Administrative Assistant - Employment Connections

Job Details

Administrative Assistant - Employment Connections

Job Category
Regular Support Staff

FVTC Worksite
Appleton Main Campus

Hourly Rate

Hours Per Week

Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal.

Job Description Summary
This position provides technical support, customer service, and general office support to the Employment Connections team. This position is responsible for maintaining and enhancing our web-based employment information system, Handshake and is responsible for the planning/coordination of career-related fairs/events.

Job Description
• Responsible for processing job orders, approving employers, posting job fairs and other events in Handshake.
• Communicates daily with employers to generate new job orders, referrals for on-campus recruitments, and registrations for job fairs.
• Responsible for all Employment Connections scheduling, including staff meetings, conferences, and appointments/presentations for all Employment Advising staff.
• Works in partnership with internal/external partners to plan virtual/in-person career fair. This process can include scheduling, making reservations, updating marketing documents, and assisting with employer/student registration on Handshake.
• Provides daily direct customer service to students, staff, outside agencies, and the general public.
• Directs and assists students in their search for employment and career-related information. Provides technical assistance to students on the use of computer workstations, software applications, and internet sites.
• Responsible for all purchasing requests for the department, managing the FVTC procurement card, and reconciling monthly statements with Accounts Payable.
• Participates and contributes to team planning and marketing related to the promotion of Employment Connections' events, activities, and operational planning.
• Collecting/ converting numerical/categorical data from various sources into functional documents that will be used to analyze student outcomes, wage information, and local/statewide employment trends.
• Coordinates with internal staff/faculty members and local partners to plan/organize resume reviews and mock interview sessions/events for students and community partners.

Presents information on department resources, including Handshake, to various student/community groups.
Assists with maintaining and updating the Employment Connections Webpage.
Proofreads materials sent by the department to external/internal customers.

Additional Information
• Associate Degree in Administrative Assistant, Marketing, or related area, AND
• Two years of recent, relevant work experience, OR
• An equivalent combination of related education, training, and experience.
• Knowledge of social media platforms, database management, and email marketing programs is required.
• Intermediate skills in Microsoft Office Suite.
• Knowledge of current employment trends.

• Demonstrate ethical conduct in all aspects of the work environment.
• Exceptional customer service skills and the ability to maintain an excellent working relationship with internal and external customers.
• Excellent oral and written communications skills, as well as good listening skills.
• Ability to identify needed action without continual direction.
• Excellent organizational skills and ability to work under pressure.
• Neatness in work and appearance.
• Demonstrate a positive attitude, maturity, initiative, and integrity with a professional image contributing to the success of the college.
• Work effectively in a team environment.
• Ability to work with diverse student, staff, and community populations.
• Ability to maintain confidentiality and professionalism.
• Accept responsibility for professional growth.
• Dependable, punctual, and commitment to following through on tasks. Strong decision-making, prioritization, and problem-solving skills.

Starting pay: $20.90 per hour. Note: Internal applicants' wage will be based upon the applicable compensation structure.

FVTC strongly and actively strives to increase diversity and provide equal opportunity within its community. FVTC does not discriminate against persons based on age, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sexual orientation, transgender status, veteran status, weight or any other protected class.

To apply, visit:

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FVTC offers more than 200 associate degree, technical diploma and certificate programs, and instruction related to 15 apprenticeship trades, in addition to providing services to business and industry. The college serves about 50,000 people annually, more than any other technical college in Wisconsin. To learn more, visit



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