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Grants Specialist/Writer

Marian University of Indiana
Indianapolis, IN

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Four-Year Institution
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Position Title:

Grants Specialist/Writer

Job Description:

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks a Grants Specialist/Writer. Under the direction of the Executive Director of Grants Management, the Grants Specialist/Writer is responsible for ensuring compliance with sponsored agency programmatic policies, guidelines, rules, and regulations; providing technical assistance and support to grant-funded programs; facilitating the grant post-award process; monitoring post-award grant compliance; and disseminating information related to awards and contract fulfillment activities and supporting reporting activities. The position will heavily manage projects with the Center for Vibrant Schools, and the City Connects Midwest Technical Assistance Center to ensure grant management documents, procedures, and implementation are executed efficiently, on schedule, and in a manner consistent with best practices.

Essential Duties and Responsibilities:

  • Actively engages the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values, honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan intellectual traditions in courses, programs, and services.
  • Facilitates awarded grant administration activities. Ensures timelines are met and disseminates relevant information to staff, faculty, and administrators.
  • Sub-award monitoring: review expenses submitted on invoices by sub-awardees and authorize payment; communicate with sub-awardees regarding expenses, agreements, and contract requirements; additionally, advise PI on procedures for engaging external contractors/consultants and facilitate forms for approval and signature.
  • Interprets and ensures compliance with agency rules, regulations, guidelines, etc. Assists principal investigator/program director in award compliance.
  • Assists with grant orientation for new principal investigators/project directors and deans on policies, forms, and procedures required for sponsored projects.
  • Assists with preparing reports for funding agency in conjunction with the principal investigator/program director and Finance Office.
  • Reviews and prepares information and reports for internal and external stakeholders. Edits and organizes grant documents written by other staff and faculty—researches related information and data.
  • Facilitates workshops for and provides technical assistance to university staff, faculty, administrators, and teams.
  • Establishes calendar of reporting and closeout reminders for sponsored programs and reminds principal investigators/project directors of reporting deadlines.
  • Acts as the compliance point of contact for all assigned projects and provides training, and develops training materials, guidance, and advice to program staff on compliance issues and questions.
  • Informs principal investigators/project directors of any compliance issues regarding grantor agency regulations and disallowances with their program—assists in correcting discrepancies and monitors corrective actions.
  • Works as a team with other Office of Grants Management staff in performing grants office activities.
  • Performs document closeout of awarded projects.
  • Maintains necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities.
  • Performs other duties as assigned.

Essential Functions:
  • Work hours necessary to perform job requirements satisfactorily on a regular basis.
  • Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers.
  • Comply with Marian University policies and practices and seeking clarification of them when necessary.

Required Qualifications:

Required Qualifications:

  • Bachelor’s degree in a related field, or military equivalent.
  • Experience with grant management, writing, and/or reporting.
  • Exceptional verbal and written communication skills to effectively interact with all levels of management, faculty and staff, and departments.
  • Ability to prioritize and multi-task in a fast-paced environment with minimal supervision.
  • Ability to swiftly respond to multiple demanding situations and switch gears quickly.
  • Outstanding interpersonal and organizational skills, with strong attention to detail.
  • Excellent computer skills, including proficiency with Microsoft Office, internet research, and accurate typing skills.

Review of applications will begin immediately and continue until the position is filled. Applications require a cover letter, a current resume, contact information for three professional references, and responses to the supplemental mission questions.

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.

Preferred Qualifications:

Preferred Qualifications:

  • Experience working with the Indiana Department of Education.
  • Advanced degree or military equivalent.
  • Demonstrated leadership capabilities.
  • Experience with Community involvement and the not-for-profit sector.

Physical Demands:

Physical Demands:

  • The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.
  • The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Posting Number:


Number of Vacancies:


Open Until Filled:


Special Instructions to Applicants:

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:

Advertising Summary:

Founded in 1937 by the Sisters of St. Francis, Oldenburg, Indiana, Marian University is the only Catholic University in Indianapolis and central Indiana. In 2019, Marian served more than 2,400 undergraduate and 1,160 graduate students earning degrees in the arts, business, education, engineering, math, medicine, nursing, ministry, and the natural and physical sciences. The university’s high-impact, experiential curriculum is designed to provide hands-on, collaborative learning opportunities for students from 45 states and 23 nations. Marian climbed in U.S. News & World Report’s 2020 Midwestern rankings to be names #6 Most Innovative Regional University, #15 Best Value University, and #30 Best Regional University. Marian University opened its College of Osteopathic Medicine in 2013, making it the first new school of medicine in the state of Indiana in 110 years. Marian’s national championship varsity athletic programs include the 2012 and 2015 NAIA Football National Championship, the 2016 and 2017 NAIA Women’s Basketball Championship, and the more than 40 USA Cycling national championships.

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