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Study Abroad Program Manager

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Study Abroad Program Manager
Vice Provost for Undergrad Education, Stanford, California, United States

Schedule: Full-time
Job Code: 4121
Employee Status: Regular
Grade: H
Requisition ID: 95109

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford.

The Bing Overseas Studies Program (BOSP) is seeking a Program Manager responsible for the development and management of short-term, faculty-led, education abroad programs. In this role, you will exercise a high degree of independence and judgment in solving problems, executing and completing projects, and interacting with colleagues and managers throughout the University, as well as faculty, students, and parents. You will act as a collaborative member of BOSP's vibrant Student and Academic Services team.

The Bing Overseas Studies Program (BOSP) offers Stanford undergraduates the opportunity to study abroad while remaining enrolled at Stanford and is considered an integral part of the Stanford curriculum. The demographic breakdown of BOSP participants closely mirrors that of the entire Stanford population. Approximately 50 percent of each graduating class studies abroad on a BOSP program during their undergraduate career at Stanford.

Due to the high visibility of our programs and diverse cultural environments, BOSP places a high value on professionalism, teamwork, outstanding student services support, as well as excellent written and oral communication skills.

Your responsibilities will include:
  • Advocating for and representing the interests of BOSP. Advising faculty, students, and other constituents on matters pertaining to implementation of BOSP and University policies and procedures.
  • Management of the process for soliciting faculty proposals for short-term, faculty-led education abroad programs.
  • Assessing faculty program proposals for financial and operational feasibility and making recommendations to BOSP management for final program choices.
  • Management of request for proposal process for third-party providers, ensuring alignment between program goals and provider capabilities. In conjunction with BOSP senior staff and other stakeholders, managing process for selection of providers.
  • Coordination of advising and outreach, enrollment management, training, and orientation for all BOSP short-term, faculty-led education abroad programs.
  • Management of complex communications process and multiple, simultaneous relationships between faculty leaders, third-party overseas program providers, students, and other university officers, including setting expectations for faculty participation and advising on the development of program logistical plans.
  • Designing and preparing data analysis, reports, and other documentation on BOSP enrollment and other characteristics for oversight and other purposes to measure the general effectiveness of BOSP programs.
  • Assisting the BOSP Senior Leadership Team in critical incident response, including drafting communications to students, emergency contacts, and other stakeholders.
  • General oversight of program budgets including monitoring and approving expenditures.
  • May direct staff or student assistants to perform various tasks and assignments.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this position:
  • Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

*-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

In addition, preferred qualifications include:
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Experience with study abroad and familiarity with the operations of a study abroad office, its mission and business objectives, and practices.
  • Demonstrated ability to establish contracts, meet budgetary goals, and understanding of financial transactions.
  • Experience in a complex university environment with proven ability to work with students, parents, staff, and faculty in a sensitive and diplomatic manner. Understanding of and sensitivity to the diverse population of Stanford students.

About the Office of the Vice Provost for Undergraduate Education (VPUE)

For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, and undergraduate scholarships and fellowships. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one's research agenda. VPUE advocates for undergraduate education in collaboration with faculty, departments and schools across Stanford. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with phenomenal opportunities and fully realizing a liberal education at Stanford.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
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To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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