Job Title: Administrative Assistant
Department: The Office of Talent Strategy
Location: Columbus Campus
Employment Type: Staff
Employment Status: Board Approved
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Non-Exempt
Compensation Type: Hourly
Schedule: Opportunity for a hybrid work schedule
The Administrative Assistant,Office of Talent Strategy provides general administrative and clerical supportfor The Office of Talent Strategy and the Executive Director, Talent Strategy.This role utilizes basic or advanced office and research skills depending uponposition assignment and skill level demands. The employee may be reassigned,however, as required to meet the College's staffing and workload needs, and asskill level and experience increases.
Core Competencies Required
Professionalism, Managing Work,Continuous Improvement, Customer/Student/Employee Focus, Collaboration, QualityOrientation, Adaptability, Continuous Learning, Managing Relationships,Communication, Technology Savvy, Positive Approach
ESSENTIAL JOB FUNCTIONS
Performs responsibilities,directly related to the management and general business operations of theOffice of Talent Strategy including coordinating correspondence, coordinationof travel, coordination of meetings, reservations, agendas and meeting minutedistribution, overseeing monetary and budgeting transactions, establishingprocedures, maintaining schedules of the Department staff.
Serves as initial point of contactfor the Department. Represents the Executive Director on routine matters andresolves and processes complaints and situations not requiring the personalattention of the Executive Director with a high level of customer serviceServes as a resource for decision making in matters delegated by the Executive Director.May represent the Executive Director at meetings or in communications inmatters delegated by the Executive Director.
Carries out major assignments inconducting the operations of the Department. Provides a wide variety ofadministrative tasks to support and incrementally advance assigned projectstoward accomplishment of goals and desired results for the Department. Managescapital equipment, acts in place of the Executive Director, coordinates allinformation flow directed to the Executive Director, and the Department andperforms other responsible administrative responsibilities on behalf of theDepartment that require the exercising of independent discretion pertaining tomatters of significance.
Originates and creates datafields, spreadsheet criteria, formulas and report formats. Writes and editsdata, reports and records requiring the drawing of conclusions and originalthought. Develops reporting and record criteria.
Exercises sound judgment anddiscretion in dealing with matters on behalf of the Executive Director,including assembling, editing and publishing data records, reports, andcorrespondence.
Maintainsexcellent working relations with the public and internal contacts asrepresentative of the Department and Executive Director. Provides additionaltraining and support to all Department staff related to Department information,operations, and procedures.
Coordinateswork and assigns tasks to part-time clerical staff. May provide direction tostudents and employees on procedures, directives and other routine matters.
Diversity, Equity &Inclusion
Fosters and maintains a safeenvironment of respect and inclusion for faculty, staff, students, and membersof the community.
Other Duties andResponsibilities
Attends all required departmentmeetings and training. Manages multiple assignments of varying complexity whilemeeting Federal as-well-as, internal regulations and procedures. Demonstrates the ability to adapt to changingneeds of the College and business partners.
Initiative and willingness to takeon additional responsibilities, as assigned and needed to ensure timelydeliverables and solutions.
Reasonable accommodations may bemade to enable individuals with disabilities to perform the essential jobfunctions described in this position description. While performing duties ofthis job, the employee regularly exhibits digital dexterity when entering datainto computer. The employee frequently sits for periods of time, stands, andwalks. Employee converses verbally or manually with others in person as well asby telephone. Vision demands include close, relatively detailed vision whenfocusing on computer screen. Employee occasionally lifts up to 10 pounds.
TypicalOffice environment. Regular exposure to moderate noise typical to businessoffices. May travel to various Columbus State campuses and sites.
Knowledge, Skills and Abilities: Knowledge of: business related software, including Microsoft Office applications (Work, Excel, Outlook, PowerPoint); programs and applications related to assisting students with their educational needs; standard office procedures and practices; office administration; business English word usage, spelling, sentence structure, and punctuation; business and legal formats; FERPA.Skill in: working well under pressure; handling stress; excellent verbal and written communications, including grammar, spelling, and composition; prioritize tasks; strong customer service orientation; self- motivation; conflict resolution; general typing; attention to detail; strong organizational skills; detail- oriented.Ability to: accept performance-based criticism and direction; exercise good judgement in a variety of situations; to serve as a trusted member of an essential team, with the ability to effectively communicate and enhance the productivity of the Office of the President; develop and maintain effective working relationships with associates, vendors, students, telephone users and general public; maintain confidential and sensitive information; use good judgement; excellent listening skills; effectively work with persons of varying cultures and diversity; problem solve effectively; exhibit a pleasant public manner and telephone etiquette; originate correspondence; work independently; maintain confidential and sensitive information; exhibit flexibility in work schedule and job tasks; maintain accurate and complete work records.
Associate's degree in a related field. Three (3) years' progressively complex administrative and scheduling experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).