Job Title: Assistant to the Department Chairperson, Natural Sciences, Health, & Wellness
Location: Wolfson Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 1003518
Job Details

Job Family

STAFF- Support Non-Exempt (SNE)

Grade

13

Salary

$22.58- $28.22

Department

Natural Sciences, Health & Wellness

Reports To

Department Chair

Closing Date

August 30, 2022

FLSA Status

Non-Exempt

First Review Date

July 08,2022

Job Summary

This position provides administrative and operational support to the department and Department Chairperson

Duties & Responsibilities

• Assists in the process of scheduling courses and full-time/part-time faculty
• Enters teaching assignments in the appropriate system
• Coordinates and manages departmental personnel paperwork
• Assists with interviewing, hiring, and managing adjunct faculty
• Serves as a communication liaison between the department and Human Resources
• Assists in the evaluation of academic instruction credentials
• Assists with employee orientations and training
• Works with personnel in the department to identify equipment and facility needs
• Assists faculty with the books/materials ordering and distribution
• Ensures the availability of program information
• Assists the department with academic student services
• Assists the chairperson with planning recruitment and retention activities
• Updates and maintains the departmental database
• Monitors budget needs, expenses, and balances
• Performs other duties as assigned

Minimum Requirements

• Bachelor’s Degree with major courses in subjects related to assigned responsibilities and two (2) years of related experience and/or training; or Associate’s Degree or business school degree/certificate and five (5) years of progressive office experience as a secretary; or any equivalent combination of experience and education
• All Degrees must be from a regionally accredited insitution
• Knowledge of spreadsheets and Microsoft Office software applications
• Possess proficient administrative skills
• Ability to follow and issue oral and written instructions
• Ability to read and comprehend simple instructions, shore correspondence, and memos
• Ability to write simple correspondence
• Ability to resolve or refer problems to appropriate areas
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff
• Ability to work a flexible scheduled which may include evening and weekend assignments

Preferences

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job vacancy. In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements outlined in this job vacancy and are encouraged to apply for the positions being filled.

Additional Requirements

The final candidate is to successfully complete a background screening and reference check process.