Admin Assistant III- Military Science

Description
Classified Staff 

Applications for this position will be accepted through July 19, 2022

Candidates are required to submit the following to be considered for this position:

    Resume, with date ranges, whether it was full or part time, and hours per week worked.

    DD-214 for veteran applicants.

    Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

    Cover letter

    Unofficial transcripts

What We Offer:

    The salary for this position generally starts at $44,928 - $54,408 yearly. 

    This position has been determined to be eligible for overtime (non-exempt) under the Fair Labor Standards Act (FLSA).

The University of Colorado Colorado Springs offers excellent benefits, some of which include

    Medical insurance, with the lowest cost option being $0 to the employee

    Dental, Vision, Life and Disability insurance

    Generous paid vacation and sick time accruals (starting 8 hours of vacation and 6.66 hours of sick accrued per month, prorated if part-time)

    Mandatory retirement plans. Employees contribute 5% of their annual compensation. CU doubles that and contributes 10%

    Tuition Assistant Benefit available to you or a dependent

    Paid Parental Leave after 12 months of employment

    Off Campus Housing Resources

Work Location: Onsite; position may be partially remote, based on the semester-to-semester need of the department, as determined by the supervisor.

Description:

The Military Science Department within the College of Letters, Arts and Sciences invites applications for an Administrative Assistant III. This position serves as the university liaison between UCCS and Army ROTC. Under limited supervision, position includes project management and special event coordination, recruitment and cadet retention support, purchase, and travel card management; program budget management, marketing and social media updating, cadet support, and outreach and fundraising responsibilities. Position is also required to demonstrate the State Core Competencies at all times and at the highest level.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,000 undergraduate and 1,800 graduate students. UCCS offers 53 undergraduate degree programs, 24 graduate degree programs, and 8 doctoral programs. UCCS is also home to the world’s only Bachelor of Innovation TM program, which allows our graduates to master multi-disciplinary skills and graduate ready to create real change in the world. UCCS was recently classified as a “High Research Activity” university by the Carnegie Foundation and takes pride in being the only higher education institution in southern Colorado that explicitly includes research as part of its mission. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of offices – First Year Experience, Excel Centers, Academic Advising, and the Career Center just to name a few. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus.

The city, which was recently ranked as the number two Best Places to Live by U.S. News & World Report in 2022, known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song “America the Beautiful” and a must-see for residents and visitors alike. The 14,115-foot summit is just one of dozens of area attractions, including scenic trains, museums, parks, a zoo and more. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state’s best recreation opportunities.

The key responsibilities include:

    Liaison between UCCS and Army ROTC

      Interacts with and has knowledge of campus departments, procedures, systems, and regulations to facilitate decision-making and advisement of Military Science team and cadets.

      Routinely coordinate with other campus elements external to the department to maintain open lines of communication and good visibility for the department on campus to include coordination with student clubs, LAS and other colleges, and alumni.

      Department has students spread across every college on campus. Individual contributor to collaborative problem-solving team in bi-weekly command and staff meetings, and weekly cadet-driven meetings.

    Fiscal and Budgetary Management

      Maintains purchase and travel cards according to state and university spending guidelines.

      Creates and maintains department university budget on a weekly, monthly, and yearly basis.

      Create projection reports for budget monitoring.

      Tracks and manages student funds, and any related tax reporting. Provides guidance and oversight to cadets on fiscal matters.

      Approves and processes office and travel-related expenses for departmental accounts.

    Marketing, Recruiting, and Social Media Management

      Maintenance and oversight of departmental website, social media outlets, departmental brochure, and assists with constituent/alumni newsletters.

      Facilitates recruiting operations of current high school and college students to recruit as potential new cadets to the UCCS ROTC program.

    Military Systems Access and Document Analysis

    Access and interpret military-related documents to facilitate military human resource processing of cadets.

    Requires knowledge of military structure and security clearance to access Cadet Command systems.

Project/Special Event Management

Coordinates, oversees, budgets and expenses high-visibility annual events, to include military ball, dining in, and commissioning and awards ceremonies.

Assists in the coordination of any other departmental events as needed.

Program Outreach and Fundraising

Assists in outreach initiatives with organizations such as Colorado Springs Olympic City USA, Colorado Springs Switchbacks, Colorado Springs Sky Sox, and Colorado Sports Corps.

Works with University of Advancement, alumni, and local organizations to secure possible donations, grants and endowments for the department.

Office Administration

Establishes workflow processes, and designs and implements office administrative procedures, record-keeping systems, and operational standards.

Executes timely and accurate completion of documents and information for communication with internal and external constituents.

Duties also include administrative support to the department head, including maintaining his calendar.

Administrative support and project management provided to Military Science department personnel as needed. Facilitates university onboarding and departure of cadre/instructors and staff.

Candidates must understand and comply with the following:

  • Successfully pass a background check

  • Pre-employment Drug Testing

  • Drug Free Workplace 

Tentative Search Timeline: 

    Priority date for applications is July 19, 2022. However, this position will remain open until filled. 

    The potential dates for interviews will be the week of August 1, 2022.

    The potential employee start date is September 1, 2022.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check. 

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.



Qualifications
Minimum Qualifications:

    3 years of experience in an occupational field related to the work assigned to the position

    Appropriate education will substitute for the required experience on a year-for-year basis.

Physical Requirements:

While performing the duties of this job, the employee is frequently required to move. Employee may occasionally be required to have long periods of sitting, moderate bending, moderate energy requirements and fine motor skills. The employee may occasionally lift and/or move up to 20 pounds.



Job Category: Administrative Support and Related
Primary Location: Colorado Springs
Schedule: Full-time
Posting Date: Jun 28, 2022
Unposting Date: Ongoing

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