Administrative Assistant Location:
Tallahassee, FL Regular/Temporary:
Regular Full/Part Time:
Full-Time Job ID:
Department of Nutrition and Integrative Physiology
College of Health and Human Sciences
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.
Responsible for inputting and updating departmental course offerings through Student Central; Schedule of Classes and Course Catalog, as well as Ad Astra-Room Assignment. Responsible for entering the textbooks and instructional materials both required or recommended for use in each course section. Responsible for processing drop/add and mandatory first day attendance course changes. This includes regular courses, DIS, special topics, etc. Serves as back-up to Human Development & Family Science in registering students for classes and building classes.
Process offer letters and appointments for Nutrition & Integrative Physiology graduate assistants, OPS, and courtesy appointments. Ensures the department is compliant with HR departmental and university policies and procedures. Works with international students via the Center for Global Engagement to facilitate visa applications.
Serve as the department of Nutrition & Integrative Physiology travel representative. Responsible for handling all internal auxiliary billing for the department. Responsible for all Purchasing Card orders for the department. Serve as a back-up processor for purchase orders.
Answer main department phone line and assist students and faculty as needed. Responsible for daily mail distribution. Responsible for accepting and logging packages upon arrival and for notifying students and faculty in a timely manner. Reports repairs to Facilities as needed. Responsible for annual department inventory and surplus activities.
Responsible for taking minutes at departmental faculty meetings. Responsible for requesting keys/security card swipe access.
High School diploma or equivalency and two years experience or a combination of post high school education and experience equal to two years.
- Ability to adhere to ethical and business practices and promote ethical behavior.
- Ability to demonstrate effective customer service skills.
- Ability to establish and maintain effective working relationships.
- Ability to prioritize, organize, and perform multiple work assignments simultaneously.
- Knowledge and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
- Knowledge of office practices, procedures, and etiquette.
- Ability to perform assigned responsibilities with minimal supervision
- Knowledge of Microsoft computer applications and basic computer functions
A detail-oriented individual who likes working with a department that is very research oriented. Someone who is organized, is a problem-solver and who can work well under pressure. Self-management of time, good communication skills, and the ability to organize your tasks and meet deadlines is required. Committed to service excellence. Works independently but can also work as a team player when needed.
Typical Day/Working Environment:
Answer main department phone line and assist students and faculty as needed. Responsible for daily mail distribution. Responsible for accepting and logging packages upon arrival and for notifying students and faculty in a timely manner.
For questions on this position, please contact Marian Sumner at 850-644-5468 or email [email protected]
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
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This is an USPS (University Support Personnel System) position.
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Criminal Background Check
This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.
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Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.