Academic Collective Program Coordinator
School of Engineering, Stanford, California, United States

Schedule: Full-time
Job Code: 4102
Employee Status: Fixed-Term
Grade: E
Requisition ID: 95354

FTE: 100%, Non-Exempt - 1 year fixed term (through June 2023 (option to continue)

Location: The Hasso Plattner Institute of Design (“the d.school”) School of Engineering, Stanford University

Academic Collective Program Coordinator

Are you interested in helping shape the future of design education? Do you thrive on organization and creative problem solving? The d.school Academic Collective team is seeking a highly collaborative and detail-oriented program coordinator to perform a range of operational duties as they relate to classes and other learning experiences. The ideal candidate will have administrative, operational, and financial experience with the ability to thrive in a creative, and at times ambiguous, environment.

School of Engineering, d. School

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

School of Engineering website: https://engineering.stanford.edu/

The d.school at Stanford:

At the Stanford d.school, students and faculty from across the University come together to work together to solve problems in a human-centered and creative way. The d.school is an exceptional innovation and collaboration space at Stanford and is a thought leader and a pioneering model for design and innovation programs across the world. https://dschool.stanford.edu/

The mission of the d.school is to help people unlock their creative abilities and apply them to the world. We teach people how to innovate across disciplines in a human-centered way. We believe discovery and innovation often happens at the edges of disciplines. The d.school is a place where students and faculty from all of Stanford's seven schools can overlap and intersect. Design is the glue and common language for problem finding and solving.

The d.school's Academic Collective team is responsible for the courses, programming, and curriculum for Stanford students. We serve around 1150 unique students per year in ~95 courses. Our instructor community in a given year includes 130+ people from Stanford, industry, and the social sector.

In our classes, students take on projects and challenges that require a new way of looking at what's possible to frame problems and produce innovative solutions both in class and beyond. Our goal is to enable them to be Citizen Creators-people who make change in their mediums of choice in a range of contexts relevant to them.

We believe in advancing the discipline of design, and infusing our community with expertise from beyond our walls. Experimentation with new media and tools for teaching and practicing design is constant.

The d.school is committed to welcoming and supporting a diverse community of learners, teachers, and doers. As such, people with personal or professional experience as part of communities of color and underrepresented groups are especially encouraged to be in touch.

To be successful in this role, you will:

Course Production

• Work collaboratively with our Program Managers to coordinate class operations each quarter.
• Master the interconnected back-end systems and processes involved in class organization and maintenance.
• Support instructors and student assistants with details of onboarding and course setup. Help these communities navigate Stanford guidelines as challenges arise.

Event Logistics

• Support the execution of small- and larger- scale student or instructor facing events.
• Communicate internally with other program partners and externally with attendees regarding event logistics.

Communication

• Assist in publishing Academic Collective projects, content, and new learnings for external audiences.
• With the Program Managers, develop and execute class marketing campaigns, including email, social media, and on-campus efforts.
• Maintain up-to-date course and instructor details on the d.school website.

Numbers Magic

• Partner with Program Managers, teaching teams and students to simplify course operations and student project finances.
• Stay current with Stanford finance guidelines to ensure smooth and timely completion of financial requests.
• Perform essential data entry, cleanup, and analysis related to students, learning outcomes, and classes.
• Support existing efforts and expand the team's ability to collect meaningful data from stakeholders.

Work as a member of a team

• Collaborate closely with the Program Managers, and core members of the Academic Collective team throughout the course production process.
• Mind the mission of the d.school across all tasks.
• Become an integral member of the d.school community. Pitch in and help out on a range of projects from within the team and beyond.
• Be flexible with projects and willing to pivot as needs shift either unexpectedly or with time.

Your responsibilities include:

• Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

Education & Experience

• High school diploma and three years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills, & Abilities

• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

Certifications and Licenses:

• None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• None

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
  

How to Apply

Does this role sound interesting to you? If so, we cannot wait to meet you and explore this opportunity for you to join our small but mighty team.

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your relevant background and provide examples of your experience. Most importantly, tell us why you want to join our team in this role.

The d.school is committed to welcoming and supporting a diverse community of learners, teachers, and doers. As such, people with personal or professional experience as part of communities of color and underrepresented groups are especially encouraged to apply.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.



To be considered for this position please visit our web site and apply on line at the following link: https://careersearch.stanford.edu/jobs/academic-collective-program-coordinator-18050

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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