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Admissions Data & File Clerk (Part Time)

Baltimore City Community College
Baltimore, MD

Job Details

Baltimore City Community CollegeAbout Baltimore City Community College
Founded in 1947, Baltimore City Community College (BCCC) is comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College’s campus is located in West Baltimore and courses are offered throughout the City. With its broad range of degree, certificate, and continuing education programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves over 7,500* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that over 50 nations are represented within the student body.

* Based on the annual unduplicated credit and non-credit headcount for FY 2023.
Requisition Number: 2022-128
Posting Start Date: 7/18/2022
City: Baltimore
State: MD
Minimum Education: High School/GED
Additional Documentation: OPTIONAL
Compensation: Commensurate with Experience
Admissions Data & File Clerk (Part Time)Description/Job Summary

The Data Entry and File Clerk is responsible for providing Admissions services to all students during day, evening and on periodic weekend hours. Employees in this classification assess students through computerized and paper based documents. This position represents the College on campus to prospective students, parents, secondary school counselors as well as internal and external customers.


Essential Functions:

Must be detailed oriented and possess good organizational skills. Have the ability to perform multiple functions simultaneously. Basic computer skills (ie: use of a keyboard and mouse; familiarity with the MS Office suite) are preferred. Data Entry and File Clerk, process, download and review student records to ensure accuracy. This position must maintain confidentiality of student information, assist with student inquiries in-person, email and telephone. Perform related duties as required

Required Qualifications

Minimum Education and Training Requirements:

  • High School Diploma
  • Strong customer service skills.
    Strong organizational capability and detail oriented
    Strong oral and written English communication skills.
    Proficiency with MS Office software applications required, specifically MSWord and Excel.
    Experience working in a multi-cultural and multi-lingual environment.
  • Experience using a multi-line phone system.
  • Excellent written and communication skills

Required Knowledge, Skills and Abilities:

  • Provide general information to callers regarding admissions and enrollment processes and programs, making copies and preparing materials needed for student admissions
  • Assist with organizing materials to support enrollment process
  • Review student records for accuracy and completeness and ensure necessary changes are made to all data systems.
  • Maintain files/filing systems for the office.
  • Maintain general appearance/orderliness of department office.
  • Other related duties as assigned.
  • Data entry of student information

BCCC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, protected veteran status, genetic information, or any other basis protected by law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Applicants needing accommodation for any part of the application and/or hiring process should request the accommodation from The Office of Human Resources office by contacting us at 410-209-6007.

For more information, view the EEO - Know Your Rights and Pay Transparency Statement.

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Working at Baltimore City Community College

Baltimore City Community College (BCCC) is a crossroads of diverse peoples, of learning and work, and the multiplicity of stakeholders we serve: individuals, businesses, government and educational institutions of the community at large.
Our employees enjoy a collegial environment that is both challenging and welcoming. We stay innovative as we strive to be the leader in providing quality education that responds to and meets the needs of a diverse population of learners. Students come here to change their lives through education.

At Baltimore City Community College (BCCC) we meet students where they are through personal attention with the support of dedicated faculty. Each year we educate more than 15,000 students from Baltimore City, the State of Maryland, and the world.

BCCC is a State-sponsored, comprehensive, degree-granting community college with five learning sites in Baltimore City. We offer 29 associate degree programs and 16 certifications in high-demand fields, affordable tuition and flexible classes scheduled to meet students’ needs.

Baltimore City Community College provides quality, affordable, and accessible education meeting the professional and personal goals of a diverse population, changing lives, and building communities.

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