive and their leadership team. Researches, compiles and summarizes issues, policies and topics; provides background information, and briefing materials for the executive and their leadership team. Prepares, manages, updates, and organizes documents that are central to: on-boarding new faculty and staff; conducting scheduled School, University, and external reviews; reporting School policies; and, maintaining a history of administrative practices and processes within the School. Reviews, edits, proofreads, and formats reports and communications. Coordinates and staffs many committee meetings. Creates agendas, distributes briefing materials, prepares minutes of all committee meetings, notes action items. Serves as primary point of contact with committee members. Organizes ad hoc committees appointed by the executive on a broad range of issues. Participates in planning, organizing, implementing and staffing larger or more complex events with attention to detail and budget. This includes being assigned responsibility for a specific event segment such as parking/transportation, catering, etc.; responsible for communicating events schedule and individual events to appropriate audiences. Consults with School academic units, Haviland Hall building coordinator and senior staff as needed regarding event planning. Demonstrates good judgment in making decisions and managing events. Prepares invitations for Visiting Scholars, confirms workspace availability with Building Manager regarding potential visits, prepares and updates Visiting Scholar and Postdoc Affairs (VSPA) forms, initiates process with regional HR and supports supplemental documentation requests, refers general questions from visitors to prepared responses from campus. Participates in the development and implementation of efficient and effective systems for managing information, meetings, communications projects, initiatives and assignments to ensure timely responses and accurate/compliant record retention. Other duties as assigned.

Required Qualifications

Familiarity with and adherence to campus processes, protocols and procedures. Knowledge of federal regulations such as FERPA. Thorough knowledge of and/or ability to learn common campus-specific and other computer application programs. Superior attention to detail and the ability to organize and prioritize work despite frequent interruptions, meet evolving deadlines, handle multiple important projects simultaneously unto completion, and manage time effectively. Solid analytical/problem-solving skills. Ability to organize information in a systematic, analytical way; demonstrated management experience with small to mid-level projects. Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the School, the Campus, the Office of the President, and external constituencies. Strong service orientation, and the ability to work proactively as part of a team. Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies; both verbally and in writing. Strong skills in analyses and complex problem-solving. Advising and counseling skills. Ability and experience multi-tasking in a high-pressure environment, with demanding timeframes and personalities. Ability to remain calm, responsive, flexible and maintain a professional demeanor at all times. Ability to use and maintain excellent judgement, a high-level discretion, and confidentiality. Occasional availability on evenings and weekends. Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

This is a 12-month, full-time (40 hours/week), Contract Appointment, eligible for full UC benefits with the possibility of extension. This position is exempt which is paid monthly and annual salary is commensurate with experience within the range of $61,000.00 - $78,000.00.

For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htm

How to Apply

Please submit your cover letter and resume when applying.

Other Information

The position is designated hybrid, with a minimum of Monday-Thursday on campus, and the possibility of Fridays remote.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=39911&PostingSeq=1





Copyright ©2022 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-c35c346fb1deab4993a4a65a106e0b55