Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Career Worklet and select Find Jobs. Locate the position and click Apply. Update your Education and Job History.

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

This position directly supports the operational activities of the Finance, Investment, Audit and Compliance, and Administration Committees of the University Board of Trustees, staffed by members of Finance, Strategy, and Planning, and exercises discretion and independent judgment by managing projects necessary to support the administrators of these committees. This position reports directly to the Vice President of Finance, Strategy, and Planning.

Job Description

Essential Functions:

• Provides direct operational support for the four University Committees which are staffed by members of Finance, Strategy, and Planning.

• Assists with long-range and ongoing planning, preparation for, and execution of in-person and virtual board and committee meetings, briefings, orientation, and special and ad hoc committee meetings.

• Assists with preparation, assembly, and distribution of electronic and printed materials to committee members and administrators including posting and management of materials to the online electronic board portal (Diligent Boards).

• Acts as a Project Manager, coordinates and serves as a catalyst for other high priority projects and initiatives; oversees the coordination of details and ensures timely completion.

• Plans, organizes, and attends Finance sponsored meetings, including but not limited to Senior Business Manager and Business Manager meetings, as requested, including administering logistical needs for meetings, and other events including agenda development, maintaining meeting minutes, space reservations, catering, coordinating presentations and accompanying AV needs, creating, and distributing handouts, addressing on-site needs, and liaising with stakeholders and participants.

General Administrative Functions:

• Works directly with Vice President and relevant Associate Vice Presidents to plan and develop meeting materials, coordination of materials across committees, and meeting all legal deadlines.

• Schedules and coordinates appointments, meetings, and other events.

• Drafts memoranda, letters, emails, presentations and other communications.

Required Education, Knowledge, Skills, Abilities

• Bachelor’s degree and minimum of two years related experience, or an equivalent combination of education and experience. Experience in higher education, business, or accounting preferred.

• Strong interpersonal and communication skills and the ability to work effectively and develop relationships with a wide range of constituencies in a diverse community.

• Demonstrated ability to understand and maintain strict confidentiality of information and perform a wide range of duties that require tact, sensitivity, independent judgement, diplomacy, and organizational skills, flexibility, and discretion.

• Exceptional project management skills, to include the ability to plan, organize, and lead multiple, concurrent initiatives simultaneously and to meet project needs proactively and strategically in a timely manner until their successful completion.

• Excellent verbal and written communication (superior grammar, composition, editing, and proofreading) skills; strong interpersonal skills; professional demeanor; exceptional attention to detail.

• Ability to think critically and anticipate problems, critical issues, and opportunities as they arise and advise accordingly.

• High degree of self-motivation and ability to thrive in a complex and dynamic environment. Ability to anticipate office needs, plan ahead, and proactively meet needs in a timely manner.

• Strong organizational skills, demonstrated ability to organize and track workflow, prioritize, coordinate, and manage multiple activities, schedules, and projects (both own and supervisors’) in a timely manner, and follow up on projects and tasks through successful completion.

• Highly proficient in Microsoft Word, Outlook, Excel, and PowerPoint; Google Suite, Adobe Acrobat, Windows, the Internet, Zoom, WebEx, and other relevant software; knowledge of Diligent Boards, and Workday software preferred. Experience in effectively creating documents, reports and presentations. Ability to adjust to new and changing computer systems, to operate standard office equipment, and to update skills on a continual basis.

• Work requires contact with university staff, faculty, governing board members, and others. Ability to interact independently and effectively with a variety of professionals, both internally and externally on time-sensitive and confidential matters.

• Ability to work independently and with minimal instruction, and to exercise appropriate judgment and discretion.

• Ability to work weekends and evenings as required.

• Ability to travel as required; possess valid driver’s license with good driving record; must be insurable.

Accountabilities:

• Responsible for own work only.

Additional Job Description

Note:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee’s supervisor.

EMPLOYEE VACCINATION MANDATE: In furtherance of the University’s commitment to resuming operations in a manner consistent with or similar to how those operations were conducted prior to the pandemic, and in an effort to protect the health and safety of the campus community, all faculty and staff, excluding staff who perform duties exclusively at Graylyn Conference Center, are required to be fully vaccinated with an FDA approved or authorized COVID-19 vaccine. Faculty and staff with disabilities or sincerely held religious beliefs that preclude vaccination should contact Human Resources to request a reasonable accommodation.

Time Type Requirement

Full timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.