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Part-Time Administrative Services Assistant, Student Life

Employer
Miami Dade College
Location
West Campus

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Administrative Jobs
Student Affairs, Residence Life, Student Activities & Services
Employment Type
Full Time
Institution Type
Community College
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Job Details

Job Title: Part-Time Administrative Services Assistant, Student Life
Location: West Campus
Regular/Temporary: Temporary
Full/Part Time: Part-Time
Job ID: 1003492
Job Details

Job Family

STAFF - Support Staff

Grade

CT

Salary

$11.90 - $20.58

Department

Student Life

Reports To

Director

Closing Date

August 26, 2022

FLSA Status

Non-Exempt

First Review Date

July 5, 2022

Job Summary

The Part-Time Administrative Services Assistant assists the Director of Student Life with all administrative support activities at Student Life.

Duties & Responsibilities
  • Researches and resolves accounts receivable/payable problems
  • Prepares documents and tracks campus service requests, network/media requests, personnel moves and special events; obtains cost estimates from vendors, processes work orders, and initiates telecommunication requests
  • Creates and processes Department Requisitions, Purchase Orders and Disbursement Requests
  • Assists in maintaining and tracking budgets
  • Tracks all expenditures, including billing for internal and external services
  • Provides administrative clerical support to the Director of Student Life
  • Creates and maintains databases as needed
  • Acts as payroll preparer for the Department
  • Maintains travel records and reconciles as necessary
  • Orders office supplies and giveaway items for department
  • Performs other duties as assigned
Minimum Requirements
  • Bachelor’s degree; or Associate’s degree from an accredited institution and two (2) years of related experience
  • All degrees must be from a regionally accredited institution
  • Knowledge and understanding of College organization, goals and objectives, and policies and procedures
  • Possess excellent oral and written communication skills
  • Possess good interpersonal skills
  • Possess excellent organizational decision-making skills
  • Proficiency in Microsoft applications and Odyssey database system
  • Ability to maintain complex records, meet deadlines, assemble and organize data
  • Ability to work independently with limited supervision
  • Ability to work flexible schedule including some evening and weekend assignments
  • Ability to work in a multi-ethnic, multi-cultural environment with students, faculty, and staff
Additional Requirements

The final candidate is to successfully complete a background screening and reference check process.

Organization

Since we opened our doors in 1960, the educators at Miami Dade College have focused on providing quality and innovative educational opportunities to every member of our community desiring a higher education. Our goal is a simple one, to ensure the success of our students and increase the strength of our communities.

Today, Miami Dade College is the largest, most diverse and highly regarded college in the nation. We operate eight campuses with over 6,000 employees who educate over 170,000 students from around the world. The College offers over 300 programs of study and several degree options, including vocational, associate, and baccalaureate degrees. We also offer numerous Community Education classes as well as online credit classes through the Virtual College.  Specialized and advanced educational opportunities include the prestigious New World School of the Arts, The Honors College and our Dual Enrollment Program.

With such a large organization, our employment needs are very diverse. From full-time professional faculty to part-time adjunct faculty and support staff, the people who comprise the MDC workforce are the innovators who help the College maintain our reputation as one of the most highly regarded colleges in the country.

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