Assistant in Business Services

Assistant in Business Services

Qualifications: The successful candidate should possess these skills.

  • Critical thinker
  • Communication skills both verbal and written
  • Experience working with Accounts Payable, Travel, 1099 and P-Card processing,
  • Strong background in financial management & reporting systems, Banner, CORE-CT & WebFocus a plus
  • Customer Service Oriented
  • Professional manner
  • Strong Excel, MS Word skills and Adobe Reader
  • Bachelor’s degree in accounting, finance, business or related field required.

Position Description: Responsible for performing a variety of duties associated with Accounts Payable, state vendor offset, travel authorizations and reimbursements, records storage management, petty cash operations and other business office functions as assigned.

Process vendor invoices/vouchers for payment, process inter-agency invoices against bond payments, update vendor information in systems and resolve and respond to inquiries on payment status for internal and external customers.

In collaboration with IT, run and distribute annual 1099 tax forms.

Compile data and process journal entries, zero balance account wire transfers, and reports as required for accounts payable. Calculate long-term group disability insurance monthly premiums.

Maintain the operation and recordkeeping process for travel management systems for Account Payable. Review and audit travel authorizations and vouchers for travel reimbursements. Maintain the cash advance system for travel including all cash advance reporting. Maintain all databases and forms associated with the travel authorizations and reimbursement processing.

Prepare monthly petty cash log and reconciliations.

Coordinate storage records management with Finance and IT departments in accordance with state Record Retention policy and GLBA regulations.

Perform general accounting and finance duties including analysis, reconciliation, and corrections of various financial accounts and reports. Compile data and prepare reports, statements, studies and analysis as required. Monitor and review key data and documents for consistency, accuracy and reasonableness.

Perform other duties and responsibilities which do not alter the basic level of the position.

To Apply: Please submit a cover letter, current resume and contact information of three professional reference to Rebecca Davis at [email protected]. Preference given to candidates whose materials are submitted by Friday, August 5th.

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