Overview

The candidate will be expected to assist the Assistant Director of Innovation on grant financial management, proposals, budgets, projections, reporting and reconciliation. They will use grants management and budgeting software and reporting systems on a regular basis. The individual must possess a firm understanding and a resource for academic research, government funding agency practices, compliance, university and departmental policies. As the department financial and administrative support manager, they will prepare travel and expense reimbursements for participants in the program which the department administers. Onboard and pay vendor invoices. Purchase materials and supplies. Assist with all aspects of journal entries. Provide general support and training on the travel and expense management system Concur. Additional support responsibilities include assisting with general office duties (mail/kitchen/toner recycling program). Provide backup support to administrative staff in the department during peak times throughout the year as well as special projects and other job assignments by manager.Reporting to the Assistant Director of Innovation, the Grants and Finance Administrator performs a range of responsibilities to support the administrative functions and fiscal affairs.

Responsibilities

Administratively support accounting and reporting, including analyzing, reconciling, and maintaining accounting records for I-Corps Hub programs.

Procurement card management, review expense reports and resolving discrepancies as appropriate. Ensures compliance to applicable laws, university financial policies, and federal agency regulations.

Support I-Corps Hub teams in reimbursement request preparation and expense report preparation. Provide timely payments to I-Corps teams, consultants and vendors upon receipt of invoices.

Set up contracts with consultants and vendors such as instructors, mentors, hotels, caterers, transportation providers, audio-visual support vendors, etc.

Support the Lead Instructor on tasks related to financial record keeping, reporting and grants management.

Assist in entering data in CRM (e.g. Salesforce), as needed.Other duties as assigned.

Qualifications

Essential Qualifications:

• Bachelor’s degree in Business Administration, accounting or other business-related discipline and one to two years’ experience in an administrative capacity, or equivalent combination of education and experience.• Knowledge of grant proposal processes, grant administration, and finance in an academic setting• Ability to analyze, interpret data and make independent decisions and judgments in keeping with the position level.• Ability to use advanced techniques in spreadsheet, database, and/or presentation software.• Ability to handle multiple assignments concurrently and re-prioritize; ability to successfully adapt to rapid change.• Ability to communicate and interact well with people of all ages and diverse backgrounds. Strong written and oral communication skills.

 

Preferred Qualifications:

• Experience with University policies, procedures and financial systems preferred.• Knowledge of financial analysis and projection, accounting processes and budgeting is preferred.

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Standard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesProbationary Period180 daysEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver’s License RequiredNo Experience LevelAssociate#LI-ZY1