Director of Systems and Operations

Stanford University

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Job Details

Director of Systems and Operations
University Budget Office, Stanford, California, United States

Schedule: Full-time
Job Code: 4143
Employee Status: Regular
Grade: M
Requisition ID: 95125


The University Budget Office (UBO) at Stanford University reports directly to the Provost and is responsible for the processes and policies related to the university's $8.2 billion consolidated budget, including planning and managing the annual budget process, developing the Consolidated Budget, managing the university's general fund and allocations from it, and managing various budgeting systems. The UBO partners with the CFO's office in the setting of financial policies and the analysis of their impact on university resources and operations. It also supports the President and Provost in the allocation of central resources to the university's highest priorities. The UBO performs financial and budgetary analyses that support critical decision making by the Vice Provost for Budget and Auxiliaries Management, the Provost, other senior management, and the Board of Trustees. The UBO strives to deliver excellent customer service, analytical support, and guidance on best practices for using the budget to promote strong financial management throughout the university.

The Director of Systems and Operations reports to and works closely with the Director of Budget Management in crafting strategies related to budgeting systems used campus-wide as well as strategies for training and educating financial personnel throughout the university. This position will be fully responsible for implementing those strategies through the leadership of two teams within the UBO:
  • The Budget Systems team, whose key areas of responsibility are (a) design, implementation, and management of the university's primary budgeting/planning system (currently Tidemark) and processes, including integration with other university systems, (b) business management of supporting budgetary systems (iBudgets and Transfer Administration System) and collaboration with University IT to address bugs and enhancement requests for these systems, and (c) provisioning of additional reporting resources for UBO analytical colleagues, such as Tableau or ad-hoc business intelligence reports.
  • The Operations and Education team whose key areas of responsibility are (a) leading user support, outreach, documentation, and training related to the budget process, budget systems, and general financial concepts such as the university's endowment, (b) managing delegation of financial authority and system access and approval roles to university budget officers and their staff, and (c) managing and improving the integration of efforts across the entire UBO that also includes the Planning and Analysis team.

This incumbent in this role will also collaborate on an ad-hoc basis with UBO colleagues and/or other university offices on university financial analyses, policies, and financial information systems design and implementation. The combination of regular duties and these ad-hoc projects means that the incumbent will regularly be responsible for activities affecting the university at all levels and impacting a wide range of units and people, from senior officers to department administrators.

Candidate Expectations
  • Direct staff and provide leadership to achieve goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, professional development and accountable for the performance of direct reports.
  • May independently or in collaboration with human resources managers, guide supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Develop and direct strategic plans for organization or program(s) managed. May develop multi-year business plans. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise senior leadership. Make decisions that establish objectives for the overall direction/operation of a significant organization. Oversee allocation of all resources.
  • Evaluate the effectiveness of the organizational structure and programs to ensure success, development of employees and appropriate use of staff resources
  • Responsible for the financial viability and success of the organization, including long term planning. Advise senior management on programmatic and policy development. May provide input to university leadership on institutional administrative policies and guidelines.

Minimum Requirements:
  • Education & Experience
    • Bachelor's degree and seven years of relevant experience in administrative and financial management, or combination of education and relevant experience.
  • Knowledge, Skills and Abilities
    • Demonstrated leadership, supervisory, planning and change management skills.
    • Excellent oral and written communication skills. Able to influence people, solve problems, trouble shoot, think creatively and resolve conflicts.
    • Advanced financial expertise in budget planning, and financial forecasting.
    • Advanced analytical and problem solving skills Strong knowledge of industry standards and/or regulatory requirements.
    • Subject matter expertise for area(s) of responsibility.
  • Certifications and Licenses:
    • None

Physical Requirements*:
  • Constantly perform desk-based computer tasks. Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds
  • Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:
  • Occasionally work evenings and weekends.

Work Standards:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

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