Program Coordinator, Abbasi Program in Islamic Studies
School of Humanities and Sciences, Stanford, California, United States
Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.JOB PURPOSE:Interested candidates should upload both a cover letter and resume in addition to the online application.
The Abbasi Program in Islamic Studies is the central forum at Stanford University for the study of Islam and Muslim societies. The Program works closely with faculty affiliates, students and community members and its objectives include: promoting language study and expanding the curriculum; supporting undergraduate and graduate students, especially in regards to funding for research and language study; hosting renowned area specialists for guest teaching, public lectures, conferences, and cultural events; and supporting community outreach activities. The Program is one of 14 area- or thematically-focused centers and programs located within the Stanford Global Studies Division, which provides an arena for students and scholars to explore our increasingly complex world from multiple economic, political, social, technological, and cultural perspectives.
The Program Coordinator for the Abbasi Program is central to carrying out the program's mission by (1) managing the logistical arrangements for talks, workshops, and other events throughout the academic year as well as complex, high-profile conferences, lectures, and outreach activities, (2) processing all financial transactions and monthly account reconciliations, and 3) maintaining the website, newsletter and social media accounts. The Coordinator will report to the Abbasi Program's Associate Director.
The ideal candidate should be able to provide administrative and operational support with minimal supervision, and have the ability to prioritize, organize, and complete tasks effectively and in a timely manner. The role requires flexibility, attention to detail, accountability, enthusiasm, and strong problem-solving skills. Occasional evening and weekend hours will be required.CORE DUTIES:
MINIMUM REQUIREMENTS:Education & Experience:
- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
- Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
- Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
- May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
- Maintain approved content on websites.
- May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
- May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
High school diploma and three years of administrative experience, or combination of education and relevant experience.Knowledge, Skills and Abilities:
- Proficient computer skills and demonstrated experience with office software and email applications.
- Organizational skills with experience supporting day-to-day operations.
- Demonstrated success in following through and completing routine tasks.
- Timely processing of financial transactions and expenditures.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.WORKING CONDITIONS:WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
To be considered for this position please visit our web site and apply on line at the following link: https://careersearch.stanford.edu/jobs/program-coordinator-abbasi-program-in-islamic-studies-17874
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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