Department Administrator - SD
- Employer
- University of Colorado Anschutz Medical Campus
- Location
- Denver, CO
View more
- Administrative Jobs
- Institutional & Business Affairs, Community & Government Relations
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
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Description
University of Colorado | CU Anschutz Medical CampusSchool of Dental Medicine Department AdministratorProgram Assistant IPosition #00211918– Requisition #26759* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2Denver: https://www.ucdenver.edu/coronavirusExemptions vary by campus location/department.Campus/Unit-Specific Exemptions:
Qualifications
Minimum QualificationsExcellent interpersonal, organizational, time management and communication ski Preferred Qualifications
Job Category: Professional Support Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jul 15, 2022
Unposting Date: Ongoing
University of Colorado | CU Anschutz Medical CampusSchool of Dental Medicine Department AdministratorProgram Assistant IPosition #00211918– Requisition #26759* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2Denver: https://www.ucdenver.edu/coronavirusExemptions vary by campus location/department.Campus/Unit-Specific Exemptions:
- Anschutz Campus – Exemptions are allowed for medical or religious reasons.
- Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
- Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
- Communicating (verbally and written) with faculty, staff and students.Assisting with the Chair’s, division heads, program directors, associate and assistant professors travel.Assisting with coordinating the Chair’s, Program Director and Sr. Associate Dean calendars.Generating and updating office academic materials.Assisting with pay issues, leaves, training, credentialing, etc. Coordinating department activities (remediation sessions, exam proctoring, meetings, etc.) for faculty and students.With direction from Course Directors, assisting with administrative tasks related to course set-up and maintenance (including, but not limited to, update of syllabus documents, uploading/posting of exam scores and grades, course shell set-up/updates) using multiple online applications/platforms (e.g. Canvas, Proctorio) Making all purchases to keep department operational.Reallocating purchases in accounting system (myConcur).Initiating, overseeing and following through on the completion and submission of credentialing packets of department full and part time faculty. Maintaining and updating materials and information pertaining to department accreditation.Assisting in the process of attaining and/or updating badges for faculty.
- Provide administrative and academic materials support to all faculty in the Department of Surgical Dentistry. Monitor and ensure faculty compliance with Federal and State mandates, University, and School of Dental Medicine policies and procedures, and required certification and training. Coordinates credentialing of faculty members. Act as a project lead on various projects. Assemble academic materials into presentation platforms. Schedule faculty to ensure clinical coverage.
- Responsibility for maintaining the Department of Surgical Dentistry in terms of the operating budget, faculty development accounts, and purchasing. Approve routine expenditures (travel, vouchers, purchase requests, etc.) and verifies compliance with relevant financial policies and procedures. Prepare, manage and monitor the operating budget for department, faculty development funds, financial allocations that support departmental operations and faculty development. Serve as department budget manager providing input into the budget formation as well as monitor and administer budget during the fiscal year.
- On occasion, this position may be assigned other duties or locations needed to help drive to the vision, fulfill the mission, and uphold the organizational values of CU Denver/Anschutz and the SDM.
- Hiring Salary Range: $4,174 - $4,603 per month.
- *The salary offered is usually the minimum listed, however, a salary above the minimum may be offered for some hard to fill positions and/or in recognition of prior and applicable skills, experience, certifications, etc..
- This position is eligible for overtime compensation.
- Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
- Benefits: https://www.cu.edu/employee-services/benefits.
- Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation
- Please click here for information on disability accommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx
- Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.
- The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
- The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
Qualifications
Minimum Qualifications
- Four (4) years of general clerical or administrative experience working which include one year of experience working with faculty in an academic environment.
- College, university of non-correspondence business school course work may substitute on a year-for-year basis for the general experience but not for the specific experience.
- Experience processing and reconciling financial information and transactions.
- Experience working with faculty, staff, and students in a medical or dental environment.
- Strong interpersonal and customer service skills with the ability to establish rapport with persons of diverse backgrounds.
- Ability to handle sensitive matters that require discretion and confidentiality.
- Highly organized professional with high integrity and discretion.
- Ability to work expediently and proficiently.
- Effective with response time, timelines and follow through.
- Ability to work as a member of a team within a collaborative environment.
- Excellent organizational, verbal, and written communication skills.
Job Category: Professional Support Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jul 15, 2022
Unposting Date: Ongoing
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