Skip to main content

Clerical Assistant II, Counseling & Matriculation

Antelope Valley College
Lancaster, California (US)
$3,212.59 Monthly

Job Details

Antelope Valley College


Clerical Assistant II, Counseling & Matriculation

Salary: $3,212.59 Monthly

Deadline: 7/22/2022 11:59 PM Pacific


Full job description and OFFICIAL application available ONLY at:



Under the direction of an assigned supervisor, perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or district function.   Performs other related duties as may be assigned.




• Provides information pertaining to services of the department and the college, its procedures and regulations, collects and accounts for monies and fees as assigned and maintains accounting of those monies and fees. (E)

• Provides a variety of departmental counter services providing information to students, and the general public regarding the rules and regulation of the department, how to complete forms, where to get information. (E)

• Takes meeting notes and draft minutes for various committees; types and proofreads correspondence, memoranda, bulletins, reports, schedules, agendas, lists, examinations, forms, labels or other materials from straight copy, rough draft, notes or transcription equipment. (E)

• Maintains a variety of logs, records and files related to assigned office; sort, classify and file materials in alpha, numeric or other established sequences. (E)

• Distributes various forms and provide information and assistance to students, the public and staff in an accurate and timely manner. (E)

• Perform a variety of duties including receptionist duties and answer telephones; taking and relaying messages; greeting students and the public and providing routine information; directs inquiries to the appropriate person or office; makes telephone calls to request, provide or verify information as directed. (E)

• Operates a variety of office equipment, such as typewriter, calculator and copy machine; operates computer equipment to enter and retrieves data, maintain records and generates reports. (E)

• Maintains supplies and materials inventory of assigned area as required; orders, receives and distributes materials, equipment and supplies as directed. (E)

• Assures the timely duplication and distribution of a variety of records, reports and other materials as directed. (E)

• Performs variety of clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources, entering and retrieving data from computer following established formats; schedules and attends meetings. (E)

• Types and performs other clerical duties for the assigned supervisor, and other staff members as directed.  (E)

• Schedules appointments and meetings; maintains various schedules and calendars; coordinates variety of event activities including scheduling, logistics, invitations, RSVP's, follow up, and requesting equipment. (E)

• Sorts and distributes incoming U.S. and District mail and Fed-Ex; prepares and mails departmental mailings, including meetings packets, and invitations. (E)

• Coordinates, edits, maintains schedules and departmental assignments. (E)

• May provide work direction to student and hourly workers, and volunteers if assigned. Performs other related duties as may be assigned.

(E = indicates essential duties of the position)




Any combination equivalent to: graduation from high school and one year of clerical experience generally related to the duties and responsibilities of the class.



• Modern office practices, procedures and equipment.

• Record-keeping techniques.

• Correct English usage, grammar, spelling, punctuation and vocabulary.

• Telephone techniques and etiquette.

• Interpersonal skills using tact, patience and courtesy.

• Office machines including computers and applicable software



Perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function.

• Learn and apply laws, rules, regulations involved in assigned clerical activities. Add, subtract, multiply and divide quickly and accurately.

• Understand and follow oral and written directions.

• Type at 45 words net per minute from clear copy.

• Operate a variety of office equipment including computer, calculator, copier and typewriter.

• Operate a computer terminal to enter data, maintain records and generate reports. Meet schedules and time lines.

• Maintain records and prepare reports.

• Answer telephones and greet the public courteously.

• Communicate effectively both orally and in writing.

• Work cooperatively with others.

• Work under pressure with frequently changing deadlines. Work evenings and weekends upon request.

• Work independently and follow through on assignments with minimal direction.

• Apply discretion in dealing with confidential matters.

• Collect and relay information accurately and with diplomacy.



WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: Not applicable – no permanent full-time staff to supervise.


CONTACTS: Co-workers, students, other departmental personnel, vendors, contractors, and the general public.


PHYSICAL EFFORT:   Requires the ability to exert some physical effort, such as walking, standing and light lifting, bending at the waist, kneeling or crouching to retrieve and maintain files Minimal dexterity in the use of fingers, limbs and body in the operation of office equipment.


WORKING CONDITIONS:   Normal office environment, subject to interruptions.



For a complete listing and details of all open positions and how to apply, select the HR & Employment link on the AVC Web site at or contact the Human Resources Office at (661) 722-6311; Voice/Relay, (661) 722-6300 x. 6360, 3041 West Avenue K, Lancaster, CA 93536.


Antelope Valley College is a comprehensive community college in the California Community College System dedicated to providing services to a broad range of students with a variety of educational goals. Antelope Valley College is dedicated to providing educational programs and services as expressed in the California Master Plan for Higher Education. The College is committed to equal educational opportunity and reinforces that commitment through a program of active affirmation of diversity.

Antelope Valley College is dedicated to meeting the dynamic needs of a changing community. The College addresses the educational needs of a diverse and evolving population. The College recognizes that it is uniquely capable of responding to the requirements of regional business, industry, and public service, as well as the social and cultural needs of the Antelope Valley.
Antelope Valley College affirms the rights of the individual and respects human dignity. The programs and activities of the College foster the individual's ability to think clearly, critically, and independently to meet the demands of an increasingly complex society. The student is the primary concern of the College. The curriculum, activities, and services of the College help students understand their physical, cultural, ethnic, and social environment. The preservation of academic freedom provides a college environment in which students and faculty can examine ideas freely.

This philosophy is reflected in the curriculum, the student-faculty relation-ships, the services and resources, and the policies of the College.

Antelope Valley College, a public institution of higher education, provides a quality,comprehensive education to a diverse population of learners. We are committed to student success offering value and opportunity, in service to our community.

We offer:

Associate Degree Programs

Associate degree programs comprised of general education courses, proficiency requirements, designated courses in a specific major or area of emphasis. Associate degrees provide students with “the ability to think and to communicate clearly and effectively both orally and in writing; to use mathematics; to understand the modes of inquiry of the major disciplines; to be aware of other cultures and times; to achieve insights gained through experience in thinking about ethical problems; and to develop the capacity for self-understanding.”

Career Technical Programs

Certificate and degree programs comprised of “essential career technical instruction” in a variety of business, technical, and occupational courses designed to enhance students’ knowledge and skills leading to employment, career advancement, certification, and state or federal licensure. We award both Chancellor’s Office approved Certificates of Achievement and locally approved Certificates of Proficiency.

Transfer/General Education Courses

Transfer/general education courses in communication and critical thinking, the physical and biological sciences, arts and humanities, social and behavioral sciences, and technical education. Completion of these courses allows students to fulfill degree requirements or enroll in upper division courses and programs at accredited four-year institutions through our articulation agreements.

Basic Skills Courses

Basic skills courses in reading, writing, mathematics, English as a Second Language, and learning and study skills. These courses offer students essential foundation skills that are necessary for success in college-level degree applicable courses.

Student Support and Instructional Support

A variety of services in academic, career, and personal counseling, in library instruction and course support, in learning assistance. These services support the needs of students in pursuing and achieving their educational goals.

Workforce Preparation and Economic Development

Workforce programs, job preparation courses (non-degree applicable) and a variety of services that contribute to the educational and economic well being of the community.

Personal Enrichment and Professional Development

Community service offerings, non-credit, not-for-credit classes and services that develop the knowledge, skills and attitudes necessary for students to be effective members of the community. These classes enhance the community’s social, cultural, and economic well being. Non-credit course offerings may lead to a Certificate of Completion and/or Certificate of Competency.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert

Similar jobs