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University Innovation Fellows Program Manager

Stanford University
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Job Details

University Innovation Fellows Program Manager
School of Engineering, Stanford, California, United States

Schedule: Full-time
Job Code: 4112
Employee Status: Fixed-Term
Grade: J
Requisition ID: 95338

This is a 2 year fixed term position.

Location: The Hasso Plattner Institute of Design (“the”); remote candidates will be considered for this distributed team

School of Engineering, Stanford University

The at Stanford:

At the Stanford, students and faculty from across the University come together to solve problems in a human-centered and creative way. A strategic initiative of the School of Engineering, the is an exceptional innovation and collaboration space at Stanford and is a thought leader and a pioneering model for design and education programs across the world.

The University Innovation Fellows Program

The University Innovation Fellows program empowers students and faculty to become agents of change at their schools. The Fellows are a global community leading a movement to ensure that all students gain the attitudes, skills and knowledge required to compete in the economy of the future and address complex global challenges. Faculty in our program attend our Teaching and Learning Studio workshop and University Leaders share best practices in fostering an innovation movement at their schools. A donor-funded initiative is helping us expand access to our offerings to 60 US-based Historically Black Colleges and Universities (HBCUs) over the next two years.

This program is managed by a distributed team of five members, spanning three time zones and, to date, has reached over 270 schools, close to 2600 students, and 600 faculty since 2012.

Your responsibilities Include:
  • Lead the program's ambitious expansion efforts.
  • Lead outreach efforts, while also managing communities of students, faculty and HBCU administrative leaders.
  • Strategize while rolling up their sleeves to work on operational details as well.
  • Create community opportunities and engage with HBCU stakeholders, both online and in person. Build and maintain rapport with senior leadership at HBCUs and students alike.
  • Create and implement a recruiting strategy; research and identify faculty, staff, student partners at HBCUs.
  • First point-of-contact for students and faculty, managing the registration, acceptance and logistics communication process for events, answering questions via email, obtaining and processing information from attendees from a range of countries, as well as acting as an on-site point-of-contact for attendees.
  • Illuminate stories from students and faculty using social media and other grassroots methods to foster engagement.
  • Organize and lead application tracking and review.
  • Support students during their online training in a variety of ways, including through communications, triaging questions and ensuring access to mentorship.
  • Maintain contact information and communication plans for all HBCU partners.
  • Own a variety of financial processes to support program work including processing credit card transactions, vendor payment setup, stipend payments, honorariums and purchase orders; issue invoices, receipts, wire instructions and refunds as needed.
  • Learn from initial execution and rapidly iterate to enhance the user experience.
  • Participate as a full member of the University Innovation Fellows team by taking part in regular team meetings and proactively communicating and collaborating with team members and other collaborators.
  • Develop and manage research programs by conducting research activities, including outreach to varied stakeholders within the program, assigning resources and making program improvement recommendations that impact policies and programs.
  • Identify, recommend and implement opportunities for new research.
  • Source, collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Teach and/or assist in the teaching and administration of courses. Develop curriculum. Develop curriculum-rating survey, detailed feedback on courses and make recommendations for preliminary overview and changes.
  • Write and/or edit complex content for proposals, research grants, peer-reviewed publications, and other program activities.
  • Contribute to and inform on strategic program/entity planning and related funding and financial sustainability.
  • May advise students and/or coach/mentor clients.
  • Develop or contribute to outreach strategy related to program communications, development, partnerships, and fundraising/funding.
  • Coach and mentor program staff.

This role is an exciting combination of detail-oriented work and interaction with stakeholders and collaborators, in a fast-paced, effervescent environment. Our ideal candidate is ready to thrive in a creative and dynamic place where no two days are alike, and to be part of a supportive and empowering team.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

To be successful in this position, you will bring:
  • Bachelor's Degree and three years of relevant experience or combination of educations, training, and relevant experience
  • A learner's mindset: you'll be finetuning our offering, alongside your teammates -- taking in what's working and what's not; imagining new ideas; iterating; and proactively bringing creative solutions to life.
  • The right candidate will have a comfort working through the ambiguity of designing something new, with a bias to action that is essential to getting a new project off the ground.
  • Strong organizational skills.
  • Keen attention to details.
  • Demonstrated success in following through are essential.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Given this is a distributed team, demonstrated experience with shared workspace and cloud-based applications are essential, including Google Docs (text, spreadsheets, slides, and forms), Google Drive and Mural. Our future teammate shouldn't just be comfortable with Zoom, but see remote videoconferencing as a strategic medium for creating connections, hosting events and supporting a thriving distributed network.
  • Fluency in Salesforce is a plus.

How to Apply

Does this role sound interesting to you? If so, we cannot wait to meet you and explore this opportunity for you to join our small but mighty team.

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your relevant background, provide examples of your experience with attention to relationship development, team work, and decision-making. Most importantly, tell us why you want to join our team, and this project in particular.

The is committed to welcoming and supporting a diverse community of learners, teachers, and doers. As such, people with personal or professional experience as part of communities of color and underrepresented groups are especially encouraged to apply.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Change the world. And yourself.

Stanford University has changed the world, over and over again.

We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career. 

At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.

Stanford Facts at a Glance

Opened 1891

Student Enrollment

  • Undergraduates: 6,980
  • Graduates: 8,897


  • 8,180 contiguous acres in six governmental jurisdictions
  • Nearly 700 major buildings
  • 97% of undergraduates live on campus


  • 5,300 externally sponsored projects
  • $1.33 billion total budget


  • 2,043 faculty members
  • 21 Nobel laureates are currently members of the Stanford community
  • 5:1 student to faculty ratio

Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

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