Category:: Professional
Subscribe::
Department:: Libraries
Locations:: Binghamton, NY
Posted:: Jun 22, 2022
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 00393
Position ID:: 149319

About Binghamton University:

Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by outstanding academics, facilities and community life - promotes extraordinary student success.

Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: Commensurate with experience

The Libraries Facilities Manager oversees the day-to-day library facilities operations to ensure an environment conducive to study, research and work for the Libraries. This position will plan and implement facilities management functions of the Libraries. The principle objective is to effectively manage the facilities operations of the University Libraries, including four locations (Bartle, Science, University Downtown Center (UDC) and the Collection Management Facility (CMF)/Annex). The Libraries Facilities Manager will ensure clear lines of communication on facilities management issues and collaborate in planning projects to move materials among various campus libraries to the CMF.

The Libraries Facilities Manager reports to the Senior Staff Associate, University Libraries Human Resources Manager.

Duties and Responsibilities

• Manages the overall library facilities, including maintenance, furnishings, office space, safety and security services as well as major projects for all locations to meet current needs and anticipate future needs as it relates to onboarding new staff.
• Provides administrative oversight for all four libraries in regards to space plans and renovation projects which include entering work orders for maintenance issues, disaster and evacuation planning, enforcing safety and emergency guidelines, and maintaining patron security.
• Manage and monitor project schedules, existing plans and identify and anticipate potential troublespots, respond to schedule alterations and communicate to stakeholders.
• Monitors library facilities project budgets and expenditures.
• Provides direct support to the Libraries HR/Office Manager as well as direct support to other managers and staff.
• Coordinates with Physical Facilities on the needs for departmental events.
• Coordinates planning, preparation and execution of collections moves with Reader Services, Collections, and Technical Services staff; collection moving company; Physical Facilities and other necessary entities.
• Responsible for the appearance and functional operation of each facility.
• Advises and maintains liaison with Physical Facilities Staff, architects, engineers and construction firms during the design and construction stage of library renovation projects.
• Troubleshoots and resolves problems and complaints from faculty, staff, students and the general public as it relates to the Library Facility.
• Interfaces with University departments, external agencies, and the general public in coordinating facilities functions.
• Maintain project management tools and documentation.
• Serves as Building Administrator for each branch and on library and University committees when appropriate.
• Participates in a work culture that promotes diversity and anti-racism and actively works to eliminate or mitigate the effects of systemic racism and bias.
• Serves on library and University committees when appropriate.

Requirements:

• Bachelor's degree with related work experience in facilities.
• Demonstrated organizational and project management skills, including setting, tracking and meeting goals and tight deadlines.
• Ability to perform well under pressure, meet deadlines, and manage multiple tasks simultaneously with an attention to detail.
• Strong verbal, written, and interpersonal communication skills.
• Self-motivated and able to work effectively both independently and collaboratively across the institution.
• Demonstrated ability to handle confidential matters with tact and discretion.
• Proven ability to lead projects and see them through to completion within established timelines.
• Demonstrated commitment to promoting diversity and anti-racism and working to advance a culture that strives to eliminate or mitigate the effects of systemic racism and bias.

Preferred:

• Proficiency with spreadsheet software and demonstrated ability to learn and apply other types of software and technologies.

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Application Instructions:

Deadline for Internal Applicants: July 13, 2022

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Persons interested in this position should apply online.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.