If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu.

Facilities ManagementJob Description

PRIMARY FUNCTION(S): Manage capital projects and assist in the management of the capital program. Projects may include large multi-year capital efforts requiring support from multiple consultants, as well as multiple small projects as assigned. Perform start to finish project management duties. Work may be wide-ranging and may include any variety of campus space use, such as academic, residence, science laboratory, athletic, performing arts, site/grounds, utilities, infrastructure, or other.

DUTIES AND RESPONSIBILITIES:

Project Management:

For larger projects, all of the following duties may be assigned; however, at any given time, incumbent will be assigned a number of smaller projects that will include only a subset of these duties.

Planning:

Manage project-specific planning efforts as assigned. Manage feasibility studies and other pre-planning efforts. Conduct the programming phase of capital projects as needed. Assist in the development of project budget and duration information.

Design:

Manage the design phase of capital projects, including organizing and supervising the selection of architects and other consultants as assigned. Assist in the establishment of project budget and schedule. Obtain stakeholder input. Coordinate design meetings and activities as necessary. Manage value engineering and/or scope reduction activities to ensure budget compliance. Ensure design activities are completed within schedule. Ensure all regulatory requirements are met.

Construction:

Perform construction phase management duties as necessary for the completion of construction on time and within budget. Duties include conducting meetings, construction observation, and performing a wide variety of problem resolution activities. Manage all contractors, consultants, and vendors associated with construction. Ensure quality control/assurance. Manage all construction change order activities, including negotiations and dispute resolution. Coordinate all construction activities with surrounding constraints imposed by campus, neighborhood, or city operations. Maintain updates to project budget and schedule.

Acceptance:

Perform activities as necessary to ensure appropriate final project acceptance. Manage punchlist and contract compliance. Ensure receipt, acceptance, and turnover of complete project record and closeout deliverables. Ensure delivery of these materials to operations & maintenance staff. Ensure timely closeout of all contracts as appropriate. Perform post-occupancy assessment as assigned.

Program-wide Activities: Perform duties as assigned that may affect the Capital Program and not be related to a specific project. This may include program-wide consulting studies, facility condition assessments, organization of documents and materials, development of building standards and design guidelines, or other. May include tasks associated with long-term planning related to specific systems and infrastructure.

Procurement: Manage the selection and procurement of consultants, contractors, and vendors, ensuring maximum competition as appropriate. Perform administrative tasks related to the management of these contracts, such as writing scopes of work, evaluating proposals, negotiating fees, establishing clarifications, paying invoices, implementing corrective action, or any other contract management activities that may be necessary for the successful fulfillment of services.

Communications/Collaboration: Perform frequent and robust communications related to project activities. Utilize a variety of communications tools and methods to ensure full distribution of information. Collaborate with other departments and stakeholders as necessary to ensure a cooperative and positive project experience for all parties to the greatest extent possible.

For any of the above duties, work may be assigned to the Project Manager in whole or in part. Work may be performed collaboratively with other managers or with the Director of Capital Projects as assigned.

MINIMUM QUALIFICATIONS:

Education/Experience:

Bachelor’s degree in construction management, engineering, architecture, or a related discipline and 5 years of project management experience in the design and construction industry or an equivalent combination of education/experience. Experience working as an Owner or Owner’s representative preferred. Experience in higher education or similar institution is preferred.

Skills:

Strong computer skills, including the ability to learn new software as necessary. Ability to fully utilize email, electronic calendars, Microsoft Word, and Microsoft Excel. Working knowledge of architecture, engineering, and building systems. Strong knowledge of construction project delivery methods. Ability to develop basic design and construction schedule information. Ability to evaluate and analyze detailed critical path management construction schedules. Strong financial and contract management skills. Familiarity with establishment of total project budgets. Ability to negotiate. Readily accept and execute unplanned project assignments as needed. Detail-oriented. Excellent time management skills and ability to deliver work on assigned schedules. Demonstrated ability to access any portion of a construction/facility site including climbing ladders to assess conditions and perform inspections of existing facilities. Skilled in communicating construction information to a diverse set of constituencies in a collegial environment.

Must demonstrate integrity and sound judgment, leadership and communication skills. Demonstrated excellent oral and written communication skills. Demonstrated ability to act decisively and independently to resolve complex issues. Must establish and maintain effective working relationships with fellow employees, city officials, other government agencies, and the general public.

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

August 15, 2022

Compensation Grade:

Grade H

Position Type:

Regular

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu.

Diversity and a culture of inclusion among students, staff, faculty, and administration are crucial to the mission and values of Smith College. We are an Affirmative Action/Equal Opportunity employer and do not discriminate on the basis of race, gender, age, color, religions, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.