Description
University of Colorado | CU Anschutz Medical Campus

College of Nursing

Official Title: Program Assistant I

Working Title: Compliance Specialist

Position #00217828 – Requisition #26667

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

• Anschutz Campus – Exemptions are allowed for medical or religious reasons.
• Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
• Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The College of Nursing has an opening for a full-time, State Classified Program Assistant I (Compliance Specialist) position.

Job Summary:

This position will support the College of Nursing Academic programs with meeting the regulatory requirements at federal, state, and professional licensure levels.  In addition, they are primary person responsible for student compliance with college of nursing compliance policy upon admission to academic programs. This individual will collaborate with Campus and University resources assigned to the State Authorization (i.e. SARA) and professional licensure to understand contributions necessary from the college of nursing for annual disclosures and adherence to regulatory requirements. This includes reviewing state board of nursing websites annually and updating records for licensure requirements by state. In addition, this individual will work with college of nursing webmaster to update state board of nursing information and requirements. This individual is responsible for student compliance upon admission for all undergraduate and graduate nursing programs. This includes monitoring ADB website for non-compliant students, notifying program managers or administrators, communicating with students, preparing reports, assisting students who seek exceptions. This role will ensure all students have completed and/or met all required clinical compliance including vaccinations, certifications, and/or training prior to the student admission.  This individual will also cross train and have knowledge of multiple information systems used by OAP and to cover other OAP roles and responsibilities as needed.

Example of Work Performed:

Clinical Compliance Essential Function -  45%

• Ensure all students admitted to all college of nursing programs are fully compliant in ADB with immunizations, training, etc. Compliance should be complete before the first day of class.
• Problem solve student issues with compliance including understanding certain exceptions to immunizations and documenting the exceptions, responds to student inquiries and questions related to compliance and compliance programs.
• Communicate with students who are non-compliant and notify Assistant/Associate Deans and appropriate faculty.
• Work with College leadership to update and re-establish compliance policy.
• Understanding and management of all data systems such as ADB (American DataBank) and internal CON databases as they relate to student placement in the areas of compliance and tracking.
• Updates and maintains related processes or database systems.  Cross train to understand multiple information systems and workflow processes used in OAP including InPlace, CU-SIS, OnBase, TAMs, Formstack, Qualtrics, Intranet, Internet, Zendesk
• Function as the liaison for tracking and maintaining student-specific immunization and certification information including Background Verifications, Drug Screenings and Health Insurance Portability and Accountability Act (HIPAA), Occupational Safety and Health Administration (OSHA), and Medical Leave. Complete reoccurring audits for all students on a semester basis to ensure compliance related to immunization and certification information.
• Tracks all aspects of clinical compliance for all undergraduate and graduate students within the College of Nursing, is well versed in the specific clinical agency requirements, communicates these requirements to students, faculty, and outside agencies, and confirms and communicates whether or not students meet these requirements.
• Sets compliance deadlines for all new and current students for all programs within the College of Nursing.  Communicate deadlines and consequences of non-compliance clearly and concisely to all students, faculty and staff.
• Attend undergraduate faculty meetings, graduate faculty meetings and specialty director meetings to communicate compliance updates and answer faculty questions related to clinical compliance.
• For non-compliant students, communicate to those students and appropriate faculty, staff, and agencies regarding non-compliance.  Determines level of compliance/non-compliance and communicates which students require subsequent action (i.e. student advisory note, dis-enrollment from course) to the appropriate faculty program leadership as well as to CON Academic Programs.

State Authorization Reciprocity Agreements Essential Function - 50%

Determine what College of Nursing information should be provided to university staff responsible for disclosures for state authorization and professional licensure on program compliance with regulations in states outside of Colorado.Reviewing State Board of Nursing regulations on an annual basis and keep records of requirements of each state in the United States to understand and determine if our programs meet such requirements.Update SARA website with information that changes annually.  Maintain current knowledge on SARA, federal rules, state authorization, professional licensure and decide if/when college leadership needs to be updated on items.Attend training workshops and maintain network of staff expert in SARA and state authorization across the country.  Determine who to consult regarding best practices in the field, and make recommendations to college leadership as to if and where best practices/processes could be applied.Decide on effective mediums to educate faculty on SARA, federal rules, state authorization, professional licensure and how best to address questions.

Other Duties As Assigned Essential Duty - 5%

Determine what College of Nursing information should be provided to university staff responsible for disclosures for state authorization and professional licensure on program compliance with regulations in states outside of Colorado.Reviewing State Board of Nursing regulations on an annual basis and keep records of requirements of each state in the United States to understand and determine if our programs meet such requirements.Update SARA website with information that changes annually.  Maintain current knowledge on SARA, federal rules, state authorization, professional licensure and decide if/when college leadership needs to be updated on items.Attend training workshops and maintain network of staff expert in SARA and state authorization across the country.  Determine who to consult regarding best practices in the field, and make recommendations to college leadership as to if and where best practices/processes could be applied.Decide on effective mediums to educate faculty on SARA, federal rules, state authorization, professional licensure and how best to address questions.

Salary & Benefits:

• Hiring Salary Range: $4,174.00 - $4,603.00 monthly
• *The salary offered is usually the minimum listed, however, a salary above the minimum may be offered for some hard to fill positions and/or in recognition of prior and applicable skills, experience, certifications, etc...
• This position is eligible for overtime compensation
• Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
• Benefits: https://www.cu.edu/employee-services/benefits.
• Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

Additional Information:

• Please click here for information on disability accommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx
• Reference checks are a standard step in our hiring process.  You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview.  We will notify you prior to contacting both on and off-list references.
• The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
• The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications
Please make sure to include the following in your resume: job title, duties, months and years employed, and average hours per week worked as minimum experience is calculated on a 40 hour/week basis. 

Minimum Qualifications: 

Four years of experience in program administration, operations support, or another closely related field related.Current resident of the State of Colorado.

Substiution: Appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Qualifications:

Experience working in a health related field.Experience working in academic programs.Experience working with student compliance.Experience working with state authorization and professional licensure.

Competencies:

Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.Outstanding customer service skills.Demonstrated commitment and leadership ability to advance diversity, equity, and inclusion.Knowledge of University of Colorado and College of Nursing policies and procedures.

 

Job Category: Professional Support Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jul 6, 2022
Unposting Date: Ongoing