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Administrative Assistant to the President

Employer
Life Chiropractic College West
Location
Life Chiropractic College West HQ - Hayward, CA, 94545

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Job Details

Job Details

Level: Experienced

Job Location: Life Chiropractic College West HQ - Hayward, CA

Position Type: Full Time

Education Level: Not Specified

Travel Percentage: Negligible

Job Shift: Any

Job Category: Admin - Clerical

ABOUT US

Life Chiropractic College West (Life West), is a leader in chiropractic education. Our dedicated focus on the profession sets us apart from other institutions making our doctoral and continuing education programs some of the most sought after in the world.

Through a leading-edge curriculum and clinical training experience we provide graduates with the knowledge, skills, philosophies, attitudes, and competencies to be the best in their field. Life West also empowers transformation. We believe that an outstanding education provides opportunities and resources far beyond the classroom experience. Our mission is to support the full career lifecycle from the classroom to retirement.

CORE VALUES

The vision of Life West is to create a brighter future for humanity through graduating chiropractors who have a deep understanding of service, and of the innate potential of the human body to heal and adapt to its environment. The Doctor of Chiropractic program prepares graduates for personal and professional fulfillment in a climate of giving, doing, loving and serving from a place of abundance.

PURPOSE

Life Chiropractic College West has seen rapid growth and development in the last five years. The Administrative Assistant to the President will be responsible for providing general administrative support to the President and assisting with diverse projects.

RESPONSIBILITIES

  • Communicates with vendors, guests, faculty and students by phone, through email, and in-person
  • Assists the President with administrative needs including, but not limited to: phones, distributing mail and setting up appointments and meetings
  • Coordinates and schedules events, conferences, meetings, travel, conference rooms, luncheons, etc.
  • Assists with booking travel and preparing itineraries
  • Creates meeting notifications and takes minutes as needed
  • Prepares payment requisitions, credit card reconciliations, and expense reports and tracks supplier and project costs
  • Organizes and maintains files and records in digital and physical formats
  • Maintains and monitors calendars
  • Staffs presidential events, including, but not limited to: luncheons, dinners, and seminars
  • Plans and schedules projects and ensures timely completion
  • Coordinates, creates, edits, and distributes internal and external correspondence
  • Composes, designs, and edits correspondence and reports
  • Manages and maintains office supply inventory
  • Maintains the security of confidential information
  • Other duties as assigned

GENERAL PERFORMANCE STANDARDS AND EXPECTATIONS

In addition to satisfactory performance of all of the responsibilities for this position, all College employees must fulfill the following basic performance expectations:

1. Values, Mission and Goals: All employees are expected to know and work in accordance with the College’s values, mission and goals as set out in the College’s Strategic Plan.

2. Customer Service: All College employees will strive to provide outstanding customer service to everyone they serve including, students, the community and fellow employees.

3. Grooming and Appearance: College employees are expected to maintain a professional image and a neat, clean, and well-groomed appearance.

4. Safety Awareness: College employees are expected to work diligently to maintain safe and healthy working conditions and to adhere to proper operating practices and procedures designed to prevent injuries. Employees are required to wear personal protective equipment as provided, depending on the position.

5. Attendance Standards: College employees are expected to attend to their work assignments and schedules at all times, pursuant to the College’s Employee Handbook.

6. Training: College employees are expected to give attention to continuous assessment and improvement of the position’s assigned set of duties and responsibilities.

SKILLS & EXPERIENCE: EDUCATION AND TRAINING REQUIREMENTS

  • Experience with Excel spreadsheets, Word documents, PowerPoint presentations, calendaring, and managing digital assets
  • Excellent calendar management and logistical skills
  • College Degree preferred
  • At least 3 years of related experience
  • Strong organizational skills
  • Strong written and verbal communication
  • Strong interpersonal skills and adaptability

PHYSICAL DEMANDS

  1. Nature of work requires an ability to operate standard business office equipment.
  2. Requires ability to communicate and exchange information; collect, compile, and prepare work documents; and set up and maintain work files.
  3. Must be able to lift 25 lbs.
  4. Ability to retrieve and place materials on high and floor-level shelves. Ability to stand; walk, carry, grasp, hear, see, sit, kneel, climb, balance, stoop, crouch, and reach.

WORKING CONDITIONS

Work performed in a general office environment.

LIFE WEST'S COMMITMENT

Life West is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, Life West does not discriminate based on race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information or any other protected classifications in its programs or activities, including employment, admissions, and educational programs.

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice in accordance with the needs of Life West. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job; duties and responsibilities that may be inherent in a position, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.

Organization

Working at Life Chiropractic College West

Leadership and Innovation

Life Chiropractic College West, which offers a Doctor of Chiropractic degree, is internationally recognized for leadership and innovation in chiropractic education. The curriculum at Life West features an integrated emphasis on chiropractic philosophy and technique which draws passionate students from around the world. Life Chiropractic College West provides solid academic and clinical experience through our 12 and 14 quarter program options. The Life West learning community is known for its diversity, integrity and co-operative spirit.

What Makes Life West Distinct?

What makes Life West distinct from other chiropractic schools, is that Life West students are trained in over 13 different chiropractic techniques, providing excellence in hands-on chiropractic education. Life West provides a well balanced approach to education, integrating the fundamental elements of practitioner success: science , technique, philosophy and business skills. Our location is fantastic! You will find us in the heart of the San Francisco Bay Area where our location gives students an unparalleled experience in lifestyle as well as access to a wide variety of mentorship and career opportunities.

Graduate Success

Life West graduates are well prepared for their career, with a strong foundation in the sciences, a deep understanding of the chiropractic philosophy, hands-on practice using cutting-edge technology as well as specialized training in innovative chiropractic techniques. Find out for yourself why our graduates are so delighted with the education they received at Life West.

A Bigger Mission

The Doctor of Chiropractic program has a huge mission: “Creating a Brighter Future for Humanity”. How do we make that happen? Life West delivers a curriculum and clinical training experience which provides Life West graduates with the knowledge, skills, attitudes, and competencies to uniquely serve the health care needs of the community as a chiropractor. Want to know more? Be sure to read our entire mission and purpose statement to find out more. Life West is also committed to the contribution of academic and clinical research to the body of knowledge available to and for the chiropractic profession.

At Life West, our program prepares the chiropractor to function as a specialized health care provider, offering care on a direct-access, initial contact basis. This care focuses on the relationship between the structure of the human body, especially the spine, and the function of the human body as coordinated by the nervous system. A chiropractor places specific attention on the relationship between the skeletal structures of the body and the nervous system and how this relationship may affect the restoration and preservation of health.

A Focus on Clinical Excellence

Our Doctor of Chiropractic program prepares Life West graduates to provide for the health care needs of patients through excellent assessments, diagnostic competencies and superior patient management skills. Life West graduates are taught how to provide patient care on an independent basis, to co-manage patient care in cooperation with other members of a patient’s health care team, to consult with other providers as required by a patient’s needs and to refer patients to other providers consistent with the best interests of the patient. Life Chiropractic College West prepares graduates to become teachers of healthy living strategies, health risk avoidance approaches and wellness promotion concepts.

A Well-Balanced Chiropractic Education

At Life Chiropractic College West, students learn chiropractic history, philosophy, and principles as a foundation for the practice of chiropractic. Life West trains graduates as Doctors of Chiropractic to function as primary health care providers, with the ability to evaluate the health status of their patients and to consult and refer patients within and throughout the health care professions in accordance with their professional judgment. Life Chiropractic College West promotes the growth and development of the profession through education and research in chiropractic principles and practice. Life West encourages students to develop a high standard of ethics, so that they may better serve their patients, the public, and the profession. Life Chiropractic College West encourages students to communicate freely with members of other health care professions as well as with members of the chiropractic profession. Life Chiropractic College West seeks to inspire its students to become active in their respective communities and to work for the betterment of the human condition. Life West students are encouraged to be teachers charged with the responsibility of educating the public on health and its achievement through chiropractic care. After graduation, Life Chiropractic College West offers a postgraduate education program enabling Life West graduates and others to maintain and improve their professional skills.

Life Chiropractic College West is accredited by the Commission on Accreditation of the Council on Chiropractic Education, an agency recognized by the U.S. Department of Education.

Life Chiropractic College West shares a history with Life University. In March 1981, the efforts of Dr. George Anderson, Dr. George Wentland, and Dr. Sid E. Williams, then president and founder of Life Chiropractic College (now Life University), were instrumental in forming what is today Life Chiropractic College West. Life University maintains a close relationship with Life Chiropractic College to this day.

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