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Diversity Programs & Fellowships Manager (Propel)

Stanford University

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Administrative Jobs
Institutional & Business Affairs, Diversity & Inclusion, Program Administration
Position Type
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Diversity Programs & Fellowships Manager (Propel)
School of Medicine, Stanford, California, United States

Schedule: Full-time
Job Code: 4121
Employee Status: Regular
Grade: H
Requisition ID: 95116

The Propel Postdoctoral Scholars Program, which reflects Stanford University's commitment to creating and supporting a diverse and inclusive postdoctoral community, seeks an independent, creative, and energetic Program Manager to build on its nascent success. Reporting to the Director of Postdoctoral Training in the Office of Postdoctoral Affairs (OPA), with a dotted line to the faculty lead for the Propel Postdoctoral Scholars Program, the Propel Program Manager will be the administrative lead and primary representative for Propel. Candidates should be highly organized self-starters, comfortable with autonomy, and embrace opportunities to tackle new problems and challenges as part of a dynamic team within the university. A commitment to diversity, equity, inclusion, and belonging is fundamental to the role.

As Propel enters its second year, the Manager will work to assess and optimize processes. This person will serve as the primary contact for postdocs and faculty participating in or inquiring about Propel. Charged with supporting the full recruitment-retention-advancement cycle, this role will implement marketing and recruitment, application and review processes, appointment and onboarding, and serve as advisor and advocate to Propel scholars and their communities throughout their time at Stanford. This position also entails programmatic duties: helping to identify needs, co-developing personal and professional development opportunities, and managing full event planning and soup-to-nuts implementation of small- to large-scale programs and events. This role also has significant operational duties, including integrating multiple systems (knowledge of SmartSheet is a plus), budget development and management, and committee and faculty coordination. Independently driving and managing these multiple, often competing programmatic and operational work areas will require this person to have a clear understanding of the strategic landscape, manage frequently shifting priorities, and work to established and emergent deadlines with confidence. The ideal candidate for this role is an independent and collaborative individual who is adept at managing frequently changing priorities and with strong administrative and organizational acumen; passion for issues of diversity, equity, and inclusion; and an interest in advising and mentoring trainees.

As a part of the OPA team, the Propel Program Manager also contributes to overall DEI efforts on behalf of the postdoctoral scholar community. This role is expected to develop subject matter expertise in supporting diverse trainees, including developing, implementing, and assessing a variety of interventions that support postdoctoral scholar recruitment, progress, retention, and advancement into faculty careers, especially for those from backgrounds underrepresented in academia. This is a team-wide goal for OPA, and developing and disseminating best practices within Stanford and beyond is one of our core values.

Core Duties
  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function.
  • Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
  • May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
  • May direct staff to perform various tasks and assignments. May also supervise staff.

Education & Experience (Required)

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities (Required)
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

Desired Qualifications
  • Previous experience in program coordination, postdoctoral administration, student services, or related field with focus on postdoctoral scholars and/or graduate students
  • Knowledge of Stanford administration systems preferred
  • Detailed knowledge of the range of challenges that postdocs and/or graduate students encounter; strong ability to identify needs and help provide for those needs
  • Strong communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and management
  • Advanced analysis and problem solving skills
  • Advanced customer service skills
  • Advanced computer skills, including experience with Microsoft Office Suite
  • Advanced project management skills
  • Marketing, social media and event planning experience

Physical Requirements
  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

Working Standards
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Please note: Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Change the world. And yourself.

Stanford University has changed the world, over and over again.

We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career. 

At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.

Stanford Facts at a Glance

Opened 1891

Student Enrollment

  • Undergraduates: 6,980
  • Graduates: 8,897


  • 8,180 contiguous acres in six governmental jurisdictions
  • Nearly 700 major buildings
  • 97% of undergraduates live on campus


  • 5,300 externally sponsored projects
  • $1.33 billion total budget


  • 2,043 faculty members
  • 21 Nobel laureates are currently members of the Stanford community
  • 5:1 student to faculty ratio

Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

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