Gift Recorder - Office of Development and Alumni/ae Affairs

Bard College
Annandale-On-Hudson, NY

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Job Details

Bard CollegeGift Recorder - Office of Development and Alumni/ae AffairsEmployer Website:
Reporting to the Director of Development Services in the Office of Development and Alumni/ae Affairs (ODAA) of Bard College, the Gift Recorder is responsible for accurately recording and receipting all gift and pledges of charitable contributions to the College and its programs. Bard accepts contributions in various forms of tender such as: cash, checks, securities, gifts-in-kind, credit cards, bank drafts, matching gifts, IRA/QCD, donor advised funds, payroll deductions and other property. Donors represent a broad range of parties including alumni and friends of the college, parents of students, corporations and foundations. Funds arrive via a variety of different giving platforms such as online giving, crowdfunding, lockbox, and EFTs.

This position communicates with internal and external constituents to clarify donor intent and ensure the proper information required by auditors for substantiation of recorded transactions, follows established procedures for processing and validating transactions and assists in updating policies and procedures, as necessary. The Gift Recorder will develop an understanding of complex and unique gift processing requirements for Matching Gifts, Corporate & Foundation grants, Planned Giving, and Donor Advised or Directed gifts.

The position is located at Bard College’s main campus in Annandale-on-Hudson, N.Y., home to 1,900 undergraduate students. ODAA also serves the College’s multiple graduate programs, the Fisher Center for the Performing Arts, the Hessel Museum of Art, the Bard Prison Initiative, the Bard Early Colleges across the country, and a number of international campuses and partnerships.

Duties include:
    Process and record all received gifts, pledges, and grants in the College CRM on a daily basis. This includes online donations, those received through securities, credit cards, payroll deductions, wire transfers, and matching gift programs.Administer third party matching gifts that arrive via platforms like Benevity, JustGive, etc.Prepare deposits of checks and cash, and deliver to Accounting/Finance department on a daily basis.Perform valuation of gifts of stocks and securities.Scan and archive paper backup of donations in conformance with the department’s document management policies.Send email notifications to appropriate personnel notifying them of donations.Create new donor/constituent records in the College database and update constituent information when received.Generate reports that support downstream processes (e.g. receipting and acknowledgement).Generate alerts and notifications to concerned colleagues about significant gifts.Support ongoing financial reconciliation with Accounting/Finance and participate in annual financial audits.Provide direct assistance to donors experiencing difficulties while attempting to give.Ability to work during peak processing periods, specifically, mid-December through mid-January, and mid-June through mid-July. Assist with campus wide events, such as Commencement /Reunion Weekend, Arrival Day, and Family Weekend and other events as needed.
Knowledge, Skills, and Abilities:
    Excellent attention to detail and the ability to plan, organize, and track multiple priorities simultaneouslyA strong commitment to the ethical handling and management of highly confidential financial and personal informationStrong work ethic with the ability to manage tasks independently while remaining a member of a dynamic fast paced business officeProficiency in or ability and willingness to learn and stay current on IRS tax-deductibility rules and regulations as they relate to charitable giving and the College.Customer service orientation
    High school diploma; B.A., B.S., or A.A. preferredKnowledge of Technolutions’ Slate or other CRM system, particularly as used to support non-profit fundraising.Familiarity with basic accounting/bookkeepingPrevious gift recording experience preferredStrong Microsoft Office skillsFamiliarity with Google Drive, Docs, Sheets
To Apply
To apply, please submit a cover letter, resume, diversity statement and the contact information for three professional references to Interfolio by following this link:

Equal Employment Opportunity Statement
Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.



Undergraduate Degrees

Bard offers courses of study in four divisions—Arts; Languages and Literature; Science, Mathematics, and Computing; and Social Studies—and in interdivisional programs and concentrations. Students may also earn a five-year B.S./B.A. degree in economics and finance. The Bard College Conservatory of Music offers a five-year program in which students pursue a dual degree—a B.Music and a B.A. in a field other than music. Bard and its affiliated institutions also grant the following undergraduate degrees: A.A. at Bard High School Early College; A.A. and B.A. at Bard College at Simon’s Rock: The Early College; and through the Bard Prison Initiative at six correctional institutions in New York State.

Graduate Degrees

More than 200 students are seeking graduate degrees: M.A. in curatorial studies, M.Music in vocal arts, conducting, and curatorial, critical, and performance studies, and M.S. in environmental policy, climate science and policy, and economic theory and policy at the Annandale campus; M.F.A. and M.A.T. at multiple campuses; M.B.A. in Sustainability in New York City; and M.A., M.Phil., and Ph.D. in the decorative arts, design history, and material culture at the Bard Graduate Center in Manhattan. M.Music degrees are also offered at the Longy School of Music of Bard College in Cambridge, Massachusetts.

Early Colleges

Bard's early colleges educate the next generation of thought leaders, preparing them to be lifetime learners. Bard High School Early Colleges in New York City, Newark, New Jersey, and Cleveland, Ohio; Bard College at Simon’s Rock in Great Barrington, Massachusetts; and Bard Early College New Orleans and Bard Early College at the Harlem Children's Zone Promise Academy all serve the needs of highly motivated younger students.

International Degrees

Internationally, Bard confers dual B.A. degrees at the Faculty of Liberal Arts and Sciences, St. Petersburg State University, Russia (Smolny College); American University of Central Asia in Kyrgyzstan; and Bard College Berlin: A Liberal Arts University; as well as dual B.A. and M.A.T. degrees at Al-Quds University in the West Bank.

Cultural Life

Campus life in Annandale is vibrant, with world-class performing arts venues; continuous and varied student activities; and numerous cultural and recreational opportunities in the surrounding historic Hudson River Valley and in New York City. Students choose from more than a hundred active clubs on campus, and new clubs begin every semester. The Bard College athletic teams are the Raptors. The College’s colors are red and white. The critically acclaimed Bard Music Festival is presented on campus each summer, exploring the life and work of a single composer through chamber music, choral and orchestral performances, symposia, panel discussions, and preconcert talks. Since 2003 the festival has been part of Bard SummerScape, which annually presents operas, films, and theatrical productions that complement the festival’s theme.

Outstanding Faculty

Bard's undergraduate faculty-to-student ratio is 1:10 and courses are taught by full faculty members. Among the many distinguished faculty at Bard College are five MacArthur Fellows—poets John Ashbery and Ann Lauterbach, novelist and memoirist Norman Manea, painter and multimedia artist Judy Pfaff, and journalist Mark Danner. Other notable faculty members include soprano Dawn Upshaw, journalist Ian Buruma, composers Joan Tower and George Tsontakis, poet Robert Kelly, and writers Luc Sante and Francine Prose. Over the years, four recipients of the Nobel Prize in Literature have taught at Bard—Saul Bellow, Isaac Bashevis Singer, José Saramago, and Orhan Pamuk. 









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