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Admin Assistant NEMAC/NCCHW/STEAM

Employer
University of North Carolina at Asheville
Location
Asheville, NC

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Job Details

Posting Number:

S0470

Classification Title:

Administrative Support Associate

Overall Position Competency:

Advanced

Working Title:

Admin Assistant NEMAC/NCCHW/STEAM

Position Number:

000138

FLSA:

Exempt

NC Salary Grade Equivalency:

GN06 (For employment/re-employment priority purposes only)

Recruitment Range:

$38,000 - $41,000

Position Summary:

This position serves as the primary administrative assistant and office manager for the National Environmental Modeling and Analysis Center (NEMAC), NC Center for Health and Wellness (NCCHW) and the STEAM Studio. The employee in this position provides administrative assistance to the Directors of these three departments in a shared administrative role. Duties include:

  • serving as the first point of contact for program inquiries and questions
  • file, electronic files, and record maintenance
  • ordering of supplies, deposits, budget management, purchase orders, and check requests
  • travel requests and reimbursements
  • calendar management
  • schedule meetings, set up virtual and physical meeting rooms and reserve meeting spaces as needed
  • notetaking for internal team meetings, as needed
  • copying, scanning, collecting signatures on pdf forms
  • assisting with logistics and information related to center searches and/or the hiring of student and temporary employees.
  • serves as a public contact for providing information on campus resources and policies
  • promotion of departmental information and events, this may include supporting event planning, social media campaigns, marketing, or news releases.
  • website maintenance, which may be heavier in this position due to the various programmatic support needs.

This position requires a flexible person who can meet the needs of three different departments with various missions and support needs.

Division:

Academic Affairs

Department:

NEMAC

Full-Time / Part- Time:

Full-Time

Months per Year:

12 Months

Time Limited Position:

No

If time-limited, length of assignment:

Not Applicable

Minimum Education/Experience/Skills:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Education/Experience/Skills:

  • A Bachelor’s Degree and 1-2 years of administrative and office management experience, an Associate’s degree and 3-5 years of administrative and office management experience, or a high school diploma and 5 years or more of administrative and office management experience is preferred.
  • Strong written and verbal communications skills, for internal communication with Center teams and University staff and faculty as well as Center external partners and “customers”.
  • Experience with various office technology such as Word, Excel, Access, PowerPoint, Google Docs, Google Drive, Zoom, Google Meet, and website maintenance.
  • Experience invoicing, budget and fund management.
  • Previous experience with the Banner system and Chrome River is preferred.
  • Strong ability to multi-task, and a high degree of accuracy in maintaining files and information.
  • Experience working in a higher education environment would be a plus.

Work Schedule and Hours:

Typical hours are Monday-Friday from 8:00am-5:00pm. Occasional time on evenings and weekends may be needed to meet the needs of the department.

Competency Profile:

http://oshr.nc.gov/state-employee-resources/classification-compensation/comp-profiles

Special Instructions Summary:

Community Expectations
During this time it is important that the community understand how UNC Asheville operates and what is expected of community members as we work together to prioritize everyone’s health and safety. Please see UNC Asheville’s Community Expectations for more information.

Application InformationApplications must be submitted online no later than 11:59 p.m. (EST) on the closing date for each specific position. Please note that any documents submitted to Human Resources or the hiring departments become property of UNC Asheville and will not be returned. Official verification from each college/university you have attended are required upon employment, and will be requested directly from the college/university by Human Resources or from the National Student Clearinghouse. Any expense will be the responsibility of the employee. Educational degrees must be from an appropriately accredited institution. If no applicants apply who meet the required competency and training and experience requirements, management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. It is the policy of UNC Asheville to conduct pre-employment background investigations on all candidates selected for employment. If hired, the candidate will be required to submit proof of eligibility to work in the United States. New employees are paid only by direct deposit to the financial institution of their choice.

Posting Date:

06/16/2022

Closing Date:

07/06/2022

Open Until Filled:

No

Organization

The University of North Carolina Asheville offers a singular experience for original minds.

We’re the original and only liberal arts campus in the University of North Carolina system. We break down conventions, overcome obstacles, expand horizons. We dare to connect curiosity and critical thinking, courage and challenge, imagination and impact, opportunity and responsibility. When the world looks down, we look up.

We’re a public resource that draws on a deep history to make a profound impact—on our students and on the world. We founded the National Conference on Undergraduate Research. Our STEAM Studio helped to produce the largest public art installation ever shown in Times Square. We offer majors and concentrations that re-tool the liberal arts and sciences for new challenges and new opportunities. We live in one of America’s great small cities, a mountain town with wit and grit, with an artist’s eye and an explorer’s heart.

We are the originals. We’re rooted in the Land of the Sky, at the intersection of what’s known and what’s possible. This is an education that’s affordable, adaptive, and endlessly relevant. This is an experience where every path leads to a new vista, where there’s room for every voice, and where the future is a frontier—vast and bright and close enough to touch.

UNC Asheville’s national reputation for empowering human potential is rooted in its unique student-centric public liberal arts and sciences mission. UNC Asheville thrives on close-knit connections among students and their faculty and staff mentors. The University’s 3,300 students are innovative, ethical, creative and resilient leaders who seek to understand complex global challenges and find creative, sustainable solutions that benefit our communities and the world. More than 65 percent of UNC Asheville students conduct applied research alongside faculty experts. UNC Asheville consistently ranks as a national top 10 Public Liberal Arts and Sciences University by U.S. News & World Report, and on its list of Most Innovative Schools. UNC Asheville regularly earns several national top 20 rankings in The Princeton Review’s “The Best 386 Colleges,” including Best Quality of Life, Town-Gown Relations, and UNC Asheville has ranked in the top two nationally for the “Best Schools for Making an Impact,” in The Princeton Review’s “Colleges that Pay You Back.”

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