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Admin Assistant, Outreach & Global Engagement

The University of Tennessee, Knoxville
Knoxville, TN

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Job Details

Administrative Assistant

Outreach & Global Engagement

The University of Tennessee, College of Veterinary Medicine, invites applications for the position of Administrative Assistant.  This position works with the Associate Dean for Outreach & Global Engagement (OGE), as well as other OGE staff, to facilitate the delivery of college continuing education (CE) programs, to document and provide proof of CE completion to participants, to compile college outreach metrics, to assist HABIT staff fulfill their responsibilities of program outreach, to assist the college and individuals involved in global engagement projects, and to aid in the organization and delivery of college special events. 

Typical Responsibilities:

Provides support to the Associate Dean for Outreach and Global Engagement, and other OGE staff, organizing continuing education (CE) events sponsored by the college. This includes management of conference and CE schedules, participant data, provision of CE attendance documentation, and assisting the events coordinator with event planning and delivery. Ensures all event details are covered, such as making sure the venue is reserved, food is ordered, program is requested/printed/received, making sure name badges are put together, reminding speakers of deadlines and time slots, providing on the ground support for events, and general trouble shooting in the event of issues.

Provides support to the Associate Dean for Outreach and Global Engagement, and other OGE staff, compiling metrics for various outreach activities led by the college.  This includes managing numbers of people engaged with different aspects of the CVM including, but not limited to, cases seen by various hospital and laboratory services, impact of CAIT programs, number of contacts with HABIT volunteer teams, and number of students, faculty and staff engaged in global programs (research, teaching, etc.). Compiles data from various parts of our college (outreach programs, hospital cases, lab submissions, etc.) and prepares a regular report. 

Provides support for faculty, staff or students engaged in global activities. Supports visiting foreign students or scholars.  Provides correct CGE sites to register travel with the university, or refers them to the appropriate CDC and state dept sites for travel.  For visitors, this person may act as an admin liaison with the Center for Global Engagement and helps with any questions the visitor may have.

Minimum Qualifications:

At least 1 year of administrative experience in an office setting, ideally in higher education.

Preferred Qualifications:

Bachelor’s degree and experience working with event planners, continuing education, or global programs. 

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: College Of Veterinary Med-Adm
Schedule: Full-time
Job Posting: Oct 19, 2022, 1:59:57 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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