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University Program Associate

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Job Details

Vacancy Open to:

All Candidates

Employment Type:

Permanent - Full-time

Hours per week:


Months per year:


Position Number:


NC Salary Grade Equivalency:


Classification Title:

University Program Associate - Contributing

Working Title:

University Program Associate

Salary Range:

$33,483 - $37,000

Anticipate Hiring Range:

$33,483 - $37,000

FLSA Status:

Non Exempt


Business Affairs


Facilities Management (Adm)

Work Unit:

FM Architectural/Engineering

Work Schedule:

8:00 a.m. – 5:00 p.m.; Monday – Friday

Primary Purpose of Position:

This position will be responsible for maintaining, updating and reporting UNC Charlotte space data, as well as update and maintain University space data in ARCHIBUS. The incumbent will be required to work closely with Facility Information Services (FIS), Institutional Research (IR), and individual departments to ensure space data is accurate and up to date. They will communicate with department space managers to confirm changes to space occupancy and usage. Space audits will need to be performed to include updating room categories, subcategories, stations and departments. Other responsibilities will include reviewing, applying and confirming FICM (Facilities Inventory and Classification Manual) room use codes, UNC-GA program codes and tracking departmental allocations and occupancy information. They will also oversee student workers performing space audits and data entry. The incumbent in this position will review and update data for coordination with the UNC General Administration space report, generate reports using data in ARCHIBUS and format data in MS Excel spreadsheets to create other reports as needed. AutoCad will be used to update floor plans and MS PowerPoint to communicate information.

Minimum Education/Experience:

Required Minimum Qualifications:

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Graduation from a four year college or university; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Job Duties:

The Space Data Manager performs under the direction of the Director of Space Management and Utilization. Job duties include, but are not limited to:

1. Visit all campus buildings to survey, collect and verify facility data including information concerning square footage, occupancy information, department, and room number verification, etc.
2. Update existing space data and transfer audit information into the University database (Archibus), and ensure space data is accurate and up to date.
3. Maintain communications with department space managers/campus stakeholders to confirm changes to space and occupancy.
4. Provide excellent customer service to stakeholders while both collecting data and relaying audit results.
5. Generate detailed reports confirming campus-wide space usage used for required reporting to the University departments, UNC System Administration, and State and Federal agencies.
6. Create presentations and reports from the space data database for the Director of Space Management as required

Other Work Responsibilities:

1. Work directly with campus-wide department contacts to coordinate and conduct facility audits.
2. Provide and maintain effective communication skills with campus stakeholders to supply information concerning space usage and data.
3. Ensure accuracy while collecting and transferring data information into the appropriate database(s).
4. Remain patient, calm, and understanding with customers if faced with adverse conditions that may arise on occasion.
5. Create detailed intermediate to advanced level reports in Excel used to direct and control data as necessary.
6. Conduct space audits that can occur multiple times a week at a variety of campus buildings within wide proximity of each other that will require constant mobility as necessary.
7. Work unsupervised; be reliable, responsible, efficient, and a self-starter.

Departmental Preferred Experience, Skills, Training/Education:

1. Graduation from a four-year college or university; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
2. Experience working with space data software (ARCHIBUS preferred).
3. Proficient in the use of Microsoft Excel and PowerPoint software, and Google applications.
4. Familiarity with FICM (Facilities Inventory and Classification Manual) room use codes.
5. Ability to effectively communicate the English language (reading, writing, interpretation, and comprehension).
6. Effective skills in verbal, written, and interpersonal communications.
7. Ability to effectively work/interact with persons from different backgrounds and cultures.
8. Ability to foster and create an atmosphere of teamwork with co-workers, visitors, building occupants, and the entire campus community.
9. Valid driver’s license required. The Space Data Manager operates assigned vehicles on and/or off-campus and is required to possess, maintain, or obtain a valid driver’s license upon appointment to the position.
10. The selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.

Work Location:

FM - Space Management

Posting date:


Closing date:


Proposed Hire Date:


Special Notes to Applicants:

UNC Charlotte Benefits Information:

The finalist will be subject to a Criminal Background Check.

Please upload reference information including Names (position titles and company/institutions), addresses, phone numbers, and email addresses of at least two current/previous supervisors.

* The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

* Do not write ‘see resume’ on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).

* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.


About Us

UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region. 

Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System.  A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students.  The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.

In fulfilling our mission, we envision a University that promises:

  • An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
  • A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
  • A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
  • A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.

To achieve a leadership position in higher education, we will:

  • Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
  • Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
  • Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
  • Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
  • Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
  • Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.

Dual Career

The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations.  For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s  spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.

Diversity at UNC Charlotte

UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds.  All of these identities and experiences enrich the University as a whole.  UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.

To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link:

To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link:

Optional text if space allows….

Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.

The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan.  At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives.  This educational experience cultivates the skills that graduates will need to function adeptly in a global society.  

As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:


    • We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
    • We are committed to enhancing opportunities for living, working and learning in a diverse environment
    • We are committed to educating our students to interact effectively and respectfully in the global community. 

      The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity.  The seven broad objectives of the Diversity Plan are:

      1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.

      2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.

      3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.

                  4: Increase the representation of staff from underrepresented groups.

      5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.

      6: Develop external relationships with the community to enhance diversity on and off campus.

                  7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.


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