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HR Coordinator

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Job Details

HR Coordinator

Date Posted: 06/29/2022
Req ID: 25604
Faculty/Division: VP - Human Resources
Department: People Strategy, Equity & Culture
Campus: St. George (Downtown Toronto)


Reporting to the Executive Director, HR Transformation & Analytics and providing support to the Assistant Vice-President, University HR (UHR), the incumbent is responsible for providing a wide range of high-level confidential administrative, operational and project support impacting HR practices and policies across the University.

Working as a member of the project team, the incumbent supports a broad range of project and initiatives impacting HR practices, policies, and technology across the University. The incumbent participates in all stages of institution-wide HR project life cycles by researching best practices, participating on consultations, conducting testing, and assisting with troubleshooting. The incumbent assists with and advances projects and undertakes initiatives and daily activities within the Division of People Strategy and Culture that require knowledge of confidential information impacting staff in all employee groups.

The incumbent is also responsible for providing a wide range of administrative support to the AVP, UHR. More specifically, the incumbent’s responsibilities include back-up support to the Administrative Assistant in managing all aspects of the complex and intensive appointment schedule for the AVP, UHR with a view to providing seamless administrative support to the AVP. The incumbent conducts background research and briefings in preparation for meetings or in response to various issues; prepares and edits a variety of frequently complex and confidential materials; exercising considerable judgment in releasing information to answer queries and resolving issues.

The incumbent also provides basic HR support for the Division, including drafting offers of employment, screening applications, sourcing information on HRIS, etc., as required by the AVP, UHR and the associated HR Consultant. The incumbent functions as part of a team of HR professionals supporting and monitoring the University’s Employee Service Centre, providing HR information to the community and identifying appropriate escalation pathways for more complex queries.

The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness, and a need to maintain absolute confidentiality.


University degree in a relevant field of study; completion of (or working towards) Certificate in Human Resource Management (CHRP), or an equivalent combination of education and experience.

Minimum of two to three (2 – 3) years’ experience working related experience in administration and project coordination preferably within an HR environment. Familiarity with academic environment preferred.

Proficiency in word processing and spreadsheet applications; familiarity with HRIS systems. Proficiency with MS Office, scheduling and e-mail software; typing speed of 70 wpm; Familiarity with SharePoint an asset.

Superior oral and written communication, facilitation and interpersonal skills; Demonstrated proactive and effective client service orientation; Demonstrated creativity, flexibility, initiative and problem-solving skills; Ability to work effectively both independently and within a team environment and to successfully manage multiple and conflicting priorities with tight deadlines; Demonstrated analytical skills; Awareness of and sensitivity to issues of equity and diversity; Ability to maintain strict standards of confidentiality; Demonstrated project management skills; Demonstrated ability to deal with sensitive issues with tact, diplomacy and compassion.

Closing Date: 07/14/2022, 11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Term This is a two (2) year TERM role.
Schedule: Full-Time Monday to Friday, 8:45am to 5:00pm; Additional hours and flexibility required.
Pay Scale Group & Hiring Zone: PM 1 -- Hiring Zone: $67,046 - $78,220 -- Broadband Salary Range: $67,046 - $111,741
Job Category: Human Resources & Equity

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].

Job Segment: Administrative Assistant, Project Manager, Testing, Equity, HRIS, Administrative, Technology, Finance, Human Resources


Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.


U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.


Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.


Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

  • Excellent health and dental benefits;
  • On-site support for training and career development;
  • Flexible work arrangements;
  • Childcare subsidy;
  • Tuition waivers;
  • Scholarships and/or tuition waivers for dependants;
  • Generous paid time off;
  • Support on equity and diversity issues;
  • On-site child care;
  • University Pension Plan;
  • Subsidized athletic facility membership;
  • World-renowned libraries;
  • Confidential counselling services;
  • Parking and TTC Metropasses;
  • Employee and Family Assistance Plan;
  • Continued health benefits for pensioners.


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