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Program Manager, Volunteer Strategy

Stanford University
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Job Details

Program Manager, Volunteer Strategy
Office of Development, Stanford, California, United States

Schedule: Full-time
Job Code: 4121
Employee Status: Regular
Grade: H
Requisition ID: 94190

Stanford Medicine, which comprises Stanford University School of Medicine, a premier research-intensive medical school; and Stanford Health Care, nationally recognized for quality patient care and leading-edge technology - seeks a creative and innovative Director of Volunteer Strategy to be part of the volunteer engagement team in Medical Center Development (MCD). MCD supports hope and healing close to home and around the world by building long term relationships with donors to maximize philanthropic investments in Stanford Medicine for innovation in teaching, research and care. With Stanford's donor-centric approach to development, every staff member within MCD plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

This role is ideal for someone who thrives in a fast-paced environment and enjoys being part of a collaborative team. You will work with frontline fundraising staff, internal partner teams, and other university staff to support the most rewarding and engaging experience for Stanford Medicine's philanthropic volunteers. You will also exhibit patience, flexibility, sharp attention to detail, a high level of professionalism, a strong sense of priorities, and a superb level of tact and discretion.

Position summary and purpose: The Program Manager will assist in developing robust plans for a volunteer structure to shape MCD's most important volunteer plans through the next university-wide comprehensive fundraising endeavor and beyond. You will assist in crafting engaging and strategic meetings from scheduling to flawless execution and considered follow-up with a view to recognizing and leveraging volunteers as essential partners to maximizing success. The Program Manager will also serve as a staff member of the Office of the Associate Vice President, creating briefings and doing research and analysis on behalf of the AVP.

Your responsibilities include*:
  • Project management support for meetings of the Stanford Medicine Cabinet: deadline/deliverable management, sending communications and tracking RSVPs, location and logistics coordination, meeting materials/presentations creation, and day-of meeting execution
  • Assist in the planning and execution of bespoke events for high-level volunteers to drive forward key fundraising objective, including list development and data management
  • Coordinate with colleagues both at MCD and in the larger Office of Development on meeting content
  • Closely collaborate with colleagues on other teams on executing Frontiers in Medicine, Medical Center Development's marquee annual event
  • This team member will engage with a multitude of individuals, including faculty, university officers and staff, volunteers, donors, alumni, non-alumni and friends and others outside Stanford during the course of their work.
  • As needed and when feasible in relation to other duties, provide project support for the Associate Vice President in terms of briefings, research and analysis, drafting communications etc.
  • Overseeing budget and monitoring and approving expenditures related to meetings.
  • A commitment to promoting and supporting an environment of diversity and inclusion.

* - Other duties may also be assigned

To be successful in this position, you will bring:
  • Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
  • Superior writing and editing skills
  • Demonstrated record in building strong relationships across diverse groups of stakeholders
  • Ability to remain calm and flexible in the face of multiple priorities, shifting circumstances and the demands of servicing a large client base
  • Ability to work both independently and as part of a team
  • Initiative and ownership of projects.
  • Superb level of tact and discretion

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • May work extended hours or weekends.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or opportunities to audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speaker.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.

*Only candidates that submit a resume and cover letter will be reviewed.

*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Change the world. And yourself.

Stanford University has changed the world, over and over again.

We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career. 

At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.

Stanford Facts at a Glance

Opened 1891

Student Enrollment

  • Undergraduates: 6,980
  • Graduates: 8,897


  • 8,180 contiguous acres in six governmental jurisdictions
  • Nearly 700 major buildings
  • 97% of undergraduates live on campus


  • 5,300 externally sponsored projects
  • $1.33 billion total budget


  • 2,043 faculty members
  • 21 Nobel laureates are currently members of the Stanford community
  • 5:1 student to faculty ratio

Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

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