Sr. Administrative Specialist Location:
Tallahassee, FL Regular/Temporary:
Regular Full/Part Time:
Full-Time Job ID:
National High Magnetic Field Laboratory (NHMFL)
The MagLab is the world's premier magnet laboratory with state-of-the-art high magnetic field facilities and has a history in development and application of ultra-high field NMR and MRI/S magnets and instrumentation. The NHMFL is an NSF-funded user facility that operates the world’s most powerful electromagnets at Florida State University, the University of Florida and Los Alamos National Lab, including 45 T DC and 35.2 T (1.5 GHz) NMR magnets, and DNP spectrometers currently operating up to 14.1 T / 600 MHz / 395 GHz. The MR User Facility hosts hundreds of users from around the world each year.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.
Manage all administrative functions for the Condensed Matter Sciences (CMS) group of the MagLab. Serve as the lead administrative staff member for a complex department.
Manage administrative requirements of contracts and grants proposals to include development and submission of grant proposals, preparing periodic and final reports, interpreting grant regulations and procedures, and interfacing with the Sponsored Research Office.
Development and implementation of administrative procedures for managing and utilizing grant resources and monitoring project progress and completion and coordination of grant activities among institutions and sub-contractors, etc. Manage process for the MagLab’s internal grant program.
Manage department’s budgets, purchasing, and travel expenditures. Participate in short and long-range planning to include policy and program development for the department.
Responsible for the timely submission of personnel activities for the CMS department. Process annual activities (Faculty and staff evaluations, AORs, outside activities, etc.). Communication with present and future participants-managing their visits at the laboratory. Supervise support staff to include prioritization of work-flow, evaluation, training, discipline and distribution of resources.
Responsible for the planning and execution of departmental events (e.g. workshops, conferences, seminars etc.). Support of other NHMFL groups and events as needed.
Bachelor's degree and four years of experience; or a high school diploma/equivalent and experience equal to eight years.
(Note: post-high school education can substitute for experience at the equivalent rate.)
- Knowledge of grant submission, tracking and reporting.
- Knowledge of administrative, personnel and fiscal rules, policies and procedures.
- Ability to function independently.
- Experience with managing budgets.
- Extensive experience Microsoft Word, Excel, and Outlook or comparable software.
- Ability to communicate effectively verbally and in writing and establish effective working relationships.
- Knowledge of office practices and procedures, including filing and the operation of standard office equipment.
- Ability to prioritize and organize work assignments.
- Must have strong organizational skills.
For additional information, contact:
National High Magnetic Field Laboratory, Florida State University,
1800 E. Paul Dirac Drive
Tallahassee, FL 32310-2740
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
This is an A&P (Administrative and Professional) position.
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Soft Money Funded Position
This is a partially soft money funded position, with renewal based on available funds and the needs of the University.
Criminal Background Check
This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Tobacco Free Campus
Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.
This position is being re-advertised. Previous applicants need not reapply.