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Admissions Assistant II

Murray State University

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Posting Number:


Job Title:

Admissions Assistant II

Type of Employment:

Regular Full-Time

Work Location:


Employment Term:

12 Months

Position Type:

Staff - Non-Exempt(Hourly)


Undergraduate Admissions

Summary of Job Duties and Responsibilities:

Responsible for processing domestic undergraduate and transfer applications as well as international student applications for undergraduate and graduate students. Additionally, making decisions for admission to Murray State’s undergraduate and English as a Second Language Program (ESL).

Counseling domestic and international students and advising faculty and co-workers concerning admissions and university policy, determining admission eligibility including GPA calculation, preparing requested reports, monitoring ESL schedules and projecting student enrollment for future terms. Will act as a Designated School Official (DSO) in regards to immigration purposes and the issuance of the form I-20. Responsible for communicating with applicants from the beginning to the end of the applicant’s admission process.

  • Processing graduate and undergraduate applications.
  • Entering transfer coursework
  • Initial residency determination for applicants
  • Data Extracts.
  • Perform Mail Merges/Communication.
  • Monitor departmental email and respond appropriately.
  • Prepare and distribute decision letters and related information.
  • Assist in training additional staff as needed.
  • Access Database Records, Queries & Reports.
  • Authenticate/Certify Official Documents such as transcripts, diplomas, and language proficiency scores.
  • Complies with SEVIS and other Federal regulations pertaining to international admissions and transfer in/out procedures for international students holding an F-1 visa.
  • Responsible for communication with academic advisors, graduate program coordinators, and other offices on campus in regards to admission applications.
  • Responsible for entering biographical and admission data into the Banner system.
  • Other duties as assigned by the Assistant Director.

Minimum Education Requirements:

  • Two years of college

Minimum Experience and Skill Requirements:

  • Four years of secretarial experience in a university, business, or related setting. Additional experience or college education may be exchanged year-for-year to meet qualifications.
  • Excellent communication skills in English (both written and oral)
  • Possess solid knowledge of foreign educational systems.
  • U.S Citizenship or Legal Permanent Resident as per U.S Immigration and Customs Enforcement (ICE) guidelines for Designated School Officials (DSO).
  • Strong computer proficiency in Microsoft Office.
  • Demonstrated analytical and organizational skills, as well as attention to detail.
  • Ability to efficiently work on multiple tasks and fixed deadlines.
  • Ability to exercise sound independent judgment and work successfully with the IIS team and MSU faculty.

Posting Date:


Closing Date:


Open Until Filled:


Hourly Rate:

$12.75 (Additional pay dependent upon qualifications)

Work Hours:

  • Normal working hours
  • Overtime required during peak times and some additional events outside of normal working hours

Physical Demands:

  • Some local travel as needed


Working at Murray State University

For almost 100 years Murray State University has served students from the region, the nation and the world. Founded in 1922, the University has grown from an enrollment of 202 students to 10,017 today. Students receive personalized attention from supportive faculty and staff as the University offers a 15:1 student-to-faculty ratio. Murray State University has ranked among the top universities in the nation in U.S.News & World Report's annual publication, America's Best Colleges, for the past 28 consecutive years. Additionally, The Chronicle of Higher Education has named Murray State a "Great College to Work For" for 7 of the past 10 years.

Recognition of the quality of Murray State programs is reflected in accreditations. Murray State has been continuously accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) since 1928. Program accreditations have also been attained in animal health technology, art, business, counseling, dietetics, engineering physics, several engineering technology programs, chemistry, journalism and mass communications, music, nursing, occupational safety and health, physics and engineering physics, social work, special education, teacher education and veterinary laboratory diagnostics.

Located in the Jackson Purchase lake area of west Kentucky, Murray State is a state-supported comprehensive University with four academic colleges - business, education and human services, humanities and fine arts, and science, engineering and technology - a school of agriculture, and a school of nursing and health professions. The University's 236-acre main campus is in Murray, a city of 17,741. The University offers undergraduate, graduate, and doctoral programs, professional instruction, as well as continuing education programs.

The main campus comprises more than 70 major buildings, including classroom and office buildings and two libraries. The Waterfield Library houses the circulating collection, reference sources, government documents, microforms and periodicals. The historic Pogue Library contains special materials relating to the history and culture of west Kentucky and the region. Murray State also operates the Pullen Farm, Hancock Biological Station, Breathitt Veterinary Center and The Arboretum at Murray State. In addition to the main campus in Murray, the University's regional campuses and educational presences include Fort Campbell, Henderson, Hopkinsville, Madisonville and Paducah.

The University's mission statement is as follows:

Murray State University places our highest priority on student learning and excellent teaching, blending the range of educational opportunities often experienced at research institutions with the nurturing student-teacher interactions usually found at smaller universities. We offer relevant undergraduate and graduate degree programs with core studies in the liberal arts and sciences, leading to degrees from certificates to advanced practice doctorates that prepare students for success. Through effective and creative teaching, the opportunity to apply knowledge and skills to real-world situations, and academic and student support services, our quality faculty and staff foster student growth in knowledge, critical inquiry, and innovative thinking.


As a public comprehensive university dedicated to diversity, global awareness, and intellectual curiosity, we actively engage students, faculty, staff, and the community in collaborative scholarship, creative activity, and research. We invest in our communities through thoughtful public service in our 18-county service region and beyond. Our uniqueness arises from our combination of academic excellence, welcoming atmosphere, and dedication to student success through mentored, real-world learning opportunities in an open-minded and supportive learning environment.

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