Assistant to Executive Director
- Employer
- Illinois State University
- Location
- Normal, Illinois
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job No: 513922
Work Type: On Campus
Location: Normal, Illinois
Title: Assistant to Executive Director
Department: Campus Recreation
General SummaryThe mission of Campus Recreation is to enhance the quality of life of our unique members by educating and encouraging active participation in recreational opportunities that develop leadership skills, foster social interaction, and reinforce healthy behaviors. The Assistant to the Executive Director works directly with the Executive Director to provide high-level management support to all of the areas of Campus Recreation operations personnel, planning, communication and special projects. The incumbent will work with both internal and external constituencies representing the Department and the Executive Director and lead the Administrative operations of the department. The incumbent must work independently to review and develop processes and procedures and produce research and reports as needed in support of the department, the Division of Student Affairs and the University as requested.
Required Qualifications1. Bachelor's degree or equivalent degree in Business Administration or a related field.
2. Three years of professional level work experience in administration activities (business management, human resources or communication).
3. Demonstrated proficiency in oral/written communication and computer/web applications.
4. Excellent communication skills and ability to effectively communicate with all levels of the university community and the public.
5. Demonstrated ability to perform as a team player.
6. Demonstrated ability to successfully prioritize, coordinate and facilitate multiple projects and deadlines independently and with limited supervision.
7. Demonstrated ability to exercise good judgement and discretion as well as sound decision-making in handling and resolving sensitive and confidential issues.
8. Demonstrated ability to work within established university and State of Illinois guidelines in the administrative area (business management, human resources, or communication)
9. Demonstrated experience training employees and/or volunteers
10. Red Cross Basic certification in Adult CPR/First Aid/ AED or willingness to obtain within six months of hire.
11. Red Cross instructor certification in CPR/First Aid/AED or willingness to obtain within six months of hire.
1. Five years of professional level experience in administration activities (business management, human resources or communication)
2. Ability to perform fiscal functions including budgeting, purchasing, and tracking.
3. Demonstrated experience supervising employees and/or volunteers
4. Demonstrated experience establishing processes, protocols or systems to accomplish department activities within State and University guidelines.
5. Demonstrated experience using WhentoWork scheduling software, Innosoft Fusion, Datatel (Colleague), iPeople, Hiring Manager and other Illinois State University systems.
6. Expert level knowledge, or willingness/ability to develop knowledge of current and future technology-based applications.
Core working hours are 8:00 am to 4:30 pm Monday through Friday, may vary based on department needs.
Functional ExpectationsMust be able to complete the following with or without a reasonable accommodation:
1.Effectively communicate on a daily basis.
2. Ability to conduct or attend meetings in various locations across campus.
3. Remain at a workstation for extended periods
4. Move about in various locations across campus as needed to complete day-to-day work.
5. Distinguish colors on a monitor. Required to have close visual acuity to perform activities such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small objects.
August 2022
Salary Rate / Pay RatePay is commensurate with qualifications and experience, combined with an excellent benefits package
Required Applicant DocumentsResume
Cover Letter
Reference List
Transcripts - See Special Instructions to Applicants section for additional options
PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Optional Applicant DocumentsCertification of Retirement Annuity
PLEASE NOTE: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Special Instructions for ApplicantsFor full consideration, the application and all supplemental information must be submitted on-line. Please complete the entire employment application including the education and work history background. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
The Civil Service examination for this classification is based on your application materials. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.
Copies of transcripts (may be unofficial) must be submitted by deadline date in order to receive full consideration for this position. Transcripts may be submitted on-line or to the options listed below.
In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 may be faxed, mailed, or delivered to Human Resources prior to the closing of the posting in order to receive the maximum eligible points:
Fax: 309.438.0011, Attn: Breanna Crippen
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300
Breanna Crippen
Human Resources
309-438-8315
bcplese@ilstu.edu
This position is subject to a criminal background investigation based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity/Affirmative Action Employer.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Application Opened: 06/27/2022 01:00 PM CST
Application Closes: 07/24/2022 11:55 PM CST
Organization
About
Illinois State University, founded in 1857, is the oldest public university in Illinois. Illinois State is a co-educational, residential university committed to fostering a small-college atmosphere with large-university opportunities and promoting the highest academic standards in teaching, scholarship, and community service. Serving more than 20,000 students, our six colleges offer 178 undergraduate majors, 77 minors, 102 master’s programs, 18 doctoral degrees, and 42 certificate options. We have repeatedly been named a “Great Place to Work” by the Chronicle of Higher Education.
Illinois State University is committed to and accountable for advancing equity, diversity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our mission.
Vision
Illinois State University, a first-choice public university, will be increasingly recognized as a national leader for educating high-achieving, motivated students who seek an individualized and transformative experience at an institution that:
- Offers premier undergraduate and graduate programs that integrate traditional knowledge and methods with emerging ideas and innovations
- Generates knowledge through high-quality research, scholarship, and creative activities
- Supports student learning and development inside and outside of the classroom
- Serves the region, state, nation, and world through its commitments to responsible stewardship, meaningful civic engagement, cultural enrichment, and the development of global citizens
Mission
We at Illinois State University work as a diverse community of scholars with a commitment to fostering a small-college atmosphere with large-university opportunities. We promote the highest academic standards in our teaching, scholarship, public service and the connections we build among them. We devote all of our resources and energies to creating the most supportive and productive community possible to serve the citizens of Illinois and beyond.
Values
Pursuit of Learning and Scholarship
Illinois State University works with students as partners in their educational development inside and outside of the classroom so that students come to appreciate learning as an active and lifelong process. The University contributes new knowledge through research, scholarship, and creative activities in which all students, faculty, and staff are encouraged to participate. Faculty members embrace a balanced teacher–scholar model that values their contributions as teachers (facilitators of learning) and scholars (creators and discoverers of knowledge and information).
Individualized Attention
Illinois State University provides a supportive environment that places all learners at the center of teaching and scholarship. Innovative curricular and cocurricular programs, strong student-faculty-staff connections, and superior student services focus on each student as an individual. The University fosters academic and personal growth, recognizes unique educational aspirations, and acknowledges that each faculty and staff member is integral to student success.
Diversity
Illinois State University affirms and encourages community and a respect for differences by fostering an inclusive environment characterized by cultural understanding, ethical behavior, and social justice. The University supports a diverse faculty and staff who mentor a diverse student population. The University endeavors to provide opportunities for all students, staff, and faculty to participate in a global society.
Integrity
Illinois State University promotes an environment defined by the highest ethical standards. Leadership of the University is characterized by stability, adherence to shared values, collaborative decision making, and accountable stewardship of all university resources. Members of the University community work collaboratively through shared governance to ensure the success of the University and are dedicated to making ongoing improvements, always enhancing their contribution to Illinois State University and building on prior accomplishments. Teaching and learning, including research and creative activities, are conducted at the highest level of academic quality and integrity.
Civic Engagement
Illinois State University prepares students to be informed and engaged global citizens who will promote and further the goals of society. The University promotes active learning experiences through which students will gain an awareness and understanding of civic engagement as a lifelong responsibility. The University partners with business, industry, government, and educational entities providing leadership in local, statewide, national, and international initiatives; expanding service and outreach; and enhancing financial support for instructional, scholarly, and service activities.
Illinois State University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding affirmative action, nondiscrimination, and anti-harassment. Illinois State University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, order of protection, gender identity and expression, ancestry, age, marital status, disability, genetic information, unfavorable military discharge, or status as a veteran in employment, educational programs and activities, or admissions. Inquiries or complaints may be addressed by contacting the director of the Office of Equal Opportunity and Access by email at EqualOpportunity@IllinoisState.edu, by calling (309) 438-3383, or by mail at Illinois State University, Campus Box 1280, Normal, IL 61790.
- Website
- https://hr.illinoisstate.edu/prospective/opportunities/
- Telephone
- 309-438-8311
- Location
-
Campus Box 1300
Illinois State University
Normal
Illinois
61790
US
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