Job Details



University of California Irvine

Senior Contract and Grants Administrator



Updated: Jul 4, 2022
Location: Irvine-Campus
Job Type:
Department: Pathology


Job Opening ID: 38626Reports To: Management Services Officer/SupervisorWorking Title: Senior Contract and Grants AdministratorDepartment: PathologyBargaining Unit: 99FLSA: ExemptPayroll Job Code: 006206Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: The Department of Pathology & Laboratory Medicine at UC Irvine Health School of Medicine is dedicated to the diagnosis and understanding of human diseases through biomedical and clinical research. The department's research programs are located in laboratories at UC Irvine Medical Center and on the Irvine campus. They are supported by funding from the National Institutes of Health (NIH) and other extramural sources. Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards, and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. In addition, will be responsible for Post Award Administration: Independently control financial and budgetary transactions for federal, state, and private contracts and grants. Perform financial analysis, prepare budgetary and financial reports, and determine appropriate courses of action to stay within cost and schedule commitments. Responsible for compliance with federal (Uniform Guidance and CAS) and agency specific policies. Organize and maintain proposal and associated financial files for funding associated with assigned PIs. Ensure compliance with all granting agency guidelines or UC policies and procedures. Independently responsible for the administration, accounting, reconciliation, and reporting of assigned contracts. Review & analyze changes in University, Federal and agency-specific guidelines for applicability to current contract and grant awards and contracts. Disseminate information to appropriate faculty and staff and provide direction as to changes in procedures to assure compliance. Interact with campus or agency personnel when necessary to resolve unclear areas of policy. Perform year-end financial closing functions for all assigned contracts and grants. Thorough planning and analysis, maintain a positive balance in all contracts. Take corrective actions as needed. Responsible for ensuring all financial records required for contracts and grants are complete, accurate and maintained for accounting and auditing purposes. Respond to audit inquiries and facilitate actions necessary during audit reviews. Compensation Range: $28.35 - $41.52 Department Website: https://www.pathology.uci.edu/index.asp Required: 5 to 7 years.Bachelor's degree in related area and / or equivalent experience / training. Preferred: Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsors guidelines. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Ability to manage significant volume of transactions. Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Ability to perform complex financial analysis and customized reporting. Maintains current knowledge of compliance regulations in all areas of research administration. Demonstrated knowledge of effective grant funding processes, procedures and techniques. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

Job Opening ID: 38626Reports To: Management Services Officer/SupervisorWorking Title: Senior Contract and Grants AdministratorDepartment: PathologyBargaining Unit: 99FLSA: ExemptPayroll Job Code: 006206Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: The Department of Pathology & Laboratory Medicine at UC Irvine Health School of Medicine is dedicated to the diagnosis and understanding of human diseases through biomedical and clinical research. The department's research programs are located in laboratories at UC Irvine Medical Center and on the Irvine campus. They are supported by funding from the National Institutes of Health (NIH) and other extramural sources. Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards, and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. In addition, will be responsible for Post Award Administration: Independently control financial and budgetary transactions for federal, state, and private contracts and grants. Perform financial analysis, prepare budgetary and financial reports, and determine appropriate courses of action to stay within cost and schedule commitments. Responsible for compliance with federal (Uniform Guidance and CAS) and agency specific policies. Organize and maintain proposal and associated financial files for funding associated with assigned PIs. Ensure compliance with all granting agency guidelines or UC policies and procedures. Independently responsible for the administration, accounting, reconciliation, and reporting of assigned contracts. Review & analyze changes in University, Federal and agency-specific guidelines for applicability to current contract and grant awards and contracts. Disseminate information to appropriate faculty and staff and provide direction as to changes in procedures to assure compliance. Interact with campus or agency personnel when necessary to resolve unclear areas of policy. Perform year-end financial closing functions for all assigned contracts and grants. Thorough planning and analysis, maintain a positive balance in all contracts. Take corrective actions as needed. Responsible for ensuring all financial records required for contracts and grants are complete, accurate and maintained for accounting and auditing purposes. Respond to audit inquiries and facilitate actions necessary during audit reviews. Compensation Range: $28.35 - $41.52 Department Website: https://www.pathology.uci.edu/index.asp Required: 5 to 7 years.Bachelor's degree in related area and / or equivalent experience / training. Preferred: Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsors guidelines. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Ability to manage significant volume of transactions. Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Ability to perform complex financial analysis and customized reporting. Maintains current knowledge of compliance regulations in all areas of research administration. Demonstrated knowledge of effective grant funding processes, procedures and techniques. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

To apply, visit https://careersucirvine.ttcportals.com/jobs/10043074-senior-contract-and-grants-administrator





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Organization

Founded in 1965, UC Irvine combines the strengths of a major research university with the bounty of an incomparable Southern California location. Over five remarkable decades, UCI has become internationally recognized for efforts that are improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community.UC student center

With more than 33,000 students, 1,200 faculty members and 10,000 staff, UCI is among the fastest-growing campuses in the University of California system. Increasingly a first-choice campus for students, UCI ranks among the top U.S. universities in the number of undergraduate applications and continues to admit freshmen with highly competitive academic profiles. Orange County’s second-largest employer, UCI generates an annual economic impact on the county of $5 billion.

UCI is a center for quality education that honors classic instruction while incorporating the best new scholarship. U.S. News & World Report consistently ranks UCI among the nation’s best universities. Achievements in the sciences, social sciences, social ecology, arts, humanities, medicine and business also have garnered numerous national rankings for UCI’s schools, departments and programs. Three UCI researchers have won Nobel Prizes – most recently Irwin Rose, in chemistry, in 2004.

Interdisciplinary research, a UCI hallmark, is evident in the California Institute for Telecommunications and Information Technology, or Calit2, Newkirk Center for Science and Society, Center for the Study of Democracy, Institute of Transportation Studies, Institute for Genomics and Bioinformatics, and innovative instructional programs in biomedical engineering, international studies, global cultures, arts and technology, and other collaborations.

The university is dedicated to excellence through diversity and to the goal of reflecting equity and inclusion in our faculty, staff and student populations. Faculty and staff diversity affinity groups foster cross-departmental social interaction, professional networking, cultural competencies, recruiting and mentoring.

Committed to the Community

UCI reaches beyond the classroom and laboratory to help solve societal issues and support human development. In the health sciences, UCI is noted for its research on cancer, the neurosciences and the genetic underpinnings of disease. UCI Medical Center, Orange County’s only university hospital and Level I trauma center, has been ranked among the nation’s best hospitals by U.S. News & World Report for 16 consecutive years.

UC Irvine parkA major intellectual and cultural center, UCI engages the community through public activities and events. Speakers on campus, for example, have included Nobel Peace Prize winners His Holiness the XIV Dalai Lama, former Soviet leader Mikhail Gorbachev and Iranian human rights activist Shirin Ebadi, all of whom also received the UCI Citizen Peacebuilding Award for their efforts toward world peace.

The university is also addressing the needs of the community and growing world population in an environmentally sustainable way. From the development of new and reliable processes for electricity and alternative fuels to critical water and waste management solutions, UCI consistently tops the list in Sierra magazine’s “Coolest Schools” report, its annual sustainability ranking of U.S. colleges and universities.  

A hub for innovation and entrepreneurship, the university collaborates with the community on many strategic partnerships such as UCI Applied Innovation , a center which brings campus-based discoveries together with Orange County’s vibrant business sector to support job creation and economic growth. Development also continues on the 185-acre University Research Park adjacent to campus, where R&D companies enjoy collaborative opportunities in medical research, biotechnology, engineering, computer science and business.

UCI is benefiting the community and the world in countless ways through its scholarly, scientific, creative and economic contributions. On its way to becoming a flagship UC campus and one of the nation’s very best universities, UCI has embarked on a strategic plan that will ensure the campus continues to inspire excellence as it fulfills its research, teaching and public service missions in the decades ahead.

Find Us
Website
Telephone
949-824-5011
Location
University of California, Irvine
Irvine
CA
92697
US

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