Grant Lifecycle Manager

Description
University of Colorado | CU Anschutz Medical Campus

Colorado School of Public Health

Centers for American Indian & Alaska Native Health

Grant Lifecycle Manager (Research Services Program Manager) – 2 Openings

Position #684307 and 625125 – Requisition #26563

 

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at: 3012 - COVID-19 Vaccination Requirement and Compliance (ucdenver.edu)

The University of Colorado l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Applications are accepted electronically ONLY at www.cu.edu/cu-careers

Nature of WorkThe Colorado School of Public Health (ColoradoSPH) has two openings for a Grant Lifecycle Manager full-time position with the official title of Research Services Program Manager. The ColoradoSPH strives to promote diversity and equity and to be a model of inclusive excellence.  We are committed to enhancing diversity among our faculty and strongly encourages individuals from underrepresented groups to apply. 

The Colorado School of Public Health is a collaborative endeavor involving the University of Colorado Anschutz Medical Campus (CU Anschutz), Colorado State University (CSU), and the University of Northern Colorado (UNC). The Colorado School of Public Health is the first and only accredited school of public health in the Rocky Mountain Region, attracting top tier faculty and students from across the country, and providing vital contributions towards ensuring our region’s health and wellbeing. Collaboratively formed in 2008 by CU Denver, CSU and UNC, the Colorado School of Public Health provides training, innovative research and community service to actively address public health issues including chronic disease, access to healthcare, environmental threats, emerging infectious diseases, and costly injuries.

The University of Colorado Anschutz Medical Campus is the only comprehensive academic health sciences center in Colorado, the largest academic health center in the Rocky Mountain region and one of the newest education, research and patient care facilities in the world. Currently home to 25,000 employees, more than 5,000 degree-seeking students and two nationally recognized hospitals that handle 1.7 million patient visits each year, CU Anschutz trains the health sciences workforce of the future, carries out a broad range of research, and cares for the state’s children, adults, and veterans. CU Anschutz features schools of medicine, pharmacy, dental medicine and public health, a college of nursing and a graduate school.

CU Anschutz has many opportunities for collaboration across the health sciences, with multidisciplinary centers for prevention research, Latino research and policy, cancer, outcomes research, and American Indian/Alaska Native health, among others. CU Anschutz is located in Aurora, Colorado, a community that is racially/ethnically and socio-economically diverse.

Supervision ReceivedThe position will be supervised by the Associate Director. It also receives direction from the Director of CAIANH.

Supervision Exercised

The position exercises no direct supervision at this time. The position coordinates the work of research staff with respect to purchasing procedures and provides oversight of the processing of all grant expenditures. The position collaborates closely with other fiscal staff and the Organizational Leadership Team for CAIANH, which is comprised of the Center Director, Associate Director, and grants management staff.

Examples of Work Performed

This position will be responsible for the management, development, implementation, and oversight of all pre- and post-award functions for CAIANH, assuring compliance with sponsor guidelines, University and departmental policies, and all grant application procedures and guidelines, as well as serving as primary liaison between CAIANH Principal Investigators (PIs) and the Office of Grants and Contracts (OGC).  Key responsibilities are outlined in detail below.

Pre-Award Management 

Member of the grant-preparation team for CAIANH multi-component center grants, strategizing with the research team on budget preparation, interpreting the NIH Application Guide, preparing Center grant applications in ASSIST or other electronic submission formats, and providing consultation on key components of grantsmanship.Independently develop or assist faculty in the development and review of a working budget for each grant application, as well as the development or preparation of F&A calculations, consortium agreements and scopes of work for subcontracts, budget justifications, as well as other sponsor-required documentation.Routing and submission of grant applications, contract, and subcontract agreements in accordance with all deadlines.  Coordination of all information needed for OGC to respond to Just-In-Time requests from the sponsors within the time frame required.

Post-Award Management

Maintain a collegial and productive partnership with OGC post-award and serve as the liaison between CAIANH PIs and OGC to provide comprehensive post-award management related to award restrictions, billing and invoice issues, closeout and preparation of Final Financial Reports (FFRs).Jointly administer financial management system Collaboratively review with PIs Notices of Award for accuracy, funding cuts, and/or restrictions, address any possible changes from original funding announcement and grant proposal.Consult with PIs and project staff regarding allowability of proposed expenditures on sponsored funding.Prepare monthly reconciliation of grants and contracts, review expenditures to validate compliance with Federal, State, and University guidelines and policies. Comprehensive post-award administration of complex Center grants including preparation of budgets and providing oversight and assistance with the submission of progress reports, continuation applications, carry forward requests, and requests for no-cost extensions.Support personnel effort projections to be carried out by PIs for current year grants, and out-years.Assist faculty in maintaining a comprehensive calendar to track all important dates related to grant submissions and renewals.In collaboration with PIs and other staff, implement and oversee a subrecipient monitoring program that provides appropriate compliance with established scopes of work.Support PIs in executing and monitoring of subcontracts, invoicing, and cash receipts, as well as the preparation and routing of amendments.

Other Fiscal Responsibilities

Support PIs with planning and tracking personnel budget allocations, incorporating recommendations for salary increases on an annual basis, the varying needs of grants for staff time and effort, and projections of staff salary coverage. Understanding and executing complex guidelines and regulations for salary caps, facilities and administrative cost calculations, funding restrictions.Ensuring PIs are aware of and prepared to implement standardized fiscal policies and procedures across CAIANH projects, Employ technology and other innovative methods to improve efficiency and reduce costs.Function as the auditor with respect to respondent compensation and support gift card program closeoutPerform journal entries and payroll transfers as needed to correct spending within speed types or account codes.Reconcile accounts for grant/contract closeout, making any final adjustments. Collaborate with OGC to prepare financial reports for sponsor and complete any additional closeout requirements. Follow up to ensure account is closed and all files are marked as complete.Assist CAIANH faculty and staff with reconciliation and certification of ePERs.Act as the Procurement Specialist, gathering receipts, allocating faculty procurement and travel card expenses, ensuring that monthly reports are completed, submitted and approved on a timely basis, ensures payment of supplies and services are compliant with University policies.

Qualifications
Minimum Qualifications

A bachelor's degree. At least two years of professional finance management experience within a complex organizational structure.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

Master’s degree.Experience in a health-related research setting with an understanding of grants and contract administration, including compliance regulations.Experience in pre- and post-award grants and contracts administration within a higher education environment.

Knowledge, Skills and Abilities

Knowledge of and ability to apply, diversified financial and accounting management principles, tools, and techniques. Knowledge and understanding of procurement procedures; direct experience with University or State procurement procedures preferable.Ability to evaluate, analyze, and interpret financial data, recommend solutions, and implement the preferred course of action. Demonstrated commitment to advance diversity and inclusion.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and BenefitsThe salary / salary range for this position has been established at $59,241-$75,355

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, rank, internal equity, experience, education, and area of expertise. The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. 

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

The University of Colorado is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work. Alternative formats of this ad are available upon request for persons with disabilities.

The University of Colorado | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Click the following links to learn more about resources and community engagement opportunities at CU Anschutz through the following networks:

LGBTQ+ Hub: https://www.cuanschutz.edu/offices/diversity-equity-inclusion-community/cu-anschutz-lgbtq-hubDiversity and Health Equity Hub: https://www.cuanschutz.edu/offices/diversity-equity-inclusion-community/trainings-workshopsCommunity Engagement-North Aurora: https://www.cuanschutz.edu/offices/diversity-equity-inclusion-community/community-engagementThe Office of Disability, Access, & Inclusion: https://www.cuanschutz.edu/offices/office-of-disability-access-and-inclusion.

Job Category: Research Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jun 28, 2022
Unposting Date: Ongoing