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Administrative Support Specialist (13873)

Southern Illinois University Edwardsville
SIU Edwardsville Main Campus

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Working Position Title:Civil Service Classification: Office Support Specialist Position Title:Administrative Support Specialist (13873) Occupational Area:04 Department:665585 - School of Education, Health and Human Behavior Job Posting Description:

Illinois Residency Requirement: This position requires current Illinois residency to apply.

The Illinois Tutoring Initiative at SIUE is seeking qualified candidates for an Administrative Support Specialist position. The Support Specialist is a new position within the program and will provide clerical assistance to the program’s Director. The selected candidate will:
-Complete all new hire paperwork for tutors; develop and maintain tutoring schedules; and track attendance of tutors for tutoring sessions and ensure accuracy of time sheets.
-Maintain budgetary documents and ledger related to all grant office expenditures and create monthly budgetary spreadsheets.
-Create inventory listing of all tutoring equipment and materials as well as track equipment usage.
-Maintain department filing system, including confidential files regarding tutor matches.

Other duties and responsibilities may be assigned based on the needs of the program. This position serves as first point of contact for general tutor inquiries and is expected to provide exceptional professional and courteous customer service and guidance at all times. Ideal candidates will have K-12 experience as well as previous experience on large scale projects and/or grant funded projects. Applicants must be able to work successfully with diverse populations.

What is The Illinois Tutoring Initiative?

The Illinois Tutoring Initiative program, overseen by the Illinois Board of Higher Education, will focus on school districts disproportionately affected by the pandemic. The Illinois Tutoring Initiative will assist tutors and their K-12 students through strong training for tutors, available resources and materials, and direct connections to district curriculum. Areas for tutoring include K-8 reading, K-8 math, and 9-12 math. Tutoring will be held in small group sessions as well as individual meetings and may occur face-to-face or online. The Illinois Tutoring Initiative is a two to three-year grant-funded project that will end after funding ceases.

To Apply for this Vacancy:
This position is a Civil Service vacancy. It closes to applicants at 11:59 p.m. CST on the posting end date. When applying through the HireTouch system, please be sure to complete updated 2022 forms that are attached to the job located under your Applicant Profile box (refresh browser if needed).

Applicants must submit an updated and complete Civil Service Application, which must include complete employment history, through HireTouch. The application is the last form in the document package. If you do not possess any employment history, you must indicate this within the employment history section of the application. Your application should reflect a thorough list of relevant skills and experience related to the minimum qualifications listed for this position. While a resume may be submitted with the application, data for each employer must be listed on this application form. (The words "See Resume" may only be used as a substitute in the section entitled "Specific Duties Performed" not for a list of employment history.) If the Civil Service application is incomplete you will not be considered for the position as our office will be unable to evaluate your submission to determine if you possess the required minimum qualifications.

If qualifying by education or to qualify for a required educational prerequisite, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for veteran’s preference must submit a copy of form DD214 at the time of application. For additional information, please visit: Eligibility Criteria and Point Allocation and Proof of Eligibility. Please submit any other licenses or certifications related to the position at the time of application.

Applicants will be subject to a background check and/or drug screening prior to an offer of employment. Some positions are represented by a union and may incur union dues. For more information, please visit the Office of Human Resources website at or call Civil Service Testing at 618-650-2190.

Southern Illinois University Edwardsville nurtures an open, respectful, and welcoming climate that facilitates learning and work. SIUE is committed to education that explores the historic significance of diversity in order to understand the present and to better enable our community to engage the future. Integral to this commitment, Southern Illinois University Edwardsville strives for a student body and a workforce that is both diverse and inclusive. We strongly encourage candidates from historically underrepresented groups, including women, members of racially minoritized groups, and individuals with disabilities, to apply. For more on our Statement of Diversity, visit SIUE Mission, Goals and Plans

Minimum Acceptable Qualifications:

1. High school graduation or equivalent.
2. One (1) year (12 months) of work experience comparable to the second level of this series.
3. Any one or any combination of the following, totaling two (2) years (24 months) of experience in the categories below:
a. Work experience performing office/clerical activities, including use of computer systems.
b. College or university coursework in any curriculum:
- Twelve (12) semester hours = six (6) months.
- Twenty-four (24) semester hours = twelve (12) months.
- Thirty-six (36) semester hours = eighteen (18) months.
- Forty-eight (48) semester hours = twenty-four (24) months.

Preferred Qualifications:

-Twelve (12) months of clerical/office support work experience.
-Previous experience on large scale projects and/or grant funded projects.
-K-12 experience.
-Advanced database skills and graphic design skills.

FLSA Exemption Status:Non-Exempt Posting Salary:$2,654.60 Monthly/$31,855.25 Annual (Non-Negotiable); Excellent benefits package. Location:SIU Edwardsville Main Campus Work Week:Monday - Friday Shift Hours:8:00 a.m. - 4:30 p.m. Posting Start Date:06/23/2022 Posting End Date:07/07/2022


Southern Illinois University Edwardsville is a nationally recognized university that provides students with a high-quality, affordable education that prepares them for successful careers and lives of purpose. Built on the foundation of a broad-based liberal education, and enhanced by hands-on research and real-world experiences, the academic preparation SIUE students receive equips them to thrive in the global marketplace and make our communities better places to live.

Situated on 2,660 acres of beautiful woodland atop the bluffs overlooking the natural beauty of the Mississippi River’s rich bottom land and only 25 minutes from downtown St. Louis, the SIUE campus is home to a diverse student body of more than 13,000 individuals and 2,300 faculty and staff. The city of Edwardsville is consistently cited as one of the top cities in Illinois for families, based on several factors, including affordability, green spaces, excellent schools, low crime rate, financial stability and philanthropic spirit.

SIUE is accredited by the Higher Learning Commission, as well as more than 30 additional accrediting agencies. In January 2019, SIUE was reclassified by The Carnegie Commission on Higher Education to the newly created doctoral/professional universities category. Fully certified at the Division I level by the NCAA, SIUE is a member of the Ohio Valley Conference and the Mid-American Conference (MAC) (men’s soccer & wrestling).

Join the adventurous minds here at SIUE that are changing the world; explore our employment opportunities today.

Southern Illinois University Edwardsville nurtures an open, respectful, and welcoming climate that facilitates learning and work. As an Equal Opportunity Employer committed to an inclusive and diverse workforce, we will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status.  For more on our State of Diversity, visit SIUE Mission, Goals and Plans 

The SIUE Annual Security and Fire Safety Report is available online at The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years. This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.” For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, 1-618-650-2536.

Find Us
Office of Human Resources
Campus Box 1040
United States
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