Records Management Technician - Records Management Analyst - 516731
- Employer
- The University of Alabama
- Location
- Tuscaloosa, AL
View more
- Administrative Jobs
- Academic Affairs, Research Staff & Technicians
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Pay Grade/Pay Range: 54 Hourly (non-exempt) - Minimum - $ 11.89 Midpoint - $ 15.82
Department/Organization: 301102 - Advancement Services
Normal Work Schedule: Monday-Friday 8:00am to 4:45pm
Job Summary: The Records Management Technician is responsible for researching, adding, updating, editing, and validating data in one or more databases.
Additional Department Summary: The Records Management Analyst is responsible for maintaining a comprehensive management system by performing duties of a technical support nature. Duties may include data input, running custom queries and reports, import/export data from custom software, verification and analysis of data at an advanced level with some variety and complexity. The Records Management Analyst is responsible for adding, updating and correcting the pertinent data constituents of the University into the University Advancement database system (DENNY), based on current policies and procedures. This position researches information and confirms the accuracy of the information being kept on all constituents, including donors, alumni, students, faculty and staff, in a variety of processes and projects in a timely manner. This position requires a deep attention to detail to interpret, validate, correct and update data to be added to the database where appropriate, using a variety of online tools and software to help accomplish this. A high degree of judgment is involved in establishing accuracy of information and correct coding and integration of data.
Processes to update data in Denny include email updates sent from a variety of services, address validation programs, scheduled automated programs, in-office employment update reports, batch processes involving any number of records (graduation, Tide Pride, FATE batches, etc.), the review of donations to the University, online update requests from various colleges across campus, data lists created in Denny and record updates from constituent themselves via telephone calls and email. Other processes could be developed at any time to properly update constituent data.
Required Minimum Qualifications: High school diploma or GED and two (2) years of general office experience to include some work with various software programs; OR Associate's degree or higher and some office experience to include some work with various software programs; OR Bachelor’s degree and some work with various software programs.
Skills and Knowledge: Position specialties include, but are not limited to, understanding and accurately processing biographical updates that include name changes, employment information, address / phone updates, relationships, and level of education, along with the ability to use and comprehend relational databases at a significant level. This position also specializes in the use of various online tools, including Banner (student education and registration database), LexisNexis, Ancestry, various social media including LinkedIn and Facebook, and Excel. Other tools and processes could be added at any time. This position serves the entire university community, as the University Advancement database (DENNY) is used by offices and colleges across the University of Alabama campus.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster
Organization
The University of Alabama embodies an academic community that demands excellence in teaching, research and service and provides an inclusive, nurturing environment for the discovery of knowledge and the development of well-rounded leaders. Founded in 1831 as Alabama's first public college and known as the Capstone of Higher Education, UA provides a premier undergraduate and graduate education built upon global engagement, high-quality scholarship, outstanding teaching, and diversity and inclusivity throughout the community.
Our Mission
The University of Alabama will advance the intellectual and social condition of the people of the state, the nation and the world through the creation, translation and dissemination of knowledge with an emphasis on quality programs in the areas of teaching, research and service.
Our Vision
The University of Alabama will be known as the university of choice for the best and brightest students in Alabama, and all students who seek exceptional educational opportunities. The University of Alabama will be a student-centered research university and an academic community united in its commitment to enhance the quality of life for all Alabamians and the citizens of the nation and the world.
Our Core Values
The University of Alabama is committed to:
- Undergraduate education that produces socially-conscious, ethical and well-rounded leaders who are grounded in their subject matter and capable of controlling their own destinies.
- Graduate education that is deeply vested in subject matter knowledge, professional content, research skills and creative activity.
- Public outreach and service that is held in the highest regard and fosters impactful public engagement to enhance the quality of life for the citizens of Alabama, the nation and the world.
- Campus life that embodies collaboration, collegiality, respect and a culture of inclusivity.
Our Strategic Goals
- Provide a premier undergraduate and graduate education that offers a global perspective and is characterized by outstanding teaching, high-quality scholarship and distinctive curricular and co-curricular programs. Increase the University’s productivity and innovation in research, scholarship and creative activities that impact economic and societal development.
- Enrich our learning and work environment by providing an accepting, inclusive community that attracts and supports a diverse faculty, staff and student body.
- Provide opportunities and resources that facilitate work-life balance and enhance the recruitment and retention of outstanding faculty and staff.
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