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Employment Specialist

Stetson University
DeLand, Florida, United States

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Administrative Jobs
Student Affairs, Career Services
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Employment Specialist

Tracking Code897 - 280Job Description

Under the supervision of the Director of Human Resources, the Human Resources Employment Specialist leads the strategic recruitment and staffing initiatives for Stetson University through effective planning and operational management; Develops creative and effective marketing, sourcing and selection processes to drive success in recruitment and retention outcomes; Analyze and assist in creation of efficient workflow processes for streamlined hiring; Promotes and drives diversity and inclusion in all selection processes; Provides a high level of support to hiring managers and the new hire onboarding and orientation process; Builds and maintains strong relationships with new and existing campus partners. Additionally, the position may provide support to the benefits and compensation functions, general office tasks and provides occasional assistance to Associate Vice President of Human Resources.


Employment duties will include, but not be limited to:

  • Managing efficient recruiting, interviewing and hiring systems and providing a positive candidate experience from the initial contact through onboarding
  • Promoting a diverse and inclusive hiring process while mitigating bias in the search process
  • Engaging in post hire efforts to identify and understand retention promotors
  • Processing all employment transactions such as new hires, employment changes and terminations to ensure compliance with University policies
  • Establishing, organizing, entering data and maintaining complex filing systems, including confidential materials and employment files
  • Providing reports on employee data such as hires, separations and change of status
  • Collaborating with the payroll department for payroll processing
  • Electronically reporting new hire I-9 form information to E-Verify and the State of Florida New Hire Reporting Center to maintain compliance
  • Providing support with annual audits
  • Assisting with tracking of annual evaluations
  • Managing human resources employment website and maintaining the University’s applicant tracking system
  • Assisting with improved workflow processes and creating efficiencies where possible
  • The position will interface with the public and employees of Stetson to provide general assistance and support in addition to the other human resources functional areas as needed
  • A commitment to inclusive excellence is required

Minimum Education: Bachelor's degree

Required Skills
  • Proficient user of technology applications (Word, Excel, etc)
  • Ability to work independently in a fast-paced environment where deadlines, detail and accuracy is essential
  • Highly developed interpersonal and communication skills required
  • Exercise of sound judgment and discretion is necessary as this is a highly confidential position

Preferred qualifications include:

  • Ellucian/Banner knowledge
  • Experience in Human Resources in a higher education setting
  • Fluency in web-based recruiting tools, social media platforms, and applicant tracking systems
  • Ability to communicate in Spanish
Required Experience
  • Bachelor’s degree and three (3) years of human resources staffing experience or a combination of degree, human resources experience and office experience
  • Experience with social media platforms for hiring initiatives and employment branding

Salary Grade: 6

Completed COVID-19 Vaccine status required

Job LocationDeLand, Florida, United StatesPosition TypeFull-Time/Regular


Stetson University is located in DeLand, Fla., with a second campus in Gulfport, Fla. and two satellite centers. Founded in 1883 by Henry A. DeLand as the DeLand Academy and later renamed Stetson University to honor its benefactor, John B. Stetson, the university has a storied history of leadership, values and significance. The university is home to many Florida firsts, including the first collegiate newspaper, the oldest schools of business administration and music, the first college of law and was the state's first private university to integrate.

But our story is about more than the buildings at our campuses and those who helped build them; it's really about our students.

The university is led by President Wendy B. Libby, supported by administrative offices which provide services and resources to students and faculty. Stetson University is home to 73 academic programs in four divisional areas and with undergraduate and graduate studies offered in many areas. The university is accreditedby numerous accrediting agencies, including the Southern Association of Colleges and Schools Commission on Colleges, and curriculum is closely aligned with the marketplace to prepare students for life after Stetson. Undergraduate leadership, research, volunteer service and participatory activities flourish at all four of the university's locations.

At Stetson University, graduation isn't the end goal. It's just one stop along the way as students pursue something greater for themselves and the world around them.

At Stetson University, we dare students to be significant.

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