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Archives and Special Collections Department Intern

University of Pennsylvania

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Archives and Special Collections Department Intern

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Archives and Special Collections Department Intern

Job Profile Title
Temporary Employee - Non-Exempt

Job Description Summary
The Biddle Law Library Archives and Special Collections Department seeks a graduate student intern to assist with inventorying and surveying the National Bankruptcy Archives, American Law Institute Archives, and the Biddle Collections. This position is a fixed term of 12-18 months and is part-time (20hrs/week). The successful candidate will join a talented team dedicated to providing outstanding research support at a highly collaborative law school that prides itself on cross-disciplinary studies. This position reports directly to the Archivist, under the Associate Director for Collections and Operations, and will also work closely with the department's Project Archivist. They will be primarily responsible for conducting collection surveys and inventories for processed and under-processed collections.

Job Description

Under the direction of the Archivist, the Archives intern will be primarily responsible for conducting collection surveys for preservation purposes for processed collections, inventorying collections with the specific goal of identifying audiovisual and born digital material, and creating processing plans for unprocessed or minimally processed collections. The intern will be responsible for updating inventory and collection records in ArchivesSpace and assisting with data cleanup projects. The intern will also have the opportunity to engage in discussions related to incorporating reparative and inclusive descriptive practices into the Archives Department's policies and processing practices. In addition, the intern will assist with promoting archives collections via social media and digital exhibitions, minor collection preservation tasks, scanning collection material, preparing collections for a potential move to off-site storage, and assisting with research inquiries.

  • Currently enrolled student, or recent graduate, with graduate level courses and training in archival science
  • Experience with archival content management software preferred but not mandatory
  • Strong organizational, analytical, and writing skills
  • Willingness to work collaboratively, ability to work independently, and a commitment to quality and attention to detail
  • A commitment to diversity and equity

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Law School

Pay Range
$7.25 - $155.75

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

To apply, visit

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Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn



As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 


Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 


Learn about the signature initiatives of the Penn Compact 2022:  




Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 


Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 


To learn more about Diversity and Inclusion at Penn visit: 




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