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Administrative Associate, Student Organizations & Involvement

Employer
Florida State University
Location
Tallahassee, FL

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Job Details

Job Title: Administrative Associate, Student Organizations & Involvement
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 52261
Department

The Division of Student Affairs Department of Student Engagement is seeking a dependable, organized, and collaborative professional to fill its Administrative Associate position in the Office of Student Organizations and Involvement. This position oversees the daily operations and customer service for the Student Organizations & Involvement area. This position includes hiring and supervising OPS and Work Study student staff, assisting with the student organization recognition process, maintaining appropriate records, and liaising with campus departments including ITS and Facilities.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Responsibilities Provide daily leadership, supervision, staff development, and evaluations for Student Assistants. Conduct the interview, selection, training and scheduling process for Student Assistants. Assure that Student Assistant timesheets are completed accurately and are approved by payroll deadlines. Provide exemplary customer service for all individuals in contact with the Student Organizations & Involvement area. Communicate any outstanding needs with appropriate staff members in a timely manner. Assist with the semesterly student organization recognition process. Interpret and assure that university policies and procedures are followed by students and student organizations.

Liaison with IT, maintenance, and other departments as necessary to maintain a comfortable working environment for Student Engagement staff. Maintain appropriate records, supplies, and equipment for Student Engagement. Serve as backup for human resources and payroll processes, including payroll preparation or certification, time and leave entry/tracking, appointment paperwork, purchasing, and travel authorizations. Manage departmental supplies and inventory. Effectively communicate within the Student Engagement department as well as with campus and community partners. Attend Student Organizations & Involvement and Student Engagement staff meetings and professional development opportunities through the department, division, and university. Support major departmental and divisional initiatives including assisting with event preparations, set-up, and support.

Work in conjunction with Program Director of Student Organizations & Involvement to manage and maintain appropriate office files and budget records. Demonstrate fiscal responsibility when utilizing appropriate department funding for supplies and staff development. Ensure university policies and procedures are followed for any spending.

Qualifications

High School diploma or equivalency and three years experience; or a combination of post high school education and experience equal to three years.

    Ability to demonstrate effective customer service skills.Ability to perform basic mathematical calculations.Knowledge of office practices, procedures, and etiquette.Knowledge of applicable computer applications, including Microsoft Office Suite (Excel and Outlook).
University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Organization

Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.

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