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Administrative Specialist - Liberal Arts & Sciences - Prog. & Dept.

Employer
Butler University
Location
Indianapolis
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Job no: 494441
Work type: Staff Full-time
Location: Indianapolis
Categories: Administrative

Administrative Specialist
Butler University, College of Liberal Arts and Sciences

Butler University is seeking experienced individuals to fill (3) Administrative Specialist positions. Areas seeking to hire are:

  1. Department of History, Anthropology and Classics
  2. Department of Computer Science and Software Engineering
  3. Interdisciplinary Programs – Science, Technology & Environmental Studies; International Studies; Race, Gender, & Sexuality Studies; Peace & Conflict Studies

Work schedule is 9 months annually, mid-August through mid-May with summer months off. The position reports to the chair of the department.

Responsibilities:

Provide administrative support for the faculty in the various programs, working closely alongside each department chair/program director.

The administrative specialist will:

  • Serve as the primary point of contact for the chair/director, facilitating communication between students, parents, faculty, administrators and others. The successful candidate must enjoy working with college age students.
  • Provide full clerical and general office support to the chair/director, faculty and students. This may include, for example, preparing correspondence, processing mail and mailings, helping with software, assisting in routine departmental duties such as scheduling of student advising, and answering and routing telephone calls and visitors.
  • Enter accounts payable vouchers, requisitions, and reimbursements for faculty.
  • Maintain program records and database files, including budgets, research and internship information, majors/minors and alumni student information; schedule meetings, equipment and room reservations; and order office supplies.
  • Assist the program directors with the development of the year-long course schedule and be primarily responsible for entering the course schedule in PeopleSoft.
  • Assist the program directors with preparing adjunct contract information for the Dean’s office.
  • Assist with onboarding new full-time and part-time faculty hires and coordinate with other university offices.
  • Assist with the maintenance of websites and other media platforms.
  • Assist with student recruitment materials and work with current student assistants to message information to prospective students.
  • Design flyers for events.
  • Perform other duties as assigned by the chair/director.
  • Minimum Qualifications:

  • Bachelor’s degree preferred with two years of administrative experience
  • Strong organizational, written and verbal communication skills
  • Demonstrated ability to work independently and to manage multiple priorities
    • Strong computer skills with proficiency in Microsoft Office programs among others, and ability to learn new software quickly

    Applications must include a resume and cover letter.

    Butler University is committed to enhancing the diversity of the student body, faculty and staff. In addition, hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance and other employment-related criteria. Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.

    Advertised: June 29, 2022
    Applications close: Open until filled

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