Administrative Assistant
- Employer
- Hofstra University
- Location
- Hempstead, NY
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Health & Medical Services
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Responsibilities include, but are not limited to:
•Serves as the first line of administrative support between members of the student body, members of the staff and faculty and members of the Office of Student Affairs.
•Supports the Associate Dean of Student Affairs with communication between administration and the student body and escalates concerns as needed.
•Manages ongoing projects, such as student body class attendance, assisting the Coordinator of Student Affairs with tasks related to fiscal management and assisting the Coordinator of Student Leadership & Engagement with logistics related to student events.
•Supports the Office of Student Affairs with annual projects such as uniform orders for white coats and EMTs, purchase orders, updating student listservs, and managing ZSOM individual locker assignments and Club Locker Room assignments.
•Assists with the Student Health Insurance Plan (SHIP) and student disability insurance, as needed.
•Collaborates with Employee Health Services and the Office of Student Records to secure items needed for health compliance, particularly for incoming students and intermittently for other members of the student body.
•Collaborates with other team members and all departments across the medical school, Hofstra University and Northwell Health to assist with coordination of major events on and off campus including: Orientation, White Coat Ceremony, Match Day and Graduation.
•Utilizes independent judgement in the planning and prioritization of a diversified workload.
•Assists with other administrative tasks, as needed.
Qualifications:•Bachelor’s Degree and at least three years of progressive experience providing administrative support in a fast-paced, intellectually challenging environment.
•Superior organizational, verbal and written communication skills.
•Demonstrated customer service experience.
•Ability and willingness to use discretion in regular communications with students, faculty, physicians and administration at Hofstra University, the School of Medicine, and the Northwell Health System.
•Demonstrated commitment to creating an equitable and inclusive environment for all learners.
•Experience working with and serving people from a variety of culturally diverse backgrounds.
•Ability to maintain efficiency and accuracy while demonstrating exceptional collaborative skills.
•Advanced ability to use current software, including Microsoft Office products, Google Docs and virtual meetings.
Application Instructions:For consideration, please send a cover letter with salary requirement and resume to: SOMrecruit@hofstra.edu. Please indicate “Administrative Assistant” in the subject line.
Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open until filledDate Posted: 06/24/2022Posting Number: 896693-22
Organization
Working at Hofstra University
Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere. At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.
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