20220076NE

Administrative Specialist

Regular Full-Time

Murray

12 Months

Staff - Non-Exempt(Hourly)

Office of Development

Responsible for supporting the directors of development in planning, donor relations and administrative needs while also managing day-to-day functions of the office of development and coordinating donor-funded scholarships administration and stewardship.

• Provide the support and administrative needs for directors of development including these responsibilities:
  • Organize pre and post travel documentation (including tax exempt certificates and travel requests)
  • Facilitate mailings and donor stewardship efforts for directors
  • Organize and submit travel/donor expenses for purchasing cards and reimbursement
  • Facilitate donor campus visits, plan with the donors and directors as well as collaborate with campus contacts as needed
  • Schedule meetings for directors with internal/external parties

• Coordinate and manage the office student worker team, delegating office needs based upon scheduling and ability to complete needed tasks within a deadline (7 to 10 undergraduate students; up to 2 graduate students).
• Manage the day-to-day functions of the office including inventory management of supplies and promotional items, functionality of office equipment, ingoing and outgoing mail and mailing projects, and coordination of incoming donor communications via office visits and phone calls.
• Coordinate scholarship fund administration and stewardship specific to donor relations, ensuring donor-funded scholarships are successfully established, guidelines are fully executed, and new funds are reported to the Murray State University Foundation and the university’s scholarship office as needed.
• Work with the executive director in onboarding new staff as needed.
• Provide excellent service to alumni, friends and donors by answering phone calls, emails and greeting office guests.
• Attend to campus errands on behalf of the office (mileage reimbursed).
• Coordinate athletics tickets for the office and other event registrations or campus visits as needed.
• Perform related and additional duties as assigned, including occasionally being required to work outside of regular office hours.
• Provide general support to development staff and work on special projects when required, including annual giving communications and donor stewardship.
• Other duties as assigned.

• Two years of college

• Four years of upper-level office experience in a business, government, or industrial setting. Additional college and related experience may be exchanged year-for-year to meet qualifications.
• Alertness, initiative, attention to accuracy, memory for oral and written directions or details, ability to plan and make decisions often without instruction or supervision.
• Must have the ability to analyze a situation, problem solve, and make quick decisions
• Must possess excellent office procedure, organization, multi-tasking and communication skills
• Must be able to work with a variety of people
• Demonstrated ability to work with confidential and sensitive information.

• Bachelor’s degree preferred

06/23/2022

07/07/2022

No

$14.99 (additional pay dependent upon qualifications)

• Normal working hours

• Normal for office environment