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Events Coordinator, WSU Pullman

Employer
Washington State University
Location
Pullman, WA

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Title:

1138-NN - Coordinator

Business Title:

Events Coordinator, WSU Pullman

Additional Titles:

Location:

WSU PULLMAN CAMPUS

Employee Type:

Admin. Professional

Job Family:

Administrative Professional - Not OT Eligible

Position Details:

Summary of Duties:

The Events Coordinator is responsible for directing all aspects of the creation, production, creative development, execution, and evaluation of WSU Pullman events. The Events Coordinator manages assigned events that will advance institutional strategies and other organizational objectives.

Travel, evening, and weekend work is required.

Duties include, but are not limited to:

  • Manage the production, creative development, implementation, and evaluation of WSU events. Partner with event professionals, volunteers, WSU faculty, staff, and students, and outside vendors as appropriate.

  • Coordinate with the Director of Events and WSU Pullman leadership to plan, manage, and evaluate all aspects of the production, promotion, and protocol of WSU Pullman events.

  • Coordinate and oversee the logistical and technical needs of events, including live stage presentations, TV/video production, livestream activities, banquets, lectures, award ceremonies and other activities.

  • Set priorities and establish policies, procedures, and timelines to ensure timely, successful events that achieve WSU Pullman’s goals and objectives.

  • Develop relationships and manage logistics, security, and other requirements for local, national, and/or international speakers or honorees.

  • Build, manage, and evaluate online event registration pages.

  • Manage legal and financial aspects of events, in partnership with the Director of Events and WSU Pullman leadership.

  • Work with the WSU Pullman Chancellor’s office and Marketing and Communications to coordinate the writing and design of online, print, and digital collateral for events.

  • Coordinate the production of event collateral.

  • Apply appropriate WSU branding to event décor and collateral.

  • Write correspondence, as appropriate, to event stakeholders and attendees.

  • Provide direction and oversight on social media postings/campaigns related to events.

  • Work with the WSU contracts office to set up contracts and agreements for events, as needed.

  • Estimate costs for specific events, and manage to provided budgets.

  • In coordination with the Director of Events, authorize expenditures and monitor charges for events.

  • Prepare final cost summaries and reconcile accounts.

  • Prepare financial reports, as needed.


Required Qualifications:

  • A Bachelor’s degree in a field relevant to area of specialization and three (3) years of experience directly related to the specialty area. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

  • Experience organizing, planning, executing and evaluating special events.

  • Experience using Microsoft Office Suite applications including Word, Outlook, PowerPoint, and Excel programs.

  • Demonstrated ability to communicate effectively orally and in writing.

  • Experience managing multiple projects.


Preferred Qualifications:

  • Experience in higher education.

  • Evidence of creative, conceptual thinking and the ability to take the conceptual and make it a reality.

Additional Information:

Area/College: WSU Pullman Chancellor
Department Name: WSU Pullman Chancellor
City, State, Zip: Pullman, WA 99163
Department Link: provost.wsu.edu
Monthly Salary: Commensurate with experience and qualifications.
FTE: 100%
This is a permanent position.
Screening Begin Date: This position has been re-posted. Screening is underway and will remain ongoing until the vacancy has been filled.
Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
Required Documents:

Resume

Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Organization

Working at Washington State University

Founded as the people’s university, WSU embraces its land-grant heritage, seeking to transform lives through education, research, and community engagement and service. The University has been delivering life-changing knowledge and discoveries to the state, region, nation, and the world for nearly 130 years. WSU enjoys productive partnerships with major industries in the state, including agribusiness, aerospace, health care, software, technology, and construction. The colleges at WSU Health Sciences Spokane have formed robust partnerships across the state of Washington, both with large medical centers and hospitals, as well as a variety of rural and community hospitals and clinics.

WSU is Washington’s land-grant university with campuses located statewide in Everett, Pullman, Spokane, Tri-Cities, Vancouver, and online through the Global Campus. WSU also has research centers located throughout the state and extension offices in every county. Learn about WSU’s statewide reach.

WSU employees promote academic excellence and innovative research with nationally recognized academic programs, renowned professors, students who make a difference, and vibrant communities.

WSU offers staff and faculty a comprehensive benefits package as well as professional development and a host of work/life quality programs. Explore WSU’s benefits.

Review the application instructions for instructions and tips on using the WSU Jobs site and applying for jobs at WSU.

WSU is Washington’s land-grant university with campuses located statewide in Everett, Pullman, Spokane, Tri-Cities, Vancouver, and online through the Global Campus. WSU also has research centers located throughout the state and extension offices in every county. Learn about WSU’s statewide reach.

WSU employees promote academic excellence and innovative research with nationally recognized academic programs, renowned professors, students who make a difference, and vibrant communities.

WSU offers staff and faculty a comprehensive benefits package as well as professional development and a host of work/life quality programs. Explore WSU’s benefits.

Review the application instructions for instructions and tips on using the WSU Jobs site and applying for jobs at WSU.

Diversity Profile: Washington State University

As a land-grant institution, diversity, equity, and inclusion serve as core values and beliefs of Washington State University (WSU). At the university, college, or department level, WSU is committed to fostering open, proactive dialogue to create a more inclusive culture at all its locations including the five physical campuses and its online Global Campus, as well as its 39 Extension offices, four research centers, and 25 small business development centers.

Core Belief

WSU is committed to achieving an ethical and socially just society for all. Instituting social change on a large scale begins at home with system-level policies that actively promote equity. The University is committed to diversity, equity, and inclusion throughout every aspect of its statewide system. We strive to create a climate that enables underrepresented students, faculty, and staff to thrive in communities that foster a sense of belonging in a culture of inclusion. The ultimate goal? Creation of institutional culture in which inclusion and equity are the norms, a model that helps move the world toward a place in which all people are treated with dignity and respect.

Core Value

Equity, diversity, inclusion, and belonging. Promotion of an ethical and socially just society through an intentional commitment to equity, diversity, and inclusion.

WSU’s core ideology can be found in its System Strategic Plan. 

WSU’s Student Body

WSU's student body statewide is ethnically diverse: 31 percent of our students are underrepresented minorities, and first-generation students represent nearly 33 percent of the total enrollment. About 15 percent of WSU students hail from outside the state of Washington and about 7 percent are international students. System-wide enrollment reached a record 31,607 students in fall 2019.

Associate Vice Provost for Inclusive Excellence Recently Announced

Dr. Lisa Guerrero was recently named associate vice provost for inclusive excellence. Guerrero has been an active advocate for diversity and inclusion since joining the WSU faculty in 2004. She is currently a professor of Comparative Ethnic Studies in WSU’s School of Languages, Cultures, and Race. She will maintain her faculty position, while serving as associate vice provost in a half-time appointment.

Dr. Guerrero will provide leadership to academic affairs in implementing WSU’s commitment to equity, diversity, and inclusion. She will help to identify and implement best practices and evidence-based approaches in faculty hiring, tenure and promotion, research support, faculty retention, teaching and mentoring, and curriculum planning. One of her first areas of responsibility will be to oversee the Racism and Social Inequality in the Americas faculty cluster hire program for Fall 2021.

Representative Affinity Groups

Representative affinity groups within the Washington State University system include the following:

WSU Resources and Offices

WSU Human Resource Services supports a climate of integrity and equity that actively reflects open, respectful dialog. Additional resources are available on the Human Resource Services website.

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