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Dean of Student Financial Services

South Puget Sound Community College
Olympia, WA

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Executive Administration Jobs
Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Student Affairs, Student Activities & Services
Employment Type
Full Time
Institution Type
Community College
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Job Details

Our Opportunity

The Dean of Student Financial Services reports directly to the Vice President for Student Services and is responsible for the administration and operation of a comprehensive student financial aid program, including Veterans, WorkFirst, workforce transitions programs and student employment.
*South Puget Sound Community College will be a “fully vaccinated campus” under the state’s higher education guidance. Proof of fully vaccinated status must be verified before your first day of work. Exemptions can be requested for medical reasons or sincerely-held religious beliefs. More information can be found here:*
South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of antiracist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.
And if that isn't enough? We also offer:

A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needsFine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programsCampus bookstore offering snacks, apparel, and specialty suppliesThe Clipper Coffee Corner serving Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary studentsA brand new Health & Wellness CenterFREE Bus service every 15 minutes to downtown Olympia and beyondFREE parking on our campuses – permits are not requiredOn-campus child carePercival Creek, which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fallMany walking paths that are marked and on nicely paved sidewalksSPSCC promotes wellness with a variety of different workshops and events on campusLots of activities with our Artist & Lecture series, which are FREE for staff and facultyMany community events in the Kenneth J. Minnaert Center for the ArtsEmployee Resource Groups (ERGs) that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:Staff and Faculty of Color (SFOC) ERG - an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.What You'll Do

Responsibilities and duties of the Dean of Student Financial Services include, but are not limited to the following:

  • Provides overall leadership, administration and management of federal, state and institutional financial aid, Veterans, WorkFirst, Opportunity Grant, BFET and Worker Retraining programs and student employment, including the development of consumer information and financial aid brochures.
  • Writes administrative policy and procedures for all student assistance programs and ensures funds are expended and reconciled accordingly.
  • Supervises departmental staff including: recommending for hire, providing training and professional development opportunities, assigning duties and providing timely evaluation.
  • Ensures the operation of an effective, objective and fiscally sound financial aid program which maximizes the utility of available funds, the coordination of benefits and meeting the needs of students in need of assistance.
  • Responsible for developing and maintaining self-service systems for students and initiating the development of technology and procedures to improve the efficiency of the financial aid process for students to access their records including the ability to apply, monitor, and receive information such as application status and fund disbursement.
  • Authorizes student payroll and payments to off-campus work study employers. Reviews and approves or disapproves the appointment of or dismissal of student employees.
  • Ensures compliance with all federal, state and local laws and policies governing the financial aid and scholarship programs.
  • Reviews and awards financial aid in accordance with state and federal regulations and institutional policies to eligible students.
  • Projects expenditures, revenue and allocations for funds management in all aid programs
  • Approves contracts with off-campus employers for eligible work study students
  • Works with the college foundation in the development and operation of a community based scholarship program and student emergency funds.
  • Ensures the timely preparation of all federal and state reports and funding requests pertaining to the financial aid program.
  • Assumes responsibility for providing a comprehensive array of career services for full and part-time students, including referral services and job search workshops and seminars.
  • Oversees the coordination of on and off-campus student employment of work study students and articulates the needs of employers within the community to the college staff.
  • Assumes responsibility for the granting and collection of loan programs, providing for due diligence in the recovery of these funds.
  • Formulates reports on student financial aid programs, scholarship programs, and career services activities.
  • Coordinates the campus completion of the federal IPEDS report in partnership with the Institutional Research Office and Business Office.
  • Represents the college at local, state, regional and national venues on issues related to student financial aid.
  • Establishes and maintains positive collaborative working relationships both internally with college departments and externally with community agencies, organizations and educational institutions.
  • Performs other duties as assigned by the Vice President for Student Services.
Qualifications You Possess

Minimum Qualifications:

  • Master’s degree in Business Administration, Finance, Education or related area from an accredited college or university.
  • Three (3) years of progressively responsible financial aid experience in a position responsible for awarding and administering federal and state financial aid.
  • Experience working in a position that provides direct customer service to students or others.
  • Ability to communicate effectively and exercise good judgment in evaluating situations, solving problems and making decisions.
  • Strong interpersonal and communication skills and ability to establish and maintain cooperative and harmonious working relationships with students, faculty and staff.
  • Experience working with diverse student populations and demonstration of cultural competency in the workplace.
  • Ability to design, oversee, and assess multiple aspects of a financial aid program, and implement changes and improvements as needed.
  • Knowledge of career services, including cooperative work experience, internships and student employment.
  • Experience supervising and mentoring support staff, conducting evaluations, employment interviews, making hiring recommendations and providing staff training.
  • Proficiency using Microsoft Office software (Outlook, Word, Excel, PowerPoint, Access) and using technology to track student interaction and services.
To Apply

Applications must be completed online and include the following attachments:

  • Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
  • Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.
  • Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete. Veterans PreferenceApplicants who meet the minimum qualifications and wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to [email protected] with the job number for which they are applying in the subject line. Background Check Condition of EmploymentEmployment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment. South Puget Sound Community College values diversity and is an Equal Opportunity Employer and EducatorSouth Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-596-5361, [email protected], Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500.


    South Puget Sound Community College is a public, 2-year school in Washington state. Our learning environment is a collaboration between faculty, staff, and students across our 102 acre, park-like main campus in the state capital of Olympia, and our 8 acre, urban satellite campus in the neighboring city of Lacey. The community enrichment that results from this collaborative process starts at the top; college Administration is driven by our historic mission to engage the community in learning.

    Today, more than 7,000 students each quarter seek education at South Puget Sound Community College. We remain responsive to the changing educational needs of our district’s residents, and plays a prominent role in a county that is fortunately rich in higher education opportunities.

    Mission: SPSCC’s Mission is to support student success in post-secondary academic transfer and workforce education that responds to the needs of the South Sound region.

    Vision: SPSCC supports student success and builds prosperity by collaborating with leaders in industry, education, and our community to offer innovative, accessible, and affordable learning experiences. We employ devoted people who mirror the diversity of our community and contribute to an inclusive, welcoming environment.

    By investing in the creativity of our staff and faculty, we construct clear and compelling pathways that lead our students to successful outcomes on their educational journeys. We are fiscally strong and our mindful use of technology embedded in purposeful instruction helps students persist and achieve their academic goals. Our graduating class reflects the community we serve, and our students successfully transition from higher learning into the leaders and innovators of tomorrow.

    Find Us
    2011 Mottman Rd. SW
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